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Administrative Jobs in Helsinki, Finland (Now Hiring) — 95 open

IHG Hotels & Resorts logoIHG Hotels & Resorts

HR Recruiter

Helsinki, Uusimaa, Finland · On-site

Entry level

Recruitment Support & Administration: Assist with job postings, sourcing resumes, and coordinating interview schedules for roles across Rooms, F&B, Kitchen, Sales & Marketing, Finance, Engineering, and Admin.​Maintain an…

Skills: Recruitment, Sourcing, Interview Coordination, Onboarding, Japanese Fluency

Securitas Group logoSecuritas Group

Kohdevastaava vartiointikohteeseen Helsinkiin

Helsinki, Uusimaa, Finland · On-site

Entry level$4.5B raised

Yrityksen kuvaus Securitas on Suomen johtava turvallisuuspalveluyritys. Tuotamme monipuolisia, laadukkaita ja yksilöllisiä turvallisuuspalveluja yrityksille, yhteisöille, julkiselle sektorille sekä kuluttajille. Työn kuv…

Skills: Customer Service, Teamwork, Communication Skills, Organizing Ability, Basic IT Skills

MSX International logoMSX International

Warranty Specialist

Helsinki, Uusimaa, Finland · On-site

$4k–$4k/mo

Mid level

Yrityksen kuvaus MSX International on maailmanlaajuinen alan johtava autoteollisuuden konsultointipalveluiden ja liiketoimintaprosessien ulkoistamisen tarjoaja, jolla on yli 5 000 työntekijää. Pohjoismaissa olemme ylpeit…

Skills: Warranty Claim Assessment, Dealer Support, Automotive Parts Knowledge, Warranty Process Management, Customer Service

Mohawk Industries logoMohawk Industries

Claims Coordinator

Helsinki, Uusimaa, Finland · Hybrid

Entry level$600M raised

Are you looking for more? At Mohawk Industries, we’re committed to more – more customer solutions, more process improvements, more sustainable manufacturing and more opportunities for our team. As a Fortune 500, global f…

Skills: Customer Service, Claims Processing, Problem Solving, Organizational Skills, Multitasking

Mohawk Industries logoMohawk Industries

Sourcing Analyst

Helsinki, Uusimaa, Finland · On-site

Mid level$600M raised

Sourcing Analyst Find your more with Mohawk! At Mohawk Industries, we’re committed to more – more customer solutions, more process improvements, more sustainable manufacturing and more opportunities for our people. As a …

Skills: Sourcing Strategy, Procurement, Data Analysis, Supplier Negotiation, Contract Implementation

Mohawk Industries logoMohawk Industries

Production Coordinator

Helsinki, Uusimaa, Finland · On-site

Entry level$600M raised

Are you looking for more? At Mohawk Industries, we’re committed to more – more customer solutions, more process improvements, more sustainable manufacturing and more opportunities for our team. As a Fortune 500, global f…

Skills: SAP, AS400, Microsoft Office Suite, Problem Solving, Organizational Skills

Mohawk Industries logoMohawk Industries

CSR WAREHOUSE II - SSC

Helsinki, Uusimaa, Finland · On-site

$17/hr–$21/hr

Entry level$600M raised

Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries. Our close-knit team of dedicated professionals has made us th…

Skills: Customer Service, Warehouse Operations, Forklift Operation, Inventory Management, Sales Transactions

Mohawk Industries logoMohawk Industries

CSR WAREHOUSE II - SSC

Helsinki, Uusimaa, Finland · On-site

$20/hr–$22/hr

Entry level$600M raised

Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries. Our close-knit team of dedicated professionals has made us th…

Skills: Customer Service, Warehouse Operations, Forklift Operation, Inventory Management, Sales Transactions

Mohawk Industries logoMohawk Industries

CSR WAREHOUSE II - SSC

Helsinki, Uusimaa, Finland · On-site

$20/hr–$22/hr

Entry level$600M raised

Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries. Our close-knit team of dedicated professionals has made us th…

Skills: Customer Service, Warehouse Operations, Forklift Operation, Inventory Management, Sales Transactions

Chart Industries, Inc. logoChart Industries, Inc.

AFM Project Coordinator

Helsinki, Uusimaa, Finland · On-site

Entry level$6.0B raised

Ensuring Chart’s Success… Howden, a Chart Industries Company, is a global leader in air and gas handling products, services and solutions. Howden’s core focus is on providing quality solutions for air and gas handling, a…

Skills: Order Processing, Project Coordination, Procurement, ERP Systems, Customer Relationship Management

Mohawk Industries logoMohawk Industries

SR HR COORDINATOR

Helsinki, Uusimaa, Finland · On-site

Entry level$600M raised

Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries. Our close-knit team of dedicated professionals has made us th…

Skills: Communication, Presentation Skills, Interpersonal Skills, Data Analysis, Microsoft Office Suite

Cherokee Federal logoCherokee Federal

Regional Manager

Helsinki, Uusimaa, Finland · On-site

Senior

Regional Manager The WIC Overseas Regional Manager will manage a group of WIC Overseas sites within a defined geographic area. They will report to the WIC Overseas Program Manager, and communicate and coordinate with the…

Skills: Regional Management, Staff Supervision, Nutrition Counseling, Breastfeeding Education, Program Evaluation

Marriott International Hotels, Inc. logoMarriott International Hotels, Inc.

Assistant Sales Manager-Event

Helsinki, Uusimaa, Finland · On-site

Mid level

POSITION SUMMARY Contact appropriate individual or department (e.g., Sales, Data Administration, Accounting) as necessary to resolve guest calls, requests, or problems. Use sales techniques that maximize revenue while ma…

Skills: Sales Techniques, Revenue Maximization, Guest Loyalty, Up-selling, Reservation Management

IHG Hotels & Resorts logoIHG Hotels & Resorts

Front Desk Guest Service Agent フロントデスク・ゲストサービスエージェント -Holiday Inn Kyoto Gojo

Helsinki, Uusimaa, Finland · On-site

Entry level

Front Desk Guest Service Agent Location: Holiday Inn Kyoto Gojo Job Summary At Holiday Inn®, we believe travel should be comfortable, welcoming, and feel a little like home. As a Front Desk Guest Service Agent, you will …

Skills: Guest Services, Front Office Operations, Payment Processing, Customer Service, Reservation Management

Vertiv logoVertiv

Service Support Senior Coordinator

Helsinki, Uusimaa, Finland · On-site

Mid level$5.8B raised

Key responsibilities Coordinate daily service schedules and assignments for Power and Thermal field engineers, including planned preventive, dispatch, and corrective works on customer site. Support Asia Service Administr…

Skills: Service Coordination, ERP Systems, CRM Systems, Japanese Language, English Language

Simply Dental Management logoSimply Dental Management

Patient Coordinator

Helsinki, Uusimaa, Finland · On-site

$22/hr–$25/hr

Mid level

Job DetailsJob Location: WestBrookfield, MA 01585Position Type: Full TimeSalary Range: $22.00 - $25.00 HourlyJob Category: Health CareAt West Brookfield Dental, the Patient Coordinator is more than a front desk role &mda…

Skills: Insurance Verification, Patient Scheduling, Treatment Planning, HIPAA Compliance, Payment Collection

Emännöintitoimisto Aamu logoEmännöintitoimisto Aamu

Kirjanpitäjä

Espoo, Uusimaa, Finland · Hybrid

Mid level

Asiakkaitamme palvelee jo yli 280 ammattiylpeää osaajaa ja tähän hienoon joukkoon haemme tilinpäätöstaitoista kirjanpitäjää. Työtä tehdään yhteistyössä isännöitsijöiden ja muiden sidosryhmien kanssa. Tarjoamme monipuolis…

Skills: Bookkeeping, Financial Statements, Loan Management, VAT Calculation, Accounts Payable

Dott logoDott

Partner Performance Coordinator (all genders) in Helsinki

Helsinki, Uusimaa, Finland · Hybrid

$37k–$64k/yr

Entry level$328M raised

THIS IS US Dott is the European champion of shared micro-mobility. Created through the merger of operators TIER and Dott in March 2024, the company decided to move forward under the name Dott and to integrate all vehicle…

Skills: Data Analysis, Google Sheets, Microsoft Excel, Process Mapping, SOP Documentation

Nova Complex logoNova Complex

Document Controller

Kouvola, Kymenlaakso, Finland · On-site

Mid level

About Nova Complex Established in 2023, Nova Complex (“Nova”) is built on a foundation of deep industry expertise and a clear mission: to catalyse the development of next-generation digital infrastructure across Finland …

Skills: Document Control, Version Control, CDE Administration, Technical Coordination, Quality Assurance

Turner & Townsend logoTurner & Townsend

Human Resources Manager

Helsinki, Uusimaa, Finland · On-site

Senior

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.​ Working with our clients across real estate, infrastructure, energy and natural resource…

Skills: People Management, Employment Law, Performance Management, Payroll Administration, Employee Relations

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Showing 1–20 of 95

IHG Hotels & Resorts logo

HR Recruiter

IHG Hotels & Resorts

Helsinki, Uusimaa, Finland • On-site

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Entry level

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  • Full-time
  • Posted 1d ago
  • ~40 hrs/week

Responsibilities

Support the full recruitment lifecycle by sourcing candidates, coordinating interviews, and managing administrative tasks across various hotel departments. Maintain recruitment data and assist new hires with pre-onboarding documentation.

Requirements

Requires previous experience in HR or administration, preferably within the hotel industry, and proficiency in Microsoft Office. Candidates must be fluent in Japanese with working proficiency in English.

Full job description

Recruitment Support & Administration: 

 

  • Assist with job postings, sourcing resumes, and coordinating interview schedules for roles across Rooms, F&B, Kitchen, Sales & Marketing, Finance, Engineering, and Admin.
  • Maintain and update recruitment calendars, ensuring timely scheduling of interviews.
  • Serve as the point of contact for candidates applying for roles across Rooms, F&B, Kitchen, Sales & Marketing, Finance, Engineering, and Admin positions.
  • Ensure candidates are informed about their application status throughout recruitment process.
  • Assist in sourcing candidates and screening resumes for roles across all departments.
  • Assist with interviews for new graduates, entry-level positions across Rooms, F&B, Kitchen, Sales & Marketing, Finance, Engineering, and Admin.
  • Coordinate logistics for interviews, ensuring interview panels are prepared and materials are available.
  • Collect feedback from interviewers and update candidate statuses.
  • Coordinate with immigration agencies to prepare visa documents for foreign hires as needed.
  • Coordinate with school partners regarding hiring and administrative matters for incoming interns.
  • Maintain recruitment data and provide regular updates on recruitment status and upcoming needs.
  • Handle other recruitment-related tasks to ensure smooth operations across all departments.
  • Support new hires in preparing pre-onboarding documents

Requirements: 

  • Previous experience in HR or administration (hotel industry preferred but not mandatory)
  • Basic knowledge of recruitment and onboarding processes
  • Strong communication skills (able to work with multiple departments)
  • Fluent Japanese + working English proficiency (for a multicultural workplace)
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Attention to detail and ability to handle confidential data
  • Team-oriented mindset with strong organizational skills

Related keywords

HR RecruiterTalent AcquisitionHotel IndustryEmployer BrandingCandidate ExperienceVisa DocumentationInternship CoordinationRecruitment MetricsMicrosoft ExcelMicrosoft WordMicrosoft OutlookMulticultural Workplace

About IHG Hotels & Resorts

LinkedInVisit site
Industry
Hospitality
Company size
10,001+ employees
Headquarters
Windsor, Berkshire
LinkedIn followers
1,659,037

IHG Hotels & Resorts [LON:IHG, NYSE:IHG (ADRs)] is a global hospitality company, with a purpose to provide True Hospitality for Good. With a family of 19 hotel brands and IHG One Rewards, one of the world's largest hotel loyalty programmes, IHG has over 6,300 open hotels in more than 100 countries, and a development pipeline of over 2,000 properties. Luxury & Lifestyle: Six Senses Hotels Resorts Spas, Regent Hotels & Resorts, InterContinental Hotels & Resorts, Vignette Collection, Kimpton Hotels & Restaurants, Hotel Indigo Premium: voco hotels, HUALUXE Hotels & Resorts, Crowne Plaza Hotels & Resorts, EVEN Hotels Essentials: Holiday Inn Express, Holiday Inn Hotels & Resorts, Garner hotels, avid hotels Suites: Atwell Suites, Staybridge Suites, Holiday Inn Club Vacations, Candlewood Suites Exclusive Partners: Iberostar Beachfront Resorts InterContinental Hotels Group PLC is the Group's holding company and is incorporated and registered in England and Wales. Approximately 345,000 people work across IHG's hotels and corporate offices globally. Visit us online for more about our hotels and reservations and IHG One Rewards. To download the IHG One Rewards app, visit the Apple App or Google Play stores.

Offices: Windsor Dials 1, Arthur Road, Windsor, Berkshire SL4 1RS, GB · 3 Ravinia Dr, Suite 100, Atlanta, Georgia 30346-2149, US · #13-00 Bugis Junction Towers, Singapore, 188024, SG · 22nd Floor, Citigroup Tower, #33 Huayuanshiqiao Road, Pudong New Area, 200120 Shanghai, CN

HotelsResortsHospitalityand Food & BeverageHospitalityHotelRestaurants
View all jobs at IHG Hotels & Resorts

Frequently asked questions

How many Administrative jobs are open in Helsinki, Finland right now?

There are currently 95 open administrative positions in Helsinki, Finland listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Helsinki, Finland?

Companies currently hiring include Mohawk Industries, MC, Chart Industries, Inc., Hilton, GoGift, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Helsinki, Finland?

Yes — 26 of the 95 open administrative positions offer remote or hybrid work (3 remote, 23 hybrid).

How do I apply for Administrative jobs in Helsinki, Finland?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative jobs in other cities

Espoo, FinlandOulu, FinlandKirkkonummi, FinlandVantaa, FinlandTampere, Finland

Other jobs in Helsinki, Finland

RetailCustomer Service & SupportLogisticsFood & BeverageSalesManagement & LeadershipHealthcareManufacturingEngineeringTechnology

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