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Provide high-level executive and administrative support to the Director of the Westmead Applied Research Centre. This includes managing day-to-day operations, complex scheduling, and coordinating professional communications with stakeholders.
Requires a bachelor's degree or equivalent experience and 2-4 years of executive assistant experience. Candidates must possess advanced computer skills and unrestricted work rights in Australia.
Full time, fixed term until June 2027 with possibility of extension
Exciting opportunity to be an Executive Assistant to Professor Clara Chow located at the Westmead Precinct
Located at the Westmead Applied Research Centre within the University of Sydney we are seeking an Executive Assistant to join a dynamic team that are front runners in clinical and digital health innovation. The Executive Assistant will provide high-level executive and administrative support to the Director of the Westmead Applied Research Centre, Professor Clara Chow. The role involves managing day-to-day operations, coordinating communications and documentation, and ensuring efficient and professional support to enable the Director to meet strategic and operational priorities.
Your key responsibilities will be to:
provide high-level executive support to the director, managing day-to-day office operations and administrative activities
manage incoming enquiries and correspondence, determine priorities, gather information, and ensure timely and professional responses
draft and review correspondence, prepare reports and briefing notes, and coordinate meeting documentation and logistics
manage complex diary scheduling and travel arrangements, including financial processing in line with university policies
build and maintain effective relationships with internal and external stakeholders, ensuring professional and confidential communication
facilitate the flow of information to support the director in making informed decisions
undertake other duties appropriate within the classification level as required.
About you
bachelor’s degree in a relevant field or an equivalent combination of training and experience
two to four years executive assistant or administrative experience, including diary management
experience managing purchasing, invoicing, and financial administration processes
advanced computer skills including microsoft office and strong organisational and filing capabilities
excellent interpersonal, communication, and stakeholder engagement skills
strong analytical, problem solving, and time management skills with the ability to prioritise and meet deadlines.
Sponsorship / work rights for Australia
Work Rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.
Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact, Ajaypal Singh, Recruitment Operations by email to [email protected].
© The University of Sydney
The University reserves the right not to proceed with any appointment.
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