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JOB DESCRIPTION – ACCOUNTS OFFICER

Position Title - Accounts Officer

Location - New Delhi (HQ)

Department - Finance & Accounts

Reports To - Manager – Finance

Employment Type - Full-time (Contractual)

About India Child Protection (ICP)

India Child Protection (ICP), established in 2005, is a leading civil society organization working to prevent child sexual exploitation, trafficking, child marriage, and all forms of violence against children. Through research, technology, capacity building, and strategic partnerships, ICP strengthens child protection systems across India.

Working across 416 districts in 29 States and Union Territories, ICP collaborates with government agencies, law enforcement, the judiciary, and civil society organizations to create a safer future for every child.

Job Role:- The Accounts Officer is responsible for maintaining accurate financial records, processing financial transactions, ensuring statutory and donor compliance, and supporting the organization's financial management systems. The role requires a high level of integrity, accuracy, and attention to detail while ensuring adherence to organizational policies and applicable financial regulations.

Key Responsibility Areas:-

Financial Accounting

• Maintain day-to-day accounting records and general ledger.
  
• Record financial transactions accurately and in a timely manner.
  
• Process payments, receipts, journal vouchers, and accounting entries.
  
• Prepare bank reconciliations and cash reconciliations.
  
• Manage petty cash and staff advance settlements.
  

Financial Reporting

• Prepare monthly, quarterly, and annual financial reports.
  
• Generate MIS reports for management and project teams.
  
• Support budget preparation, monitoring, and forecasting.
  
• Assist in donor financial reporting and utilization tracking.
  

Compliance

• Ensure compliance with organizational financial policies and procedures.
  
• Maintain compliance with statutory requirements including TDS, GST, PF, ESI, Income Tax, and other applicable regulations.
  
• Coordinate with auditors during internal and statutory audits.
  
• Ensure compliance with donor guidelines and financial reporting requirements.
  

Documentation & Record Management

• Maintain proper financial documentation and filing systems.
  
• Preserve supporting documents for all financial transactions.
  
• Ensure records are readily available for audits and reviews.
  

Internal Controls

• Support implementation of internal financial controls.
  
• Verify supporting documents before processing payments.
  
• Assist in strengthening financial systems and improving operational efficiency.
  

Key Performance Indicators:-

• Accuracy and timeliness of accounting entries and financial record maintenance.
  
• Timely processing of vendor payments, staff reimbursements, and receipts.
  
• Accuracy and completion of bank and cash reconciliations.
  
• Effective management and reconciliation of petty cash and staff advances.
  
• Timely preparation and submission of financial reports and MIS.
  
• Compliance with statutory requirements, donor guidelines, and organizational financial policies.
  
• Timely and accurate filing of statutory returns and regulatory submissions.
  
• Quality and completeness of financial documentation and record management.
  
• Readiness and support provided during internal, statutory, and donor audits.
  
• Timely resolution of audit observations and financial discrepancies.
  
• Adherence to approved budgets and support in budget monitoring.
  
• Accuracy of ledger balances and month-end/year-end closing activities.
  
• Effective implementation and adherence to internal financial controls.
  
• Responsiveness to finance-related queries from internal stakeholders.
  
• Timely identification and reporting of financial risks, errors, or irregularities.
  
• Proper maintenance of accounting software and financial databases.
  
• Coordination and collaboration with program, administration, procurement, and HR teams.
  
• Compliance with organizational policies, safeguarding standards, and code of conduct.
  
• Continuous improvement in finance processes and operational efficiency.
  
• Professional conduct, accountability, confidentiality, and commitment to organizational values.
  

Educational Qualification

• Bachelor's Degree in Commerce (B.Com) is mandatory.
  
• Master's Degree in Commerce (M.Com), Finance, or Accounting will be an added advantage.
  
• Professional certifications such as CA (Inter), CMA (Inter), or equivalent are desirable.
  

Experience

• Minimum 2 years of relevant experience in accounting and finance.
  
• Experience in NGOs, development organizations, or donor-funded projects is preferred.
  
• Experience in handling statutory compliance and audit coordination will be an advantage.
  

Technical Skills

• Proficiency in Tally ERP/Tally Prime.
  
• Strong working knowledge of Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, data analysis).
  
• Familiarity with accounting standards and financial reporting.
  
• Knowledge of statutory compliances such as TDS, GST, PF, ESI, Income Tax, etc.
  
• Understanding of budgeting and financial controls.
  
• Experience using accounting software and ERP systems.
  

Core Competencies

Financial Accuracy

• High level of accuracy in financial record keeping.
  
• Strong numerical and analytical skills.
  

Integrity & Ethics

• Demonstrates honesty, confidentiality, and accountability.
  
• Maintains ethical financial practices.
  

Attention to Detail

• Reviews financial documents carefully.
  
• Ensures error-free documentation and reporting.
  

Planning & Organization

• Prioritizes work effectively.
  
• Meets reporting and payment deadlines consistently.
  

Problem Solving

• Identifies discrepancies and recommends corrective actions.
  
• Supports process improvements.
  

Communication

• Communicates effectively with internal teams, vendors, auditors, and stakeholders.
  
• Prepares clear financial reports and documentation.
  

Teamwork

• Works collaboratively across departments.
  
• Supports organizational goals and finance team initiatives.
  

Adaptability

• Responds positively to changing priorities and donor requirements.
  
• Learns and adopts new financial systems and processes.
  

Behavioural Competencies

• Professionalism
  
• Accountability
  
• Confidentiality
  
• Reliability
  
• Initiative
  
• Commitment to continuous learning
  
• Time management
  
• Customer service orientation
  
• Collaboration
  
• Respect for diversity
  

Desirable Attributes

• Commitment to child rights and safeguarding.
  
• Alignment with the mission and values of India Child Protection.
  
• Ability to work under pressure and meet strict deadlines.
  
• Willingness to learn and continuously improve.
  
• High level of integrity and professionalism.
  

What We Offer

• Opportunity to contribute to a leading child rights organization.
  
• Collaborative and mission-driven work environment.
  
• Professional learning and development opportunities.
  
• Meaningful work that creates lasting social impact.