San Jose, California, United States · Hybrid
$32/hr–$36/hr
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of Americ…
Skills: Patient Registration, Insurance Verification, Referral Management, Appointment Scheduling, Electronic Medical Records
San Jose, California, United States · On-site
Job Description Summary Student Managers play a vital role in the daily operations of Saint Leo University Athletics. The purpose of the Team Manager Program is to provide support to the Department of Athletics and its v…
Skills: Reliability, Dependability, Punctuality, Self-Confidence, Administrative Support
San Jose, California, United States · On-site
$23/hr–$24/hr
Overview SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or cr…
Skills: Parking Enforcement, Customer Service, Handheld Computer Operation, Driving, Conflict Resolution
Phoenix, Arizona, United States · Remote OK
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San Jose, California, United States · On-site
Job Description Summary The Academic Coordinator is a key member of the Academy's leadership team, responsible for the day-to-day administration and continuous improvement of the Academy's academic program. Reporting dir…
Skills: Academic Administration, Curriculum Implementation, NCAA Compliance, Student Advising, Master Scheduling
San Jose, California, United States · On-site
$32/hr–$36/hr
Job DetailsJob Location: San Jose, CA 95122Salary Range: $32.08 - $36.15 HourlySUMMARY OF POSITION: The Enrollment Specialist holds primary responsibility for orienting potential participants and community partners about…
Skills: Community Outreach, Sales, Patient Intake, Case Documentation, Public Speaking
San Jose, California, United States · On-site
$84k–$175k/yr
The Opportunity We are looking for an experienced Executive Assistant to provide support to the Vice President Global Enterprise Marketing. Your role will complement and support the leaders for our team’s overarching goa…
Skills: Calendar Management, Travel Coordination, Event Planning, Executive Communication, Expense Processing
San Jose, California, United States · Remote OK
$18/hr–$18/hr
Job DetailsJob Location: Upper School - San Jose, CA 95129Position Type: StaffSalary Range: $18.45 - $18.45 HourlyThe Harker School is seeking a motivated and detail-oriented Strategic Initiatives Research Analyst to sup…
Skills: Business Research, Data Management, Strategic Planning, Professional Networking, LinkedIn Research
San Jose, California, United States · On-site
Join Bell Partners and be a difference maker. At Bell Partners, our mission is to be the apartment company of choice by creating value and honoring commitments to our residents, partners, and associates. We proudly serve…
Skills: Property Management, Staff Supervision, Budget Administration, Marketing Strategy, Customer Service
San Jose, California, United States · Remote OK
$75k–$90k/yr
Job DescriptionAbout Acrisure A global fintech leader, Acrisure empowers millions of ambitious businesses and individuals with the right solutions to grow boldly forward. Bringing cutting-edge technology and top-tier hum…
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San Jose, California, United States · On-site
$65k–$70k/yr
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: Audio Visual Support, Video Conferencing, Technical Support, Troubleshooting, Microsoft Teams
San Jose, California, United States · On-site
$34/hr–$36/hr
Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Molecular Devices, one of Danaher’s 15+ operating companies, our work save…
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San Francisco, California, United States · On-site
$82k–$95k/yr
Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities…
Skills: Real Estate Transaction Coordination, Administrative Support, Financial Analysis, Project Coordination, Microsoft Office
San Jose, California, United States · On-site
$33/hr–$33/hr
Job DetailsLevel: ExperiencedJob Location: Pioneer - San Jose, CA 95118Position Type: Full TimeEducation Level: High SchoolSalary Range: $33.97 - $33.97 HourlyTravel Percentage: Up to 50% Job Shift: DayJob Category: Admi…
Skills: Financial Administration, Microsoft Office Suite, Written Communication, Oral Communication, Project Management
San Jose, California, United States · On-site
$41/hr–$51/hr
We are so glad you are interested in joining Sutter Health! Organization: PAMF-Palo Alto Medical Foundation CAD Position Overview: Provides operational leadership and project support for embryology services within a high…
Skills: Operations Coordination, Project Management, EMR Implementation, Regulatory Compliance, Workflow Optimization
San Jose, California, United States · On-site
The Lead Medical Assistant (MA) will be instrumental in assisting the Director of Clinical Services, Back Office Supervisor, and Clinic Manager in the clinic's day-to-day operations as it pertains to the medical support …
Skills: Clinical Leadership, Patient Care, Staff Training, Chart Auditing, EMR Systems
San Jose, California, United States · On-site
$20/hr–$30/hr
The Redwoods Post-Acute Team – Care Meets Community! Located in the heart of Willow Glen, San Jose, it is a 152-bed skilled nursing facility dedicated to providing exceptional post-acute and long-term care. As one …
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San Jose, California, United States · On-site
onsemi is seeking a highly organized and proactive Executive Administrative Assistant to with demonstrated experience in a global corporate environment. In this role you will provide confidential and comprehensive suppor…
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San Jose, California, United States · On-site
$71k–$80k/yr
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Skills: Strategic Planning, Staff Supervision, Union Management, Event Coordination, Payroll Processing
San Jose, California, United States · On-site
Join Our Team as an Occupational Admission Coordinator Direct Hire!! About Us: Santana Hills Healthcare Center is a 167-bed facility with 90 skilled nursing beds and 77 sub-acute beds, delivering compassionate, patient-c…
Skills: Admissions Coordination, Customer Service, Relationship Building, Healthcare Knowledge, Organizational Skills
San Jose, California, United States • Hybrid
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The role focuses on coordinating new patients, scheduling surgeries, and managing front-office administrative tasks in an outpatient clinical setting. Key duties include handling patient registration, managing referrals, and coordinating communication between providers and patients.
Candidates must have a High School Diploma or GED and at least one year of related healthcare experience. Proficiency in Windows-based software, basic medical terminology, and strong communication skills are required.
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.
Day - 08 Hour (United States of America)
A Brief Overview
The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. A Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic. The career progression for a PAS consists of 4 levels, reflecting a clear set of skills, knowledge, and education and experience of each level. Employees have the opportunity to move up the career ladder by demonstrating skills that meet business needs and the requirements at the higher level.
What you will do
Primary Function:
Proficiency of level I skills
Performs the following:
Specialized Functions:
Patient Interaction and Registration:
- Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules.
- Patient Escalations: Seek, Identifies, and resolves simple escalations, provides service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways.
- Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Adhere to scheduling instructions, referral guidelines, and insurance eligibility.
Administrative Tasks and Documentation
- Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls, efficiently takes and routes messages, and manages patient correspondence.
- Documentation Management: Manage faxes, mail, file documentation, and maintain databases.
- Systems Use: Process forms and utilize phone and electronic medical records systems.
- Orientation: Welcome and orient new PAS staff members to best practices.
Communication and Coordination
- Professional Communication: Maintain communication with PAS staff, medical center/clinic staff, physicians, and patients.
- Provider Coordination: Communicate scheduling preferences and urgent needs with providers.
Strong Proficiency In At Least ONE of the Following Specialized Functions:
- Medication Prior Authorization
- Specialized Data Collection & Coordination
- Cross-trained to support multiple providers, services, and/or departments
- Surgery/Procedure Scheduling
- New Patient Coordination
Education Qualifications
High School Diploma/GED.
Experience Qualifications
At least one (1) year of related healthcare experience (Including external experience) required.
Required Knowledge, Skills and Abilities
Knowledge
• Knowledge of Windows-based office software, computers, and operating systems
• Basic Knowledge of medical terminology
Skills
• Strong written and phone/verbal communication skills
• Phone skills, including familiarity with complex or multi-line phone systems
• Strong time management and organizational skills
• Ability to solve problems and manage multiple priorities
Abilities
• Actively listen to patients and colleagues
• Provide exceptional patient experience by empathizing with patients, demonstrating compassion and understanding while addressing their needs and concerns with sensitivity and professionalism
• Adjust communications to fit the needs and level of understanding of the receiver
• Exercise calmness in stressful situations
• Assist with welcoming & orienting new PAS staff members
• Demonstrate exemplary customer service and acts as a liaison between the front and back office
• Ability to acquire and develop departmental expertise
Physical Demands and Work Conditions
Physical Demands
Frequent Sitting.
Occasional Walking.
Occasional Standing.
Seldom Bending.
Seldom Kneeling.
Seldom Crawling.
Occasional Pushing and Pulling.
Occasional Reaching (above shoulder level).
Seldom Twisting and Turning (Neck and Waist).
Occasional lifting of 0 - 10 lbs.
lifting of 11 - 20 lbs. 0 to 0 in height
lifting of 21 - 30 lbs. 0 to 0 in height
lifting of 31 - 40 lbs. 0 to 0 in height
lifting of 40+ lbs. 0 to 0 in height
Constant Other (please list each item under Comments):. Work is primarily performed in an office setting that is adequately lighted, heated and ventilated. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job
Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment
These principles apply to ALL employees:
SHC Commitment to Providing an Exceptional Patient & Family Experience
Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.
You will do this by executing against our three experience pillars, from the patient and family’s perspective:
Know Me: Anticipate my needs and status to deliver effective care
Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
Coordinate for Me: Own the complexity of my care through coordination
Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
Base Pay Scale: Generally starting at $32.56 - $36.66 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
Heal Humanity Together
Stanford Health Care, with multiple facilities throughout the Bay Area, is internationally renowned for leading edge and coordinated care in cancer care, neurosciences, cardiovascular medicine, surgery, organ transplant, medicine specialties, and primary care. Throughout its history, Stanford has been at the forefront of discovery and innovation, as researchers and clinicians work together to improve health, alleviate suffering, and translate medical breakthroughs into better ways to deliver patient care. Stanford Health Care: Healing humanity through science and compassion, one patient at a time. At Stanford Health Care, your career is supported within a distinctive hospital culture. This environment compliments the pioneering, collaborative atmosphere that has earned us our worldwide reputation for excellence.
Offices: 500 Pasteur Dr, Palo Alto, California 94304, US · 300 Pasteur Drive, Stanford, California 94305, US · 450 Broadway Street, Redwood City, CA, US
There are currently 550 open administrative positions in San Jose, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Episcopal Community Services, Saint Leo University Brasil, Research and Innovation at San Jose State University, HomeFirst, WD, among others. Browse the listings above to see every active employer.
Yes — 78 of the 550 open administrative positions offer remote or hybrid work (19 remote, 59 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
