About HeyGen At HeyGen, our mission is to make visual storytelling accessible to all. Over the last decade, visual content has become the preferred method of information creation, consumption, and retention. But the abil…
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$25/hr–$35/hr
Part-time, Contract
Mentorship from marketing and go-to-market team members, Flexible work environment
Posted 21d ago
~20 hrs/week
Responsibilities
Manage end-to-end execution of experiential and enterprise events, including planning, vendor coordination, and on-site logistics. Ensure a high-quality attendee experience by managing check-ins, technical setups, and event teardown.
Requirements
Requires prior experience in events, hospitality, or field marketing with strong project management skills and familiarity with tools like Asana. Candidates must be comfortable with physical event setup, travel to SF venues, and have an interest in AI tools.
Full job description
About HeyGen
At HeyGen, our mission is to make visual storytelling accessible to all. Over the last decade, visual content has become the preferred method of information creation, consumption, and retention. But the ability to create such content, in particular videos, continues to be costly and challenging to scale. Our ambition is to build technology that equips more people with the power to reach, captivate, and inspire audiences. Learn more at www.heygen.com. Visit our Mission and Culture doc here.
About the Role
We run experiential and enterprise events including branded pop-ups, conferences, dinners, and networking happy hours to introduce people to HeyGen's technology, build community and drive pipeline growth among creators, founders, enterprises, and startups. We're looking for a reliable, hands-on events expert to help run these events end-to-end, from planning through teardown, with a focus on detailed and smooth project coordination, travel, day-of logistics, and a great attendee experience.
This is a great fit for someone who's proactive, organized, detail oriented, calm under pressure, comfortable talking to attendees, and happy to switch between project tracking, physical setup, and tech/coordination tasks throughout an event cycle, and knows how to delight attendees.
Responsibilities
What You’ll Do
Own the event project and event campaign plan from kickoff to wrap — build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana
Track deliverables, deadlines across workstreams (venue, swag, materials, staffing) and flag risks before they become problems
Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
Coordinate vendors, internal teams, and contractors to keep everyone on schedule
Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
Travel required to host pop ups, dinners, activations, transport marketing materials (flyers, swag, etc) and provide on site event support
Pre-Event Prep
Confirm venue bookings, vendors, staff, and happy hour spaces
Place and track swag orders (hats, totes, stickers, banners) and confirm delivery before event day
Friendly, personable, and confident talking to founders, creators, and prospects
Comfortable with light event tech (check-in apps, QR codes, tablets, shared tracking sheets)
Able to lift, move and transport event materials (swag boxes, banners, stands)
Available to work full event days, including evenings; reliable transportation to venues
Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible
Logistics
Type: Part-time, contract (event-based / hourly )
Location: On-site at event venues (SF) + Remote
Hours: Variable, 15-20 per week, event-based — typically full-day shifts (roughly 9 AM–5 PM, with some evening happy hours), plus remote prep/coordination time between events
Compensation: $25-$35/hr
Looking for candidates that have:
Great relationship-building capabilities
Strong written and verbal communication
Curiosity and resourcefulness
Comfort with ambiguity and startup pace
Attention to detail project management, including timely outreach and follow-up
Ability to take initiative and learn fast
Why Join Us
Work closely with a fast-moving, creative and collaborative team
Gain hands-on experience in both community-led growth and content marketing
Mentorship from marketing and go-to-market team members
Help shape how thousands of creators connect, grow and adopt new technology
Real-world experience in a high-growth startup environment
Flexible work environment with a team that values ambition, clarity, and curiosity
HeyGen is a message-first AI video platform that helps people and AI agents turn ideas into professional video in minutes. Used by a community of over 30 million users and 85% of the Fortune 100, HeyGen makes it easy to create and share videos seamlessly across languages and formats.
Offices: Los Angeles, CA, US · San Francisco, CA, US · Palo Alto, CA, US · Toronto, ON, CA
AI Video GeneratorVideo TranslationAI Avatarsand Video AgentSoftwareGenerative AIWeb AppsE-LearningVideo