The University of Maryland School of Medicine Department of Pediatrics is seeking to hire a Coordinator, Administrative. SCOPE OF ROLE Accomplishes responsibilities by applying specialized and theoretical knowledge, prin…
Skills: Financial reporting, Payroll processing, Procurement, Budgeting, Human resources
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$54k–$60k/yr
Full-time
bachelor degree
Health insurance, Paid leave, Vacation, Paid holidays, Personal leave, Sick time
Posted 3d ago
Apply by Sep 24
~40 hrs/week
Responsibilities
The coordinator provides daily administrative, financial, and human resources support, including payroll processing, budget management, and procurement activities. They also serve as a liaison between the department and campus-wide services while ensuring policy compliance and accurate financial reporting.
Requirements
Candidates must possess a bachelor's degree in a related field and at least two years of relevant experience in financial, administrative, or human resources management. Strong analytical skills and the ability to work both independently and cooperatively are essential for this role.
Full job description
The University of Maryland School of Medicine Department of Pediatrics is seeking to hire a Coordinator, Administrative.
SCOPE OF ROLE
Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources.
Applies entry level knowledge, concepts, principles, and skills. Decision making occurs within defined parameters. Supervisor defines assignments, expectations, and deadlines. Supervisor may review work for quality. Demonstrates initiative and discretion to resolve routine and non-routine matters.
Benefits: Exempt Regular
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
PRIMARY DUTIES
Provide daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department. Provide review of human resource and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.
Adhere to policy documents including standard operation procedures, presentations, and other procedural information.
Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting,
Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.
Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.
Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files
Prepares units budget and performs micro trend analyses and financial forecasts.
Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets. Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)
Supports purchasing and travel management for administrative units department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)
Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)
Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)
Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.
Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.
Experience: Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.
Supervisory Experience: N/A
Certification/Licensure: N/A
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
HIRING RANGE: $54,000 - $60,000, commensurate with education and experience.
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.
Maryland's public higher education system, consisting of 12 universities, 3 regional centers, and the USM Office.
Industry
Higher Education
Company size
10,001+ employees
Founded
1988
Headquarters
Baltimore, Maryland
LinkedIn followers
9,661
The University System of Maryland (USM) is the state’s public higher education system. The USM Office works closely with our 12 universities and 3 regional education centers to leverage their collective expertise and resources, share best practices, increase the USM’s effectiveness and efficiency, and advance its mission to improve quality of life in Maryland.
The System employs more than 40,000 faculty and staff across all USM institutions. About 100 employees work in the USM Office, which is headquartered in Baltimore and has locations in Adelphi, Annapolis, and Columbia, MD. To view current employment opportunities at the USM Office, visit: www.usmd.edu/usm/employment/usmojobs
USM Office employees are focused on advancing the USM's 5 strategic priorities with leadership by the USM Chancellor and Board of Regents.
Diversity, Equity, and Inclusion
The USM is one of the most diverse public university systems in the nation and aspires to reflect the full diversity of our state among our students, faculty and staff.
Academic Excellence and Innovation
Providing affordable higher education and increasing student retention and completion rates are among the USM’s top priorities.
Access, Affordability, and Achievement
Serving more than 175,000 students, the USM strives to make higher education accessible to all, including recent high school graduates, transfer students, working adults, and underserved populations. Average in-state tuition and fees for Maryland’s public, four-year institutions remain below the national average.
Workforce and Economic Development
USM institutions address workforce shortage areas, awarding about 14,000 STEM degrees, 3,800 health care degrees, and 2,300 teaching degrees in the 2024-2025 academic year.
Research
USM faculty and staff continue to fuel research and discovery, with about $1.8 billion in research and sponsored programs expenditures in FY 2024.
Offices: 701 E. Pratt St., Baltimore, Maryland 21202, US · 3300 Metzerott Road, Adelphi, MD 20783, US · 9 State Circle, Annapolis, Maryland 21401, US · 10630 Little Patuxent Pkwy, Columbia, Maryland 21044, US