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Full-time
high school
Posted 11d ago
~40 hrs/week
Responsibilities
The Executive Assistant II provides high-level administrative support to executive leadership, including calendar management, travel arrangements, and the preparation of statistical reports. They are responsible for managing complex meetings, maintaining accurate filing systems, and handling correspondence with a high degree of professionalism and confidentiality.
Requirements
Candidates must have a high school diploma or equivalent and at least 8 years of administrative support experience, with 5+ years specifically at the executive level. Proficiency in Microsoft Office applications and experience in healthcare or physician support are highly preferred.
Full job description
Purpose:
UPMC Hillman Cancer Center is internationally recognized for its leadership in the prevention, detection, diagnosis, and treatment of cancer and is the region's only comprehensive cancer center designated by the National Cancer Institute.
As the preeminent institution in western Pennsylvania for the delivery of cancer care, the performance of basic, translational, and clinical research, and the education of the next generation of cancer researchers and physicians, UPMC Hillman Cancer Center is exceptionally well-positioned to contribute to the global effort to reduce the burden of cancer.
UPMC Hillman Cancer Center is hiring a full-time Executive Assistant II to join our team in Shadyside/Pittsburgh, PA. This individual will serve as the Executive Assistant to the Vice President and Chief Financial Officer of Hillman Cancer Center. They will also provide support for our Physician Leadership, Director of Advanced Practice Providers, and our Director of Finance. This position will work an in person Monday through Friday daylight schedule.
The Executive Assistant II will provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Responsibilities:
Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
Records and distributes minutes and other relevant information to appropriate participants in a timely manner
Arranges travel schedule and reservations for executive management as needed
Answers phones and directs all incoming calls to appropriate party promptly and efficiently
Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
High school diploma or equivalent
8 years' experience in an increasingly responsible administrative support role
5+ years' experience with support at the executive level
Healthcare and physician support highly preferred
Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
Excellent calendar management skills, including the coordination of complex executive meetings
Experience assisting management with the creation of PowerPoint presentations
Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
UPMC is a world-renowned, nonprofit health care provider and insurer committed to delivering exceptional, people-centered care and community services. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC is shaping the future of health through clinical and technological innovation, research, and education. Dedicated to advancing the well-being of our diverse communities, we provide nearly $2 billion annually in community benefits, more than any other health system in Pennsylvania. Our 100,000 employees — including more than 5,000 physicians — care for patients across more than 40 hospitals and 800 outpatient sites in Pennsylvania, New York, and Maryland, as well as overseas. UPMC Insurance Services covers more than 4 million members, providing the highest-quality care at the most affordable price. To learn more, visit UPMC.com.
Offices: US Steel Tower, 600 Grant Street, Pittsburgh, PA 15219, US
Patient CareHealth Insuranceand International and Commercial ServicesInformation TechnologyDocument ManagementHealth CareHospitalConsultingLegal TechBiotechnology
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