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$70k–$75k/yr
Full-time
bachelor degree
Competitive base salaries, Student Loan Forgiveness, Paid time off, Employee referral bonus, Career advancement, No-cost health insurance
Posted 27d ago
~40 hrs/week
Responsibilities
Provide high-level administrative support to the Deputy Superintendent, including calendar management, travel coordination, and communication drafting. Act as a liaison between families, school principals, and other internal departments while executing special projects.
Requirements
Requires a bachelor's degree and 2-3 years of experience supporting a senior executive, preferably in a school setting. Candidates must be proficient in Microsoft Office and Google Suite with strong data analysis and communication skills.
Full job description
Administrative Assistant to the Deputy Superintendent, Promise Academy
The Harlem Children’s Zone (HCZ) started with one mission that was the most ambitious and audacious in U.S. history: to end intergenerational poverty in Central Harlem and lead the way for other long-distressed communities nationwide and around the world to do the same. HCZ breaks the cycle of intergenerational poverty with on-the-ground, all-around programming that builds up opportunities for children and families to thrive in school, work, and life. From early childhood education and career programs to community outreach and wellness initiatives, HCZ opens pathways to mobility and prosperity. HCZ believes that the pathway to college begins when a child is born and doesn’t end until a student has graduated and has the tools to thrive in a fulfilling career. The organization’s aim is to light that pathway, from cradle to college to career, with community-responsive and wraparound youth programs that support children and their families in every way and in every year of a child’s development.
Essential Duties and Responsibilities
Liaise externally with families and internally with Promise Academy Principals and other Promise/HCZ programs and departments.
Create meeting agendas and capture any meeting minutes.
Prepare any required presentation of materials for all key internal and external meetings involving the Deputy Superintendent.
Manage the Deputy Superintendent’s calendar, incoming and outgoing mailings, and provide timely responses to inquiries sent to the Deputy Superintendent.
Book travel arrangements to ensure every aspect of travel (i.e., door-to-door) is effectively coordinated.
Become familiar with and remain knowledgeable about Promise/HCZ programs.
Build and maintain effective working relationships with Principals and Senior Staff.
Draft emails and other forms of communication on behalf of and for the Deputy Superintendent.
Conduct research and provide analysis of data.
Attend meetings on behalf of the Deputy Superintendent.
Execute various special projects and perform other duties as assigned.
Provide supplemental administrative support to the Managing Director of Teaching and Learning.
Qualification, Skills, and Knowledge Requirements
A commitment to the mission and programs of HCZ
Bachelor’s degree with at least 2-3 years of experience supporting a senior executive
Must be a professional, polished, strong self-starter with a “can-do” attitude in addition to a flexible approach
Ability to handle confidential and sensitive information with integrity and discretion
Excellent relationship management skills and the ability to work with various stakeholders (both internally and externally) at all organizational levels.
Must have strong communication skills both oral and written
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google, and Outlook
Strong ability to administer multiple projects simultaneously and prioritize workload
Excellent data analysis and presentation skills
Strong work ethic and impeccable attention to detail
Prior work experience in a school setting
Ability to work independently and as part of a broader team
We offer competitive salaries and a comprehensive benefits package. To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE.
REPORTS TO: Deputy Superintendent of Schools
SUPERVISES: No Direct Reports
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
SPECIAL CONSIDERATIONS
Travel with the Deputy Superintendent to and from HCZ zone locations as needed
Support with planning and day of tasks for HCZ events
Must be accessible for emergencies that require administrative support after work hours and on the weekends
Provide support to the Superintendent in the absence of the executive assistant.
Our exceptional benefits include:
Highly competitive base salaries
Student Loan Forgiveness
Paid time off
Employee referral bonus
Career advancement
No-cost health insurance
Life Insurance
Short-term and long-term disability
Additional voluntary benefits
Wellness discounts
Commuter benefits
Financial wellness perks
Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more).
The salary range for this position is $70,000-$75,000 per year. To be considered, interested applicants can also submit a cover letter and resume to [email protected]. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.
Empowering our scholars and families with the opportunities and resources to succeed. Explore jobs at hcz.social/careers
Industry
Non-profit Organizations
Company size
1,001-5,000 employees
Founded
1970
Headquarters
New York, NY
LinkedIn followers
37,222
Harlem Children’s Zone (HCZ) breaks the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds opportunities for children and families to thrive in school, work, and life. From early childhood, education, and career programs to community outreach and wellness initiatives, HCZ opens pathways to mobility and prosperity.
Offices: 35 East 125th Street, New York, NY 10035, US · 245 West 129th Street, New York, NY 10037, US
EducationNot-For-Profitand Social ServicesSocial Impact
Based on 4194 listings with disclosed salaries, most social services jobs in New York pay between $58k–$107k per year. Individual offers vary with seniority, company size, and specialization.
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