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Manage the Division of Bridges' contracts, Engineering Service Agreement Task Orders, and IT procurements. Coordinate with the Agency Chief Contracting Office and Financial Management Units to ensure compliance with mayoral and agency policies.
Requires a bachelor's degree and five years of administrative experience, including at least two years in a managerial or executive capacity. Must have a high school diploma and proficiency in procurement systems like FMS3 and PASSPort.
Civil Service Title- Administrative Business Promotion Coordinator (Non-Managerial)
The New York City (the “City”) Department of Transportation Division of Bridges (the “Division”) seeks to hire a seasoned contracts/procurement professional to manage the Division’s contracts, Engineering Service Agreement (“ESA”) Task Orders, and Information Technology procurements. The unit’s duties require extensive and rigorous work with all internal divisions of the Department of Transportation especially the Agency Chief Contracting Office (ACCO) and Financial Management Units. The individual will also be responsible for but not limited to the following:
Utilize various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods;
Utilize the Financial Management System (FMS3), NYC’s Procurement and Sourcing Solutions Portal (“PASSPort”), and other systems for review approval and processing of internal RFx documents and manage specials projects as needed;
Perform detailed administrative review, processing, coordination, and scheduling of Professional ESA Task Orders and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;
Monitoring of registered ESA Task Orders regarding contract capacity and contract term requesting updates from project managers for purposes of contract management actions;
Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop expense procurement plans;
Assist in the compiling of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations;
Work with Expense team to verify funding prior to expense-funded procurements;
Execute tasks in FMS3, e.g. complete RQC1 documents, check current funding availability in budget codes, etc.;
Update and monitor procurement and Contract Management Action (CMA) tracking reports utilizing Microsoft Excel;
Following contract registration in PASSPort, ensure relevant contracts are set-up for invoicing utilizing PASSPort Invoice Functionality completing FCCRs, POCRs, etc. as necessary;
Schedule and attend Consultant Selection Committee charging and Technical Evaluations;
Facilitate discussions with both internal and external partners regarding financial aspects and procurement issues outlined in contracts;
Assist in coordinating financial tasks for new and existing contracts to ensure compliance with NYC regulations and policies, as well as addressing agency/vendor priorities;
Review and process paperwork required for contract management actions related to expense-funded contracts;
Assess and enhance procurement financial procedures, platforms, and operations in PASSPort to optimize efficiency; and
Perform other related duties.
Preferred Skills
Knowledge of government procurement and contracting regulations and statutes;
Understanding of the City’s Expense and Capital Budgets;
Demonstrated progressively responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental setting;
Hands-on experience with procurement and budgeting systems/applications similar to the City’s FMS3 and Passport applications;
Exposure to database/document management systems;
Proficiency in Microsoft Office Suite applications;
Excellent oral and written communications capabilities are required as well as very good interpersonal and organizational skills.
Work Location
55 WATER ST, MANHATTAN, 10041
Hours
8:00AM - 4:00PM
All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 784540. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.
ADMINISTRATIVE BUSINESS PROMOT - 1000C
1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or
2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.
Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
NYCHA is the largest & oldest public housing authority in North America. 🏫🗽🏢 Account not monitored 24/7.
The New York City Housing Authority (NYCHA), the largest public housing authority in North America, was created in 1934 to provide decent, affordable housing for low- and moderate-income New Yorkers. NYCHA is home to 1 in 16 New Yorkers, providing affordable housing to 511,384 authorized residents through public housing and Permanent Affordability Commitment Together (PACT) programs as well as Section 8 housing. NYCHA has 177,565 apartments in 2,410 buildings across 335 conventional public housing and PACT developments. In addition, NYCHA connects residents to critical programs and services from external and internal partners, with a focus on economic opportunity, youth, seniors, and social services. With a housing stock that spans all five boroughs, NYCHA is a city within a city.
Offices: 250 Broadway, New York, NY 10007, US · 90 Church St., New York, NY 10007, US
There are currently 2,074 open transportation positions in New York, NY listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Domino's, New York City Housing Authority (NYCHA), Allied Universal, Metropolis Technologies, JetBlue, among others. Browse the listings above to see every active employer.
Yes — 274 of the 2074 open transportation positions offer remote or hybrid work (41 remote, 233 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
