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Full-time, Part-time
Ownership In Company, Modern Office, Direct Access To Founders
Posted 39d ago
~40 hrs/week
Responsibilities
Manage day-to-day office operations, facility maintenance, and serve as the primary point of contact for visitors. Provide critical administrative support in HR, finance, and team coordination to ensure smooth operational flow.
Requirements
Requires previous experience in team assistance or office management, preferably within a fast-paced startup environment. Must be highly organized and fluent in both English and German (B2 level or higher).
Full job description
Role
Hive Robotics is a Munich-based deep-tech startup on a mission to make autonomous teaming and swarming a reality across air, land, sea, and space. We develop industrial-grade hardware and software modules that connect heterogeneous unmanned systems into intelligent, collaborative swarms, powered by our proprietary C3 (Command, Control, Connect) architecture.
Founded by aviation veterans with deep expertise in drone hardware, secure communications, and autonomous systems, we are building the backbone for global robotic collaboration, serving customers in defence, disaster response, critical infrastructure, and beyond.
As our Team Assistant, you are the operational backbone of the Hive Robotics office in Munich (part-time or full-time possible) . You keep things running smoothly so that our engineers and leadership can focus entirely on building world-class technology. You are organized, proactive, and at ease in a fast-moving startup environment where priorities can shift quickly and no two days look the same. Over time, you will also take on sensitive operational responsibilities in HR administration and finance support, making trust and discretion central to this role.
Responsibilities
What You Will Do
Manage our day-to-day office operations, including supplies, mail and facility
Act as the first point of contact for visitors, guests, and external service providers, ensuring a professional and welcoming experience
Collaborate closely with Finance, HR, and Operations on cross-functional topics as the team grows
Support HR administration including preparation and management of employment contracts and coordination with our payroll provider
Support scheduling and travel coordination for the team
Assist with the planning and execution of internal team events and offsites
Coordinate onboarding logistics for new team members (access, equipment, office setup)
Support administrative tasks such as invoice and travel expense processes in our pre-accounting
Oversee office assets including keys, access cards, and equipment tracking
Identify and implement improvements to administrative processes and tools
Requirements
What You Bring
Experience in team assistance, office management, or a comparable administrative role, ideally in a startup or fast-paced environment
Highly organized, structured, and reliable, with strong attention to detail
Proactive mindset: you anticipate needs, take initiative, and follow through without being asked twice
Strong interpersonal skills and a collaborative, service-oriented approach
Advanced English AND German language skills (B2 or higher in both)
Comfortable with standard office tools (Google Workspace or MS Office)
Discretion and professionalism when handling sensitive information
About us
Why Hive
Real ownership from day one in a fast-scaling deep-tech company with products already in serial production and in the field.
Work on sovereign European technology that matters, at the intersection of robotics, RF, and autonomy.
Small, high-caliber team with short decision paths and direct access to founders and architects.
Modern office in Munich with the tooling and equipment you need to do your best work.
How many Human Resources jobs are open in Munich, Germany right now?
There are currently 368 open human resources positions in Munich, Germany listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Human Resources roles in Munich, Germany?
Companies currently hiring include p78, Scalable Capital, TYTAN Technologies, Munich Re, Applied Intuition, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Human Resources jobs in Munich, Germany?
Yes — 244 of the 368 open human resources positions offer remote or hybrid work (45 remote, 199 hybrid).
How do I apply for Human Resources jobs in Munich, Germany?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.