Administrative Jobs in Cluj-Napoca, Romania (Now Hiring) — 20 open

This role will support the Global Accounts Payable function within Corporate Finance. The Accounts Payable Analyst will be responsible for performing day-to-day Accounts Payable activities, supporting payment-related processes, responding to supplier and internal inquiries, and assisting with reporting and reconciliations. 

The role will work closely with the Romania-based team, as well as colleagues in India, the US, and Serbia, reporting directly to the Accounts Payable Lead in Cluj. The ideal candidate will have a solid foundation in Accounts Payable, a service-oriented mindset, and the ability to work accurately and collaboratively in an international environment. 

This role contributes to the efficient execution of Accounts Payable processes and supports compliance with company procedures, controls, and reporting requirements. 

Contract: 18-month fixed-term contract, with potential for conversion to a permanent position 

Responsibilities  

• Process invoices, credit notes, expense reports, and credit card expenses accurately and on time in ERP systems, including Oracle Fusion and iExpense. 

• Support the timely and accurate processing of payments, including invoices, check requests, credit memos, and travel expenses. 

• Assist with payment proposals and clearing activities in line with internal procedures and controls. 

• Monitor invoice, expense report, and credit card approval workflows and follow up where needed to support timely processing. 

• Respond to supplier and internal stakeholder inquiries regarding invoice and payment status in a timely, accurate, and professional manner. 

• Support helpdesk activities by managing requests efficiently and escalating more complex issues when needed. 

• Work collaboratively with internal departments such as Finance, Treasury, HR, Controllers, and other business teams to support the end-to-end Accounts Payable process. 

• Prepare vendor account reconciliations and assist with bank reconciliations, AP balance sheet reconciliations, and credit card/T&E account reconciliations. 

• Support month-end closing activities through ad hoc analysis and reporting. 

• Maintain accurate, organized documentation to support compliance and audit requests. 

• Contribute to process improvement initiatives and support the team in maintaining efficient and compliant AP operations. 

• Collaborate effectively within the team, supporting colleagues when needed and remaining open to feedback and continuous learning. 

Requirements

• 1–4 years of Accounts Payable experience in an accounting firm, shared services environment, or multi-subsidiary/international company. 

• Good understanding of core Accounts Payable activities, including invoice processing, payments, reconciliations, and handling invoice/payment-related queries. 

• Exposure to payment proposals and clearing activities is an advantage. 

• Comfortable communicating with suppliers and internal stakeholders in a professional and service-oriented manner. 

• Experience working with departments such as Finance, Treasury, HR, and other internal teams is a plus. 

• Previous helpdesk or inquiry management experience is an advantage. 

• Able to organize workload, prioritize routine tasks, and respond within expected timelines. 

• Detail-oriented and organized, with the ability to maintain accurate records and support audit requirements. 

• Familiarity with Oracle Fusion, iExpense, or similar ERP/expense tools is an advantage. 

• Finance or Accounting educational background is preferred. 

• Reliable, collaborative, and willing to learn and develop further within the Accounts Payable function. 

• Fluency in English is essential. 

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