St. Petersburg, Florida, United States · Hybrid
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Skills: Purchasing, Supply Chain Management, Inventory Management, ERP Systems, Vendor Coordination
Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Tampa, Florida, United States · On-site
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Responsible for executing daily purchasing transactions and managing purchase orders for service parts across multiple branches. The role focuses on ensuring parts are received on time and managing vendor relationships to minimize technician downtime.
Requires 2-5 years of experience in purchasing or supply chain, preferably within the office technology industry. Proficiency in ERP systems and intermediate to advanced Excel skills are expected.
The Parts Buyer is responsible for executing daily purchasing transactions and managing purchase orders for service parts across assigned branches or regions. This role ensures parts are ordered accurately, received on time, and resolved quickly to support uninterrupted field service operations. The Parts Buyer works within established procurement strategies, supplier agreements, and inventory policies set by the National Parts Manager and Procurement leadership. The Parts Buyer reports to the Parts Purchasing Supervisor or Parts Purchasing Manager. |
ESSENTIAL DUTIES AND RESPONSIBILITIES |
Purchasing Execution • Create and manage purchase orders for service parts across assigned branches or warehouses. • Ensure all purchases comply with:
Order Management & Expediting • Monitor open purchase orders and track order status daily. • Proactively manage:
Vendor & OEM Coordination • Serve as day-to-day operational contact for OEMs and authorized suppliers regarding:
Inventory Support & Replenishment• Execute replenishment orders based on: · Min/max levels · Reorder points · Usage trends • Support: · Branch stocking programs · Regional warehouse replenishment · Technician trunk stock restocking • Identify unusual usage spikes or recurring stockouts and report findings to Inventory Management. Systems Accuracy & Controls• Maintain accurate purchasing data within ERP systems. • Ensure proper receiving confirmation and timely PO closure. • Assist with research related to receiving discrepancies or invoice mismatches. • Follow purchasing approval thresholds and company policies. • Support cycle counts and audit requests as needed. Returns, RMAs & Credits• Process vendor returns and RMAs according to company policy. • Track open returns and ensure credits are received and applied correctly. • Coordinate with Accounting to resolve vendor credit discrepancies. MULTI-BRANCH COMPLEXITY HANDLED BY THIS ROLE• Supporting multiple branch demand profiles • Managing inter-branch transfer requests vs. external purchasing • Handling OEM allocation constraints • Managing freight costs through consolidation when appropriate • Balancing service-level urgency with inventory control |
HOW THIS ROLE WORKS WITH OTHERS |
Parts Purchasing Supervisor / Parts Purchasing Manager / National Parts Manager • Receives direction on purchasing priorities and escalation issues. • Escalates systemic supplier or operational issues. • Executes replenishment based on stocking strategies and planning inputs. • Communicates usage anomalies and stock concerns. Service Operations & Branch Leadership • Provides visibility into order status and part availability. • Supports technician uptime by expediting critical parts. Accounting • Assists with invoice reconciliation and vendor credit resolution. Why This Role Is Critical in Multi-Branch Dealers In a distributed service model, poor purchasing execution leads to:
|
MANAGEMENT AND SUPERVISORY RESPONSIBILITY |
• The Parts Buyer reports to the Parts Purchasing Supervisor or Parts Purchasing Manager. • Job is not responsible for managing other employees |
JOB QUALIFICATIONS / SKILLS REQUIREMENTS |
Required • 2–5 years of purchasing, supply chain, or inventory experience preferred. • Experience in the office technology industry strongly preferred. • Familiarity with OEMs such as Canon, Konica Minolta, Ricoh, Sharp, or Kyocera preferred. • Experience using ERP or purchasing systems. • Strong attention to detail and organizational skills. • Ability to manage multiple priorities in a fast-paced service environment. |
EDUCATION AND EXPERIENCE REQUIREMENTS |
Preferred
Skills & Competencies
A successful Parts Buyer: · Protects field service uptime through disciplined purchasing execution · Maintains accurate and compliant purchasing records · Communicates proactively about order issues and delays · Manages back orders and vendor issues with urgency · Supports inventory turn while maintaining strong service levels |
WORKING CONDITIONS |
• In person and hybrid as needed • Regular business hours. Some additional hours may be required. • Travel requirements: Domestic: Up to 10% • Climate controlled office environment during normal business hours. |
Do Business Better
At DEX, we are united in the pursuit of one goal: to make each customer’s document imaging equipment and workflow processes the most reliable (and effortless) part of their business, guaranteed. Of course, a lot goes into making that one goal a reality. We begin with respect for people. We value our customers. Without them, we could not sustain a successful business. We also value our employees and their expertise. We call them DEXPERTs. And, we value innovation. It is the thing that keeps us and our customers competitive. Our promise to you is that we will always remain on the cutting-edge of document imaging innovation, providing world-class equipment, integrated document management solutions, knowledgeable (and accessible) technical expertise, flexible financing, and competitive pricing . . . all within reach, offered by one company, DEX Imaging.
Offices: 5109 Lemon St, Tampa, FL 33609, US
There are currently 658 open manufacturing positions in Tampa, FL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Jabil, Chromalloy Corporation, Coca-Cola Beverages Florida, Bausch + Lomb Retina, Mosaic Fertilizantes Ltda, among others. Browse the listings above to see every active employer.
Yes — 76 of the 658 open manufacturing positions offer remote or hybrid work (22 remote, 54 hybrid).
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