Administrative Jobs in Tempe, AZ (Now Hiring) — 394 open — Page 16

Job Profile:

Administrative Operations Manager 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$80,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages the intermediate to complex operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

Pay Rate: $75,000 - $80,000 per year; DOE

The Associate Director of Facilities Operations engages in our mission of building an ASU community that embraces physical, mental, spiritual, and social well-being of self and others through careful attention to our facilities and outdoor spaces.

This position provides oversight, direction, and leadership for the facility management and supervision of the Student Unions and Centers and Sun Devil Fitness Complexes.  Responsibilities will also include capital project participation, staff management, strategic planning, fiscal development, and oversight.  This position will also be responsible for establishment of policies and procedures.  While this position will be working primarily at the ASU Tempe location, the Associate Director of Facilities Operations works to support a team of professionals at all ASU locations.

ESSENTIAL DUTIES:

• Provides management, direction, and support of the day-to-day operations for facilities, aquatics, and safety education at all Unions and Centers and Sun Devil Fitness Complexes, which includes but is not limited to identifying issues, recommending repairs/renovations, and field management;

• Responsible for oversight of the student employees who serve as facility and building managers and onsite event leads.

• Develops and maintains detailed facility project plans, schedules, budget tracking, resource coordination, and other documentation;

• Collaborates with key stakeholders to purchase facility equipment, conduct preventative maintenance, facilitate repairs, oversee replacement, and coordinate layout and installation;

• Works collaboratively with other facility professionals to establish priorities, responsibilities, and schedules to ensure safe, clean, and well-maintained facilities. 

• Collaborates with facilities management and ASU’s contracted dining partner to ensure dining spaces within student services facilities are well maintained and optimally utilized, including working with facilities management on the responsibility for annual maintenance of kitchen and cafeteria responsibilities (i.e., Hood Cleaning, Grease Traps);

• Monitors the service provided through the custodial and maintenance contracts;

• Advocates for appropriate capital expenses to manage escalating deferred maintenance or facility issues;

• Provides fiscal oversight and budget development in area of responsibility for annual operating and capital budgets;

• Prioritizes and approves purchase requests and expenditures and resolves budget discrepancies;

• Collects, analyzes, and prepares reports including facility data, usage numbers, member feedback, and recommendations;

• Ensures compliance with health and safety regulations, implements safety protocols, addresses safety concerns or incidents, maintains record of accident and incident reports, monitors policies and procedures including implementation and development of department emergency action plan; 

• Serves as point of contact with ASU Environmental Health and Safety, ASU Risk, CPMG, Police Department, Student Rights and Responsibilities, and other departments as needed;

• Maintains knowledge and strong understanding of best practices for facility and operational trends in order to implement appropriate products, equipment, and services;

• Directs supervision of staff;

• Fosters a positive, inclusive, and productive work environment.

Desired Qualifications:

• Experience working in facilities management or related position;

• Experience in managing third-party service contracts;

• Evidence of working collaboratively across different constituencies for effective service delivery;

• Experience managing and developing full-time staff members and/or student worker populations;

• Demonstrated proficiency in problem-solving and decision-making;

• Evidence of effective written, interpersonal, oral, and verbal communication skills;

• Experience maintaining effective working relationships, presenting to audiences, public speaking, analyzing problems, proposing effective solutions, and effectively delegating responsibilities to staff;

• Experience meeting priority deadlines while providing accurate and excellent service.

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, Upward Bound and TRiO programs, Sun Devil Fitness, Student Government, Student Media, Career Services and others.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23864.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.