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San Francisco, California, United States · Remote OK
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Mountain View, California, United States · Remote Solely
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Santa Ana, California, United States · On-site
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Santa Clara, California, United States · Hybrid
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Long Beach, California, United States · On-site
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San Francisco, California, United States · On-site
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San Francisco, California, United States · Hybrid
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Redwood City, California, United States · On-site
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South San Francisco, California, United States · On-site
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San Francisco, California, United States · Remote OK
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Costa Mesa, California, United States · On-site
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Redwood City, California, United States · Hybrid
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The Office Administrator will manage daily front desk operations, including greeting visitors and handling incoming communications. They will also provide administrative support to executives, manage calendars, and coordinate office meetings and events.
Candidates should have proven experience in an administrative or receptionist role and possess strong organizational and communication skills. Proficiency in the Microsoft Office suite is required, and a bachelor's degree or relevant certification is preferred.
We are CARIAD, an automotive software development team with the Volkswagen Group. Our mission is to make the automotive experience safer, more sustainable, more comfortable, more digital, and more fun. To achieve that we are building the leading tech stack for the automotive industry and creating a unified software platform for over 10 million new vehicles per year. We’re looking for talented, digital minds like you to help us create code that moves the world. Together with you, we’ll build outstanding digital experiences and products for all Volkswagen Group brands that will transform mobility. Join us as we shape the future of the car and everyone around it.
Role Summary:
The Office Administrator [Contract] will play a crucial role in ensuring smooth daily operations by providing administrative support and managing front desk responsibilities. The ideal candidate will have exceptional organizational skills, professional demeanor, and the ability to interact with executive-level professionals with confidence and professionalism.
Front Desk Management:
- Greet and welcome visitors in a courteous and professional manner.
- Manage incoming calls, redirecting them appropriately, and taking accurate messages when necessary.
- Maintain a tidy and organized reception area, ensuring it reflects our company's professional image.
- Handle incoming and outgoing mail and deliveries.
Administrative Support:
- Provide administrative support to executives and other team members as needed.
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare and modify documents including correspondence, reports, presentations, and spreadsheets.
- Maintain electronic and hard copy filing systems.
Communication and Coordination:
- Act as a liaison between internal departments and external contacts.
- Communicate effectively with clients, vendors, and other stakeholders.
- Assist in the coordination of office events, meetings, and conferences.
Workplace Flexibility:
This is a contract position with typical office hours 8-5pm. The successful candidate will have the opportunity to work in a collaborative and dynamic environment, interacting with executive-level professionals on a regular basis.
- Proven experience as an administrative assistant, receptionist, or similar role.
- Excellent verbal and written communication skills.
- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Ability to prioritize tasks and work independently with minimal supervision.
- Professional demeanor with the ability to maintain confidentiality.
- Experience working in a modern office environment preferred.
- Bachelor's degree or relevant certification is a plus.
Hourly range is dependent on factors such as geographical differentials, credentials or certifications, industry-based experience, qualification and training. In the city of Mountain View, CA, the hourly range for this contract position is $30 - $40/ hr.
CARIAD is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.
We are the automotive software company of the Volkswagen Group.
CARIAD is the automotive software company of the Volkswagen Group. Building automotive software platforms and digital customer functions for iconic brands like Audi, Volkswagen and Porsche, CARIAD supports the Volkswagen Group in becoming the global automotive tech driver. In software centers in Germany, the USA, China, Estonia and India, around 5,000 experts work on making the automotive experience safer, more sustainable and more comfortable for everyone. The company’s products include advanced driver assistance systems, a unified infotainment platform, software functions for charging and driving performance, as well as data, backend and cloud solutions, and digital services in and around the vehicle. Well-known cars like the Volkswagen ID. Buzz and ID.7, the Audi Q6 e-tron and the Porsche Macan 4 Electric are already equipped with the latest CARIAD technology. #WeAreCARIAD
Offices: Major-Hirst Straße 7, Wolfsburg, Lower Saxony 38442, DE · Berlin, DE · Ingolstadt, DE · Mönsheim, DE · Munich, DE
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