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Full-time
bachelor degree
Paid Time-Off, Wellness week, Health Insurance, Dental Insurance, Vision Insurance, 401(k) plan
Posted 17h ago
~40 hrs/week
Responsibilities
The Event Planner will coordinate the logistics for internal and external events, conferences, and trade shows to support organizational goals. This role involves managing budgets, negotiating with vendors, and acting as the primary on-site manager for events.
Requirements
Candidates must have a bachelor's degree or equivalent experience and at least two years of experience in event or project coordination. Strong organizational skills, a valid driver's license, and the ability to lift up to 40 pounds are required.
Full job description
The Math Learning Center (MLC) is a non-profit education organization with a track record of developing high-quality mathematics materials, including Bridges in Mathematics curriculum. We create programs that engage students, promote classroom community and discourse, and help more than 80,000 elementary teachers across the country deliver effective mathematics instruction.
Are you an energetic Event Planner who is passionate about education? If so, this position might be right for you. At MLC, you will coordinate the logistics of our internal and external events, conferences, and trade shows. As a member of the communications team, you will collaborate with our leaders to plan high-quality events that connect us to our customers and inspire the math education community.
This position is based in Oregon. In this hybrid or onsite role, office days are in our Portland, Oregon, and Salem, Oregon offices. Travel is a fun part of this role, with a few national trips throughout the year to support events.
What you will do:
Coordinate developing and executing an annual event calendar aligned with strategic priorities for expanding MLC’s reach, impact, awareness-building, and demand generation.
Coordinate a collaborative process for evaluating and selecting trade shows, conferences, and events based on target audience reach and strategic alignment.
Manage planning and logistics of internal and external events, conferences, trade shows, industry meetings, and other events that allow MLC to interact with current and potential customers.
Collaborate with internal stakeholders to understand the purpose and audience of each event, identify MLC’s goals for the event, and ensure those goals are met.
Research site locations for suitability. Prepare bid comparisons. Negotiate hotel blocks and venue rates. Handle contracts with support from our contracts and other internal teams, as needed.
Coordinate with facilities, lodging, food and beverage, travel and entertainment vendors and event sponsors to ensure seamless logistics for event attendees.
Monitor and manage expenditures within budget.
Partner across teams to develop and implement plans for increasing awareness, generating productive leads, and conducting effective outreach through event opportunities.
Evaluate, debrief, and document event efficiency and effectiveness, in collaboration with event stakeholders.
Act as the primary contact for staff to answer questions and inquiries regarding events and outreach programs.
Purchase, pack, and ship event and trade show materials, including organizing and tracking inventory of materials in our Salem office/warehouse.
Arrange and coordinate event and trade show shipping and receiving in partnership with MLC’s shipping team, freight vendors, event venues, and package shipping companies.
For events you attend in person, act as the primary on-site manager, overseeing booth set-up, coordinating staff activities, managing run-of-show schedules, and troubleshooting operational issues in real time.
Provide administrative and platform support for virtual events hosted by MLC.
This position requires occasional (6% of the position) travel related to the job duties above.
How you are qualified:
Bachelor’s degree or equivalent experience.
Two years of experience planning and coordinating events, projects, or programs with multiple stakeholders and contributors.
Excellent communication, interpersonal, and organizational skills.
Enthusiastic approach to customer service and have strong problem-solving and decision-making abilities.
Ability to collaborate and work effectively with others towards a common goal.
Ability to plan, organize, and execute projects from start to finish, meeting objectives and deadlines.
Ability to evaluate event effectiveness and productivity, in order to inform future planning and priorities.
Must be able to lift up to 40 pounds at times and occasionally transports items weighing up to 40 pounds.
Occasionally stand, walk, push/pull, climb or balance, stoop, kneel, crouch, climb stairs, and reach above.
We offer our employees an excellent work environment that includes:
An emphasis on collaboration, with all staff expected to participate in achieving organizational goals.
A dedicated team of mission-driven professionals passionate about math education.
Competitive pay and benefits.
Paid Time-Off: 12 holidays, 24 additional days PTO, and a wellness week.
Health Insurance (medical, dental, vision): Premiums paid at 100% for employees.
Retirement: 401(k) plan with 3% employer contribution and 2% match.
Disability and Life Insurance: Employer-paid short-term, long-term, and group life.
The Math Learning Center is an equal opportunity employer. We provide fair and equal opportunities for all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, sex, gender, pregnancy, sexual orientation, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. The Math Learning Center hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
Related keywords
Event PlannerNon-profitMathematics educationLogisticsTrade showsConferencesBudgetingVendor managementContract negotiationWhovaSchedCventInventory managementCustomer serviceProject executionHybrid work
We believe K-5 elementary math education is a path to curiosity, confidence, and possibility.
Industry
Education Administration Programs
Company size
51-200 employees
Founded
1976
Headquarters
Portland, Oregon
LinkedIn followers
2,525
As a nonprofit, The Math Learning Center measures success by the diverse learners we reach and the mathematical confidence that stays with them for life. Our research-based, classroom-tested, early education through 5th grade curriculum, supplemental, and professional learning resources combine multisensory tools and immersive experiences to develop both conceptual understanding and procedural fluency.
Offices: 8564 SW Locust St, Portland, Oregon 97223, US · PO Box 12929, Salem, Oregon 97309, US
Elementary math curriculumInquiry based math resourcesProfessional developmentCommon Core State StandardsVisual modelsand Math apps for educationEducationNon ProfitProfessional Services
How many Administrative jobs are open in Tigard, OR right now?
There are currently 106 open administrative positions in Tigard, OR listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Tigard, OR?
Companies currently hiring include Cascade Management, Inc., The US Oncology Network, JUST COMPASSION OF EAST WASHINGTON COUNTY, Memorial Hermann Health System, Chubb Life Hong Kong, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Tigard, OR?
Yes — 9 of the 106 open administrative positions offer remote or hybrid work (1 remote, 8 hybrid).
How do I apply for Administrative jobs in Tigard, OR?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.