Job Title: Senior Lease Administrator Job Type Full-time Location: Dallas, United States Description Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate sh…
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Full-time
bachelor degree
Posted 18d ago
~40 hrs/week
Responsibilities
Manage the full scope of lease administration services, including abstracting leasing details and ensuring accurate reporting and reconciliation. Coordinate with regional teams and vendors to maintain data integrity and handle financial analysis and rent processing.
Requirements
Requires 5 to 8 years of experience in lease administration and a graduation degree. Proficiency in Microsoft Office and experience with tools like Lease Harbor, Visual Lease, or Co-Star is preferred.
Full job description
Job Title: Senior Lease Administrator
Job Type Full-time
Location: Dallas, United States
Description
Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.
Requirements
Essential Functions
Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
Be responsible for the full scope of Lease Administration abstraction services including:
Coordination of abstractions from transition team
Coordination of abstractions required from regional teams
Project assignment and tracking of QC process
Client/vendor/landlord relationship management
Review CAM and other escalations & real estate tax invoices
Review data entry, validation, and management of lease documents
Review rent variance analysis and rent payment processing
Review Subtenant account management, and billing/collections of third-party tenant rents
Management of project abstraction services
Continuous monitoring, tracking, and reporting of critical dates to client.
Financial analysis and volume trends
Partnership with outsource providers
Invoice preparation
Streamlining current process and driving efficiencies
Approach client and key stakeholder interactions with a Customer First Mindset
Support, exposure, and leadership of other special projects as assigned by manager
Ensure date integrity
Set-up and maintain reminders for portfolios.
Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
Create and conduct audit/year-end reconciliation functions along with tracking savings.
Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
Establish and maintain relationships with both internal/external clients.
Assist in new client set-ups (when needed).
Review abstracts prepared by other team members.
Review and process the monthly rent files for client.
Provide guidance and training to Portfolio Administrators.
Review client estoppels and provide comments on issues or errors (if applicable).
Assist in additional department related projects as requested.
Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
Proficient with Microsoft Office Suite (Word, Excel, Power Point)
Other Skills & Abilities
Excellent written and verbal communication skills.
Strong organizational and analytical skills.
Ability to provide efficient, timely, reliable and courteous service to customers.
Ability to effectively present information.
Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
Understanding of and commitment to client services.
Willingness to take on new challenges, responsibilities, and assignments.
A desire to work within a diverse, collaborative, and driven professional environment.
Physical Requirements
Involves work of a general office nature
Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
Regularly required to talk, hear, and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Mohr Partners, Inc. is a global corporate real estate services firm providing corporate tenants with portfolio services.
Industry
Real Estate
Company size
201-500 employees
Founded
1986
Headquarters
Dallas, TX
LinkedIn followers
12,972
Mohr Partners is a leading global corporate real estate advisory firm headquartered in Dallas, Texas. Since 1986, we have been managing real estate portfolios for corporate tenants and occupiers across a variety of industries.
We provide our clients with an integrated set of portfolio services, including lease administration services, strategic consulting, business intelligence, research & site selection, economic incentives negotiations, transaction management, project & construction management and facility services.
Each year, we complete transactions for our clients in all 50 U.S. states, all provinces of Canada and locations around the world. We pride ourselves on our global reach, which allows us to deliver unparalleled results for our clients in an ever-changing real estate environment.
Additionally, Mohr Partners is the world’s largest tenant representative-only commercial real estate advisory firm certified as a Minority Business Enterprise (MBE) through the National Minority Supplier Development Council (NMSDC). As an NMSDC Corporate Plus member, we have demonstrated our capability to successfully manage national and global contracts from the top Fortune 100 companies.
As one of the world’s top corporate real estate advisory & outsourcing firms, we continuously strive to elevate our clients and set the standard for excellence in commercial real estate. For more information, please visit our website, mohrpartners.com.
Offices: 14643 Dallas Parkway, Suite 1000, Dallas, TX 75254, US
commercial real estatecorporate real estateglobal corporate servicesreal estate advisorybusiness intelligencesite selectiontransaction management project servicesincentives practicereal estate