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Provide high-level administrative and operational support to the CHRO and HR Directors, including calendar management and correspondence. Handle sensitive HR records, process expenses, and assist with strategic projects and department activities.
Requires a high school diploma and at least 3 years of experience in an administrative or executive assistant role. Proficiency in MS Office is required, while experience with Workday and Chrome River is preferred.
Under the direct supervision of the Chief Human Resource Officer (CHRO), the Administrative Assistant provides high-level administrative and operational support for the CHRO, several HR Directors, and their corresponding teams. This role requires exceptional organization skills, professionalism, discretion, and the ability to manage multiple, sensitive priorities in a fast-paced environment. The incumbent will serve as a key point of contact for internal and external stakeholders and is expected to maintain professional and harmonious relationships with all.
Maintain the CHRO’s calendar, including scheduling meetings, prioritizing appointments, and resolving conflicts as well as organizing complex activities such as large meetings, travel, conferences and department activities.
Screen phone calls, emails, and correspondence, responding or escalating as appropriate.
Prepare correspondence, presentations, reports, charts, agendas, meeting materials and minutes utilizing Microsoft Word, Excel, PPT, Outlook, and Visio.
Proofread communications for spelling, grammar, and layout and make appropriate changes; responsible for accuracy and clarity of final copy.
Maintain confidential and sensitive information with the highest level of discretion.
Support HR projects, initiatives, and special assignments, including executive presentations and strategic planning sessions, as directed by the CHRO.
Assist with budget tracking and vendor management activities.
Process expense reports, invoices and check requests.
Create, run, and appropriately format various reports from HRIS (Workday) and provide on a regular cadence or upon request.
Maintain HR records, files, and documents as requested, using appropriate tools in accordance with firm policies.
Assist with holiday events and service awards, including coordinating weekly anniversary acknowledgement for the Chicago office.
Maintain lawyer and business professional open position logs and audit logs.
Handle inquiries with professionalism and customer-service orientation. Route questions to the appropriate human resources team.
Work in cooperation with and provide back-up support for other HR Administrative Assistants.
Act as a liaison with other departments and outside vendors.
Order and distribute business cards.
Sort and distribute mail.
Perform other related duties and special projects as required and assigned.
High School Diploma
3 years of experience in an administrative/executive assistant role, preferably supporting senior executives or HR leadership.
Strong proficiency in MS Outlook, Word, Excel and PPT
Excellent verbal and written communication skills
Proven ability to prioritize tasks and work independently
Strong interpersonal and relationship-building skills
Excellent proofreading skills, including excellent grammar and punction
Associate’s or Bachelor’s degree
Experience with HRIS (Workday) and expense report and management platforms (Chrome River)
Proficiency in using MS Visio
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
#LI-KG1
The target salary range for this role is:
$74,000 - $97,000 if located in IllinoisSalaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [email protected] (current employees should contact Human Resources).
Sidley Austin LLP is an Equal Opportunity Employer.
Sidley is an elite global law firm. With approximately 2,300 lawyers and 160 years of experience, we have established a reputation for deploying innovative legal strategies to achieve powerful results for our clients in complex transactional, restructuring, crisis management, investigation, regulatory, and litigation matters. Our perspective and reach are truly global, supported by 21 offices strategically situated in key commercial, regulatory, and financial centers across the world. Our lawyers and business professionals, fluent in more than 75 languages, possess the cultural awareness and cross-border legal acumen needed to bring clarity to a dynamic business landscape. Our offices are found in Beijing, Boston, Brussels, Century City, Chicago, Dallas, Geneva, Hong Kong, Houston, London, Los Angeles, Miami, Munich, New York, Palo Alto, San Diego, San Francisco, Singapore, Sydney, Tokyo, and Washington, D.C. Attorney Advertising. Prior results do not guarantee a similar outcome. Photos may include Sidley alumni or other individuals who are not Sidley lawyers. Photos may be stock photographs. All service marks herein are registered or used by Sidley Austin Holding LLP worldwide. © 2026 Sidley Austin Holding LLP. All rights reserved.
Offices: One South Dearborn, Chicago, Illinois 60603, US · Suite 608, Tower C2, Oriental Plaza No. 1 East Chang An Avenue Dong Cheng District, Beijing, Beijing 100738, CN · 60 State Street, 36th Floor, Boston, Massachusetts 02109, US · Neo Building Rue Montoyer 51 Montoyerstraat, Brussels, Brussels-Capital Region B-1000, BE · 1999 Avenue of the Stars, 17th Floor, Los Angeles, California 90067, US
Based on 804 listings with disclosed salaries, most legal jobs in Chicago, IL pay between $59k–$175k per year. Individual offers vary with seniority, company size, and specialization.
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