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Skills: Invoicing, Billing processes, Reconciliation, Oracle, Microsoft Office Suite
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Accounts Receivable Coordinator (Data Entry) with Italian
Cluj-Napoca, Romania · Hybrid
Mid level$1.8B raised
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Full-time
bachelor degree
Posted 3h ago
~40 hrs/week
Responsibilities
The Invoicing Operations Analyst manages and coordinates customer billing processes, including reconciliation of sales orders and invoices. They collaborate with internal teams to ensure billing accuracy and provide exceptional service to stakeholders.
Requirements
Candidates must hold a bachelor's degree in Accounting, Finance, Economics, or a related discipline. The role requires 3+ years of customer service experience, 1-2 years of finance experience, and proficiency in English and French.
Full job description
Who are we?
At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
We're looking for an Invoicing Operations Analyst in Cluj-Napoca, Romania!
The Invoicing Operations Analyst is responsible for managing and coordinating customer billing processes in an organization. This includes, but is not limited to, reconciliation of Sales Order / Customer Purchase Order / Invoice, coordination with order management and project management teams, and assistance resolving customer disputes.
The Invoicing Operations Analyst must maintain balance between corporate policy/procedures and customers’ needs. It includes providing an exceptional level of customer service to both internal and external stakeholders.
RESPONSIBILITIES
Ensure the accurate and timely delivery of quality invoices in a format to facilitate prompt customer payment within negotiated payment terms.
Ensuring that all system invoices, regardless of source (e.g., Order Management Module or Projects Module) adhere to the billing policy.
Creating all types of customer invoices from Oracle leading to customer payment process.
Performs milestone billing on Project Orders based on assigned portfolio
Creating manual invoices, as necessary, to supersede system invoices in compliance with billing policy.
Collaborating with Order Management and Project Management teams to understand and maintain customer billing specifications (via Smartsheet, SharePoint, or other technologies) to adhere to the billing policy.
Submits customer invoices ensuring it reaches the customer via e-mail, customer portals or any other ways required by customers.
Processes after-invoice adjustments in a prompt manner to avoid unnecessary credit hold to customers.
Participates in conferences calls, meetings and discussions with customers.
Assists the supervisor in identifying team opportunities and challenges. Provide sound recommendations to line leaders and/or stakeholders by translating, enhancing, and consolidating information into forms that can be used for decision making of the top management.
Ensures Order-to-Cash processes are completed efficiently.
Assists in identifying and implementing any process improvements related to order processing cycle.
Performs any reporting activity or task assigned by immediate supervisor as needed, or in fulfillment of and in relation to essential functions
QUALIFICATIONS:
Education: Bachelor’s degree in Accounting, Finance, Economics, Business, or a related discipline
Work experience:
3+ years of experience in customer service
1-2 years of experience within the finance function.
Worked in an international and culturally diverse organization.
Communication Skills:
Strong written and verbal communication skills in English and French language. Good communicator, confident in interacting with all levels of individuals across a variety of internal/external functions.
Analytical Skills:
The ability to analyze data and make informed decisions.
Exceptional attention to details.
Technical Skills:
Advanced experience with ERP financial applications (Oracle preferred).
Advanced in Microsoft Office Suite (Excel, Word, Outlook).
Teamwork and Collaboration:
Ability to work collaboratively with others and contribute to a positive team dynamic and results.
Adaptability:
Excellent organizational skills and the ability to work on multiple tasks.
Ethical Judgment:
Demonstrated ethical decision-making and integrity.
Networking Skills:
The ability to build and maintain professional relationships with clients, colleagues, and other industry professionals.
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
Appliances, Electrical, and Electronics Manufacturing
Company size
10,001+ employees
Headquarters
Columbus, OH
LinkedIn followers
653,063
Total funding
$5.8B
Vertiv is a global leader in critical digital infrastructure for applications in data centers, communication networks, and commercial and industrial environments.
As businesses, industries, and communities become more connected, we pioneer and deliver end-to-end power and cooling technologies to help our customers stay resilient, optimized, and future-ready.
With our industry-leading innovative technologies and global services network, we are fueling the revolution of the digital world - keeping technology ecosystems running efficiently and without interruption.
Vertiv is supercharging data’s potential; accelerating the pace of technology, raising the bar for accelerated compute and redefining the limits of densification.
The world depends on data we power and cool™
Offices: 505 N. Cleveland Ave., Westerville, Columbus, OH 43082, US · 29/F Orient Square Bldg, F. Ortigas Jr. Road, Pasig City 1600, PH · Fraser Road, London, England, GB · 1300 Concord Terrace, Suite 400, Sunrise,, FL 33323, US · Bologna, Italy 40023, IT
Thermal ManagementIT ManagementPower ManagementUnified InfrastructureSoftwareServices and ConsultingData CentersCommunication Networksand Commercial and Industrial EnvironmentsEnergy Management
How many Finance & Accounting jobs are open in Cluj-Napoca, Romania right now?
There are currently 102 open finance & accounting positions in Cluj-Napoca, Romania listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Finance & Accounting roles in Cluj-Napoca, Romania?
Companies currently hiring include Broadridge, Wolters Kluwer, Genpact, Copeland, AgileEngine, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Finance & Accounting jobs in Cluj-Napoca, Romania?
Yes — 81 of the 102 open finance & accounting positions offer remote or hybrid work (16 remote, 65 hybrid).
How do I apply for Finance & Accounting jobs in Cluj-Napoca, Romania?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.