$70k–$184k Jobs in Portland, OR (Now Hiring) Jun 2026

Description

POSITION SUMMARY

This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Administrative Assistant, Youth Development intentionally ensures the efficient operation of the Youth Development programs by providing specialized administrative and project management support. This role is accountable for the effective administration and continuous improvement of enrollment, registration, and financial operations systems. In addition, this individual will create positive relationships with youth, members and staff while building cooperative relationships with families. This position directly serves our community along all dimensions of diversity, including race, sexuality, gender identity, national origin, skin color, abilities, age, religion, socioeconomic status, cultural background, lifestyles, and any other aspects.

FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the functions.

Essential Functions:

Member Engagement

Intentionally welcome, connect, and support all program participants and members, using independent judgment to address member needs and concerns.
Communicate with program, registration, and schedule information clearly, patiently, and consistently.
Build authentic relationships with families.
Proactively identify engagement opportunities and cultivate member participation and volunteer pipelines.
Demonstrate empathy and effectively serve individuals from diverse social and economic backgrounds.
Promote YMCA programs and services.

Teamwork & Professionalism

Coordinate cross-functional collaboration with staff and volunteers, including support for special events and assigned projects.
Demonstrate strong interpersonal skills, professionalism, and discretion.
Build effective relationships with a wide range of stakeholders.
Maintain confidentiality of sensitive and highly confidential information.
Serve as a key liaison across program, operations, and administrative teams.
Complete all required training by assigned deadlines.

Program & Registration Support

Oversee program registration and payment systems, including configuration, optimization and building child care programs within Daxko.
Manage enrollment strategy, including waitlists, capacity optimization, and program availability.
Manage registration communications to ensure timely, accurate resolution within 48 hours.
Resolve enrollment and program issues, including complex or non-standard cases, and determine appropriate escalation pathways

Financial Operations & Subsidies

Serve as the primary subject matter expert and operational lead for childcare financial systems including subsidies, financial assistance, and past-due accounts.
Oversee administration, reconciliation, and compliance of ERDC and other subsidy programs, including resolution of complex discrepancies and coordination with state and internal stakeholders
Ensure accuracy, compliance, and timeliness of financial documentation while exercising discretion in subsidy and account resolution matters.
Maintain and report on grant-related financial data, ensuring accuracy and alignment with funding requirements
Other duties as assigned.

Minimum Qualifications:

Requires reading, communication, math and problem-solving skills equivalent to high school or GED.
At least two years of related administrative work experience
At least intermediate level skills with core business software, including the Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint, Forms), Adobe Acrobat)
Enrolled in the Child Care Division Central Background Registry (oregonearlylearning.com) and proof of enrollment (if 18 years or older)

Requirements

REQUIREMENTS

Must pass YMCA background check and be registered with Oregon Background Registry
First Aid/CPR & BBP certification or the ability to acquire within 60 days
Must have reliable transportation
Food handlers' card or the ability to acquire within 60 days
Oregon Safety Set Trainings including:
Safe sleep certificate (if working with infants)
ICCHS Introduction to Child Care Health and Safety
RRCAN Recognizing, Reporting, Child Abuse and Neglect certificate
Foundations for Learning

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.

Description

POSITION SUMMARY

FUNCTIONS

Reasonable Accommodations Statement

Essential Functions:

Member Engagement

Intentionally welcome, connect, and support all program participants and members, using independent judgment to address member needs and concerns.
Communicate with program, registration, and schedule information clearly, patiently, and consistently.
Build authentic relationships with families.
Proactively identify engagement opportunities and cultivate member participation and volunteer pipelines.
Demonstrate empathy and effectively serve individuals from diverse social and economic backgrounds.
Promote YMCA programs and services.

Teamwork & Professionalism

Coordinate cross-functional collaboration with staff and volunteers, including support for special events and assigned projects.
Demonstrate strong interpersonal skills, professionalism, and discretion.
Build effective relationships with a wide range of stakeholders.
Maintain confidentiality of sensitive and highly confidential information.
Serve as a key liaison across program, operations, and administrative teams.
Complete all required training by assigned deadlines.

Program & Registration Support

Oversee program registration and payment systems, including configuration, optimization and building child care programs within Daxko.
Manage enrollment strategy, including waitlists, capacity optimization, and program availability.
Manage registration communications to ensure timely, accurate resolution within 48 hours.
Resolve enrollment and program issues, including complex or non-standard cases, and determine appropriate escalation pathways

Financial Operations & Subsidies

Serve as the primary subject matter expert and operational lead for childcare financial systems including subsidies, financial assistance, and past-due accounts.
Oversee administration, reconciliation, and compliance of ERDC and other subsidy programs, including resolution of complex discrepancies and coordination with state and internal stakeholders
Ensure accuracy, compliance, and timeliness of financial documentation while exercising discretion in subsidy and account resolution matters.
Maintain and report on grant-related financial data, ensuring accuracy and alignment with funding requirements
Other duties as assigned.

Minimum Qualifications:

Requires reading, communication, math and problem-solving skills equivalent to high school or GED.
At least two years of related administrative work experience
At least intermediate level skills with core business software, including the Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint, Forms), Adobe Acrobat)
Enrolled in the Child Care Division Central Background Registry (oregonearlylearning.com) and proof of enrollment (if 18 years or older)

Requirements

REQUIREMENTS

Must pass YMCA background check and be registered with Oregon Background Registry
First Aid/CPR & BBP certification or the ability to acquire within 60 days
Must have reliable transportation
Food handlers' card or the ability to acquire within 60 days
Oregon Safety Set Trainings including:
Safe sleep certificate (if working with infants)
ICCHS Introduction to Child Care Health and Safety
RRCAN Recognizing, Reporting, Child Abuse and Neglect certificate
Foundations for Learning

WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.

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Browse Portland, OR jobs by type

Popular categories in Portland, OR

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Administrative Assistant

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Jobs in Portland, OR (Now Hiring) — 316 open at 151 companies

Administrative Assistant

Call Center Specialist (remote in Oregon)

Retirement Education Specialist (Pacific NW)

Benefit Navigator (Onsite, AHPL)

Benefit Navigator (Onsite, AHPL)

Benefit Navigator (Onsite, AHPL)

Delivery Expert - Downtown - OR (7229)

General Manager - Hollywood, Portland, OR (7236)

Equipment Pool Technician

Shift Runner(07230) - 4908 N Lombard St

CNA - Orthopedics

Physical Therapist

Assistant Property Manager

Social Worker LCSW - Social Work Services

On Call Registered Nurse- Withdrawal Management

Electrophysiology Technologist

Specimen Processing Specialist

Emergency Services Tech

Surgical Technologist

Central Sterile Technician I

Browse Portland, OR jobs by type

Popular categories in Portland, OR

Jobs in other Oregon cities

Administrative Assistant

Job description

Tools

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Company