Helena, Montana, United States · Hybrid
The first review of the required documents will be on July 8, 2026. Please submit the following required documents on the State of Montana Careers website: Resume - Please include dates of employment and your supervisor’…
Skills: HR Data Management, Customer Service, Employment Law, Office Coordination, Records Management
Helena, Montana, United States · Hybrid
The first review of the required documents will be on July 8, 2026. Please submit the following required documents on the State of Montana Careers website: Resume - Please include dates of employment and your supervisor’…
Skills: Employment Law, Human Resources Principles, Customer Service, Data Management, Prioritization
Helena, Montana, United States · On-site
Benefis is one of Montana’s largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect …
Skills: Scheduling, Care Coordination, Medical Terminology, Prior Authorization, Insurance Coordination
Helena, Montana, United States · Hybrid
To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov. The Montana Department of Public Health and …
Skills: Investigative Principles, Due Process, Administrative Process, Judicial Process, Collections Principles
Helena, Montana, United States · On-site
The Montana Department of Transportation is recruiting for a Transportation Planner. These positions are responsible for performing professional-level tasks in support of MDT's Asset Strategy functions. Research complian…
Skills: Transportation Planning, Data Analysis, Grant Management, Project Development, Regulatory Compliance
Helena, Montana, United States · On-site
Why should you keep reading and consider working here? We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is ha…
Skills: Custodial Services, Floor Cleaning, Chemical Handling, Customer Service, Equipment Operation
Helena, Montana, United States · Hybrid
The first review of the required documents will be on July 8, 2026. Please submit the following required documents on the State of Montana Careers website: Resume - Please include dates of employment and your supervisor’…
Skills: Recruitment and Selection, Job Classification, Compensation Management, Performance Management, Labor Relations
Helena, Montana, United States · On-site
The Montana Department of Transportation is recruiting for a Transportation Planner. These positions are responsible for performing professional-level tasks in support of MDT's Asset Strategy functions. Research complian…
Skills: Transportation Planning, Data Analysis, Grant Management, Project Development, Regulatory Compliance
Helena, Montana, United States · Hybrid
The first review of the required documents will be on July 8, 2026. Please submit the following required documents on the State of Montana Careers website: Resume - Please include dates of employment and your supervisor’…
Skills: Recruitment and Selection, Job Classification, Compensation Management, Performance Management, Labor Relations
Helena, Montana, United States · On-site
Overview Looking for a career that makes a difference every day? Discover a rewarding career at Enhabit Home Health & Hospice, one of the nation’s largest home-based care providers. Consistently recognized as a great pla…
Skills: Patient Scheduling, Care Coordination, Staffing Management, Healthcare Communication, Mobile Device Operation
Helena, Montana, United States · On-site
This is an opportunity to work with the United States Citizenship & Immigration Services (USCIS) in meeting the mission of administering the nation’s lawful immigration system. Job Description: As a Biometric Technician …
Skills: Biometrics Registration, Customer Service, Crowd Control, Data Entry, PII Safeguarding
Helena, Montana, United States · On-site
Why should you keep reading and consider working here? We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is ha…
Skills: Customer Service, Cleaning Machinery Operation, Chemical Handling, Data Entry, Safety Compliance
Helena, Montana, United States · On-site
$58k–$68k/yr
Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of …
Skills: Medical Claims Processing, Team Leadership, Performance Management, Client Relationship Management, Analytical Skills
Helena, Montana, United States · Hybrid
Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at: https://mtstatejobs.taleo.net/careersection/200/j…
Skills: Case Management, Regulatory Compliance, Records Management, Confidentiality, Ethical Judgment
Helena, Montana, United States · Hybrid
To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov. The Montana Department of Public Health and …
Skills: Legal Office Operations, Case Management, Public Administration, Budget Processes, Fiscal Management
Helena, Montana, United States · Hybrid
Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at: https://mtstatejobs.taleo.net/careersection/200/j…
Skills: Case Management, Regulatory Compliance, Records Management, Confidentiality, Ethical Judgment
Helena, Montana, United States · Hybrid
To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov. The Montana Department of Public Health and …
Skills: Legal Office Operations, Case Management, Public Administration, Budget Processes, Fiscal Management
Helena, Montana, United States · On-site
The Montana Department of Transportation is recruiting for a Licensing and Permit Technician. This position completes and ensures standard, professional assignments based on multiple licensing and permitting requirements…
Skills: Motor Vehicle Permitting, Licensing, Customer Service, Communication Skills, Commercial Motor Carrier Law
Helena, Montana, United States · On-site
The Montana Department of Transportation is recruiting for a Licensing and Permit Technician. This position completes and ensures standard, professional assignments based on multiple licensing and permitting requirements…
Skills: Motor Vehicle Permitting, Licensing, Customer Service, Communication Skills, Commercial Motor Carrier Law
Helena, Montana, United States · Hybrid
Our services impact EVERY Montanan! MISSION STATEMENT To be the nation's most citizen oriented, efficiently administered, state tax agency. The Montana Department of Revenue administers almost 40 state taxes, property ap…
Skills: Negotiation, Customer Service, Accuracy and Attention to Detail, Conflict Resolution, Microsoft Programs
Helena, Montana, United States • Hybrid
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Provides essential administrative support for HR processes and serves as the primary point of contact for employees and applicants. Responsibilities include managing HR data, coordinating office operations, and handling background checks.
Requires an associate degree in HR, business, or a related field and three years of experience in HR data and office management. Candidates must possess strong knowledge of employment law and exceptional customer service skills.
The first review of the required documents will be on July 8, 2026. Please submit the following required documents on the State of Montana Careers website:
Resume - Please include dates of employment and your supervisor’s name/phone number for each position.
Cover Letter.
Three Professional References.
If the required documents are not submitted, your application will not be reviewed. When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position. Documents not requested will not be considered in the recruitment process.
The Department of Public Health and Human Services (DPHHS) is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.
An employee new to the State of Montana will serve a one-year probationary period. The successful applicant will be subject to a criminal background check, including the Child Protection Services registry.
The listed wage includes the statutory increase effective June 28, 2026.
Why Work for DPHHS:
DPHHS offers a variety of opportunities to help you make a difference in your community and further your career. As a service-oriented employer, DPHHS seeks employees who are passionate about customer service and committed to the mission: Serving Montanans in their communities to improve health, safety, and well-being, and empower independence.
Benefits of working for DPHHS:
Work/life balance.
Family-friendly policies.
Dedicated and caring colleagues.
Health coverage.
Retirement plans.
Paid vacation, sick leave, and holidays (combination of up to 38 per year).
Opportunities and room for professional growth.
Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under PSLF.
This position may be eligible for partial teleworking within the State of Montana. The supervisor will provide specific conditions, and you must adhere to state policy.
This position is in Helena, MT. Helena exists as a crossroads between past and present, tame and untamed, mountainous wilderness and hometown warmth. It is a place where you can hike for miles without seeing a soul, stroll through the charming downtown, and enjoy breweries with breathtaking views all on the same day. From the early roots of Blackfeet, Salish, Crow, and Bannock tribes who found this land abundant with bison and natural resources, to the four prospectors who struck gold in 1864, Helena is a place rich with history, beauty, and life. Learn more by visiting helenamt.com.
Job Overview:
The Human Resource (HR) Data, Records, and Office Coordinator provides essential support for a wide range of HR and administrative processes and is often the first point of contact for employees, applicants, and visitors reaching out to DPHHS Human Resources. This position works closely with HR staff and other stakeholders to manage HR data and records, coordinate daily office operations, and ensure that people who call, email, or visit the HR office are welcomed, listened to, and quickly connected to the right resources.
Responsibilities include collecting, maintaining, and reporting HR data and records in compliance with rules and regulations; handling and routing information requests and other inquiries to the HR office; coordinating and processing HR expenditures; and ordering and organizing office supplies, furniture, and equipment. The position also supports special projects within the HR team and performs related duties as needed to help the HR office run smoothly and provide excellent customer service.
What You Will Do:
You will be the first impression of DPHHS Human Resources for many employees, applicants, and visitors, whether they walk into the office, call on the phone, or email with questions. In this role, you will:
Greet and assist visitors at the HR front desk, answer phone calls and emails, and ensure visitors are welcomed, treated respectfully, and directed to the appropriate HR staff or resources.
Receive, track, and route HR inquiries and information requests, helping employees and supervisors navigate where to go for questions about benefits, leave, classification, recruitment, and other HR services.
Collect, maintain, and report HR data and records in accordance with applicable rules, regulations, and internal procedures.
Support HR processes such as recruitment, onboarding/offboarding, and employee relations by preparing materials, updating systems, and assisting HR staff with follow‑up tasks.
Serve as the primary point of contact for DPHHS background checks, coordinating requests, tracking status, and responding to questions from applicants, employees, supervisors, and external partners.
Coordinate day-to-day office operations for the HR team, including ordering and organizing office supplies, furniture, and equipment, and helping maintain a professional and efficient work environment.
Assist with HR projects and process improvements by compiling information, helping create tools or documentation, and participating in implementation as needed.
Knowledge, Skills, and Abilities:
Required for the first day of work:
Working knowledge of employment law, human resources principles and practices, and a wide range of human resources services.
Strong prioritization, multi-tasking, and flexibility skills to adapt to change, and manage competing priorities with frequent interruptions, delays, and/or unexpected events.
Exceptional communication and listening skills with excellent customer service, as well as the ability to build and maintain professional relationships even under stressful circumstances.
Solution-driven to analyze patterns, identify issues, and recommend improvements when working with people, resources, and/or processes.
Initiative to work in a self-directed and proactive manner while demonstrating accuracy and thoroughness to ensure quality work output.
Ability to observe extensive details, as well as to understand, interpret, summarize, and compile information.
Skills in researching and interpreting technical, legal, and/or ambiguous information.
Ability to remain neutral under adversarial circumstances, demonstrate discretion, be persuasive, and engender goodwill to influence adherence to effective practices.
Ability to understand differing roles within the agency structure and to modify approach accordingly.
Minimum Qualifications
Associate degree in human resources, business, public administration, journalism, English, psychology, marketing, or other related field.
Three years of job-related work experience involving HR data and records management, Human Resources Information Systems (HRIS), system troubleshooting, office management, and customer service.
Preferred Qualifications:
Experience working with back-office functions, report generation, and system support of the Montana state government’s Statewide Accounting, Budgeting, and Human Resources Systems (SABHRS)
Experience with Montana State Government HR processes, employee relations, performance management, position classification, compensation, recruitment, employment law compliance, labor relations, and other related processes.
Current State of Montana Classification Certification, or the ability to obtain it within one year of hire.
Other combinations of education and experience that clearly demonstrate the knowledge, skills, and abilities needed for this role may be considered. If you do not have a traditional HR or business degree but have developed comparable skills through work experience, training, or education, you are encouraged to describe that in your application materials.
Official LinkedIn account of the Montana Department of Corrections. Social media terms of use: https://bit.ly/36LMbhw
The mission of the Montana Department of Corrections is to create a safer Montana through accountability, rehabilitation and empowerment.
Offices: 5 S Last Chance Gulch, Helena, Montana 59620, US
View all jobs at Montana Department of CorrectionsThere are currently 73 open administrative positions in Helena, MT listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Montana Department of Corrections, Benefis Health System, Altabank, Amentum, Conduent, among others. Browse the listings above to see every active employer.
Yes — 29 of the 73 open administrative positions offer remote or hybrid work (0 remote, 29 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
