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Job Description

The Department of Global Health has an outstanding opportunity for a full-time temporary Human Resources Specialist. The Human Resources Specialist provides professional human resources administration and consultation in support of the department's workforce and operational objectives.

Reporting to the Senior HR Manager, this position serves as a key resource for staff, faculty, student employees, and supervisors by coordinating employment programs and ensuring compliance with university policies, collective bargaining agreements, and applicable federal and state regulations. The position includes a broad range of human resources activities, including recruitment and onboarding, student employment administration, position management, personnel record administration, and regulatory compliance.

The Human Resources Specialist exercises sound judgment, discretion, and attention to detail while supporting a diverse and complex workforce. The position partners with departmental leadership, the School, and University Human Resources to deliver responsive customer service, promote effective HR practices, maintain accurate employment records, and support workforce planning and organizational effectiveness initiatives. Through proactive communication, process improvement, and compliance monitoring, this position contributes to a positive employee experience and helps ensure the department's human resources operations are efficient, equitable, and aligned with the University of Washington's mission and values.

KEY RESPONSIBILITIES:

Student Employment Administration (40%)

• Facilitate student employment appointments processes e.g. prepare offer letters, maintain personnel records, maintain ASE and student employment tracking systems

• Serve as the primary resource for student employment transactions, processing appointments, changes, extensions, transfers, separations, and other Workday actions

• Provide consultation to principal investigators, supervisors, and managers regarding student employment policies, appointment eligibility, and work hour limitations

• Exercise judgement and knowledge of UAW collective bargaining provisions and University requirements to ensure compliance

• Partner with departmental HR leadership, Academic Programs and Student Services, and other Central Offices to respond to faculty, staff, and student inquiries regarding student employment policies and procedures

Position Management (30%)

• Conduct routine audits and reconciliation activities to identify and resolve discrepancies involving appointments, positions, funding, employment records, and organizational assignments

• Track exception reviews, employment action requests, temporary appointment end dates and proactively consult with supervisors regarding extensions, renewals, conversions, or separations

• Coordinate employment-related communications, including appointment changes, salary actions, merit increases, and organizational updates

Recruitment, Onboarding & Offboarding (15%)

• Manage onboarding activities and collaborate with the CORE administrative team to ensure completion of required employment documentation and new hire requirements

• Lead and execute new employee orientation and facilitate positive onboarding experiences for new staff and student members

• Manage preparation, review and coordination of employment offers and appointment documentation

• Administer and maintain telework agreements, ensuring alignment with departmental and University guidelines

• Complete I-9 employment eligibility verification and associated Workday transactions in compliance with federal requirements

• Manage employee offboarding activities, including separation documentation, exit interviews, and system access notifications

HR Operations and Regulatory Compliance (15%)

• Maintain and update departmental HR resources e.g. intranet content, newsletter

• Coordinate employee engagement, recognition, and workplace culture initiatives

• Maintain employment records and documentation in accordance with records retention requirements and audit standards

• Conduct routine audits and reconciliation activities to identify and resolve discrepancies involving appointments, positions, funding, employment records, and organizational assignments

• Monitor and communicate University training compliance requirements and assist supervisors with completion tracking

• Interpret and apply University policies, collective bargaining agreements, and applicable federal, state, and local employment regulations, including FLSA, FMLA, ADA, EEO, and related employment laws

• Interpret and communicate HR policies, procedures, and regulatory updates to supervisors, managers, and employees

• Participate in special projects and perform other duties as assigned

REQUIRED QUALIFICATIONS:
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration

MINIMUM QUALIFICATIONS:

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager

• Bachelor’s degree in Human Resources Management, Business Administration, Communications or related field

• 2 years of relevant work experience with professional level administration and management of administrative functions in a large and complex organization or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Exceptional attention to detail and overall flexibility when working in ambiguous situation

• Ability to exercise independent judgement, use creativity in solving problems, and demonstrate strong organizational and prioritization skills under pressure of deadlines and concurrent projects

• Experience in higher education, healthcare, government, or another large complex organization

• Experience with Workday HR/Payroll systems

• Knowledge of University of Washington employment policies, procedures, and HR systems

• Experience interpreting collective bargaining agreements, particularly UAW and classified staff union contracts

• Familiarity with federal and state employment laws, including FLSA, FMLA, ADA, EEO, and Washington Paid Family and Medical Leave

• Experience drafting and editing correspondence, reports documents and meeting notes

• Ability to build collaborative relationships with faculty, staff, students, and leadership

• Strong problem-solving and conflict-resolution skills

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office Suite and Adobe

WORKING CONDITIONS:

• Periodically available for phone calls/meetings in the early morning and late evenings to accommodate global time differences

• Deadline-driven environment, occasionally requiring extended hours

ABOUT THE TEAM:
The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua.

Compensation, Benefits and Position Details

Pay Range Minimum:

$65,004.00 annual

Pay Range Maximum:

$74,004.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.