Administrative Jobs in Irvine, CA (Now Hiring) — 807 open — Page 22

Position Summary

TCL North America is seeking a highly organized, detail-oriented, and service-minded HR Administrator to support the day-to-day operations of the Human Resources function. This role provides hands-on administrative support across the employee lifecycle, including onboarding, employee records, HRIS administration, payroll and benefits coordination, compliance documentation, employee communications, and general HR operations.

The HR Administrator will work closely with the HR team and cross-functional partners to ensure HR processes are completed accurately, timely, and confidentially. This position will also provide general office and administrative support, including employee events, meetings, visitors, and workplace coordination.

The ideal candidate is someone who enjoys being hands-on, takes pride in accuracy and follow-through, communicates professionally, and is comfortable managing multiple priorities in a fast-paced corporate environment. This is an excellent opportunity for an HR professional who wants broad exposure to HR operations and the opportunity to develop across areas such as HR administration, payroll, benefits, compliance, onboarding, and employee experience.

Duties may include but are not limited to:

HR Administration & Operations

• Provide day-to-day administrative support to the HR team across onboarding, employee records, payroll, benefits, compliance, employee engagement, and general HR operations.
• Maintain accurate and up-to-date employee information in the HRIS and other HR systems.
• Maintain organized personnel files, employee documentation, forms, trackers, reports, and HR records in accordance with company policies and applicable requirements.
• Support employee lifecycle activities, including new hires, transfers, promotions, status changes, leaves, terminations, and offboarding.
• Prepare and process routine HR documentation, employee forms, policy acknowledgments, and other required paperwork.
• Assist with HR reporting, audits, compliance activities, and recurring HR processes.
• Respond to routine employee questions and requests, providing information when appropriate and escalating matters to the appropriate HR team member when needed.
• Support HR projects, process improvements, and other administrative initiatives as assigned.
• Maintain a high level of confidentiality and discretion when handling employee information.

Payroll & Benefits Support

• Support payroll administration by maintaining accurate employee data and coordinating payroll-related updates and documentation.
• Assist with payroll changes, including new hires, terminations, compensation changes, deductions, direct deposit updates, and other employee data changes.
• Follow up on timesheets, missing information, and payroll discrepancies in coordination with Payroll, Finance, and HR.
• Respond to routine payroll-related employee questions and coordinate with the appropriate internal or external resource as needed.
• Assist with benefits administration, including new hire enrollments, eligibility tracking, employee changes, documentation, and employee communications.
• Support annual open enrollment activities, including communications, meeting coordination, benefits materials, employee follow-up, and tracking.
• Assist with documentation related to leave, disability, workers' compensation, and other employee benefit programs as directed.
• Maintain strict confidentiality when handling payroll, compensation, benefits, leave, and other sensitive employee information.

Onboarding & Employee Lifecycle Support

• Coordinate administrative aspects of new hire onboarding, including paperwork, HRIS setup, communications, orientation materials, and first-day logistics.
• Partner with IT, Facilities, Payroll, Benefits, hiring managers, and other departments to ensure new hires have the information, access, equipment, and resources needed to get started successfully.
• Assist with background checks, I-9 documentation, new hire forms, policy acknowledgments, and other onboarding requirements.
• Support employee status changes and ensure appropriate HR, payroll, benefits, and internal records are updated.
• Coordinate administrative aspects of employee offboarding, including documentation, system updates, exit process logistics, and follow-up.
• Maintain organized and accurate records throughout the employee lifecycle.

Office & Administrative Support

• Provide general office and administrative support, including greeting visitors, guest check-in, answering calls, mail distribution, office supplies, and shared workspace organization.
• Coordinate meeting rooms, conference room setup, office lunches, HR meetings, employee meetings, and internal events as needed.
• Support workplace readiness, office safety procedures, facilities requests, maintenance coordination, and vendor visits.
• Assist with employee events, meetings, training sessions, and other company activities.
• Provide additional administrative support to the HR team and office as needed.

Employee Experience & Communication

• Support employee engagement initiatives, recognition programs, HR events, training activities, and employee experience programs.
• Assist with drafting, formatting, and distributing HR communications, reminders, announcements, and employee resources.
• Help ensure HR communications and employee-facing materials are clear, professional, timely, and consistent.
• Provide a friendly, approachable, and professional HR presence for employees and visitors.
• Handle employee information and interactions with appropriate discretion, professionalism, and judgment.

These duties are directly related to essential operations, safety, trust, and compliance obligations within our organization. Please note that job duties may evolve based on business needs and additional responsibilities may be assigned as necessary to maintain operational efficiency and security.

Qualifications & Requirements

Required / Must Have

• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred.
• 2+ years of experience in HR administration, HR coordination, payroll support, benefits administration, recruiting coordination, office administration, or a related administrative role.
• Strong organizational skills with excellent attention to detail and follow-through.
• Strong written and verbal communication skills with a professional and service-oriented approach.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Experience working with HRIS, ATS, payroll, benefits, or other employee record systems preferred.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong interpersonal skills and the ability to work effectively with employees, candidates, managers, vendors, and cross-functional partners at all levels of the organization.
• Demonstrated ability to take initiative, identify what needs to be done, and follow tasks through to completion.
• Flexible and willing to support a broad range of HR and administrative responsibilities.

Preferred / Nice to Have

• Experience supporting payroll administration or payroll-related employee data changes.
• Experience supporting benefits administration, open enrollment, or employee benefits inquiries.
• Experience with onboarding, employee records, I-9s, background checks, or other employment documentation.
• Experience supporting recruiting or interview coordination.
• Familiarity with HR compliance processes and personnel file requirements.
• Experience working in a corporate office environment.
• Experience supporting employee events, engagement programs, training, or internal communications.
• Experience with an HRIS such as Workday, UKG, ADP, Paycom, BambooHR, or similar systems.
• Interest in developing a broader career in HR, including HR Operations, HR Generalist, Payroll/Benefits, Talent Acquisition, or HR Business Partner support.

Key Attributes for Success

• Highly organized: Keeps records, deadlines, and recurring processes on track.
• Detail-oriented: Understands that accuracy matters when working with employee and payroll information.
• Service-oriented: Provides responsive, professional, and helpful support to employees and internal partners.
• Discreet and trustworthy: Handles confidential employee information appropriately.
• Proactive: Anticipates needs, follows up, and takes ownership of administrative tasks.
• Adaptable: Comfortable shifting priorities and supporting different areas of HR and the office.
• Team-oriented: Works collaboratively with HR and cross-functional partners to get things done.

Working Conditions:

• This is an on-site position based in Irvine, CA.
• Occasional travel may be required to support retail meetings, industry research, or internal planning sessions.
• Typical office environment with extended periods of computer-based analytical work.

Cognitive and Physical Demands:

• Daily: Extended periods of sitting, computer work, data analysis, and presentation development.
• Frequent: Application of professional judgment aligned with company policies and strategic priorities; learning and utilizing new data platforms and analytical tools.

Benefits:

• Vacation: Starting at 5 days per year
• Health & Wellness Days: 10 days per year (prorated based on start date)
• Paid Holidays: 12 days per year
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) & Retirement Plan

Job Type: Non-Exempt, Full-Time

Compensation: Salary ranges from $24 - $27 hourly

Employment Authorization: Candidates must be legally authorized to work in the United States at the time of hire. TCL North America does not currently sponsor employment visas for this position.

 

We are committed to fostering a diverse and inclusive workplace where everyone is treated with dignity and respect. We provide equal employment opportunities to all applicants and employees and prohibit discrimination and harassment on the basis of any characteristic protected by applicable federal, state, or local law. Employment decisions are based on qualifications, merit, business needs, and lawful work authorization requirements. We provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs and practices. Applicants requiring an accommodation in the application or interview process may contact [email protected].