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Full-time
Medical Insurance, Sick Time, Vacation Time, Retirement Savings Plans, Discounts And Perks
Posted 23d ago
Apply by Aug 15
~40 hrs/week
Responsibilities
Manage the Dean's complex strategic calendar and serve as a gatekeeper for high-level meetings and communications. Coordinate domestic and international travel, process reimbursements, and support various administrative initiatives and special projects.
Requirements
Requires experience in executive-level administrative support with proficiency in Microsoft Outlook and the Office Suite. Preferred candidates have experience in higher education environments and familiarity with the Kuali Financial System.
Full job description
Who We Are
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
Manage the Dean's complex and strategic calendar, balancing competing priorities, scheduling high-level meetings, and serving as a gatekeeper for the Dean's time.
Draft and coordinate internal and external communications, including correspondence and responses, particularly for candidates with UC or higher education experience.
Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentation.
Support special projects and administrative initiatives while processing reimbursements through KFS, as applicable.
What It Takes to be Successful
Required:
Experience providing executive-level administrative support, including complex calendaring in Microsoft Outlook.
Demonstrated ability to manage multiple priorities, exercise discretion, and maintain confidentiality.
Excellent written and verbal communication skills with strong organizational and time management abilities.
Proficiency in Microsoft Office Suite, particularly Outlook.
Ability to read, write, and follow written and oral instructions in English.
Preferred:
Experience supporting senior leadership within a UC or higher education environment.
Experience with strategic calendaring, anticipating scheduling conflicts, and prioritizing executive commitments.
Knowledge of Kuali Financial System (KFS) or similar financial systems for processing reimbursements.
Experience coordinating projects or supporting project management initiatives.
Total Rewards
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Pay Rate: $5,938.31/month (exempt from overtime).
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Employment Misconduct
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.
The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.
Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.
Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.
Thank you for your interest in employment with UCI Temporary Employment Services.
Parking Information
All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.
Closing Statement:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization
UCI Health is committed to providing the highest quality healthcare to Orange County and surrounding communities through its world-class physicians, surgeons and clinical staff.
UCI Health is the clinical enterprise of the University of California, Irvine. UC Irvine Medical Center, the main campus in Orange, California, features Orange County’s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program, Level I trauma center and Level II pediatric trauma center. It is the primary teaching hospital for UCI School of Medicine.
Learn more about UCI Health: ucihealth.org
Job information: ucihealth.org/careers
Volunteer information: ucihealth.org/volunteer
Offices: 101 The City Dr S, Orange, California 92868, US · 101 The City Drive South, Orange, CA 92868, US · 1 Medical Plaza Drive, Irvine, CA 926997, US
CancerClinical TrialsNeurologyGeriatric MedicineCardiologyDigestive DiseaseWomen's HealthMaternityPrimary CareBariatric Surgery
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