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Full-time
high school, associate degree
Posted 1d ago
~40 hrs/week
Responsibilities
The Administrative Coordinator manages complex administrative workflows and provides technical support for the Respiratory and Nursing Administration teams. Responsibilities include auditing, analytical reporting, billing reconciliation, and coordinating hospital-wide initiatives.
Requirements
Candidates must have a high school diploma or associate degree and at least 5 years of increasingly responsible administrative experience. Proficiency in Microsoft Office Suite and strong analytical skills are required for this role.
Full job description
UPMC Shadyside is currently seeking an individual to provide full-time administrative support as an Administrative Coordinator for our Respiratory and Nursing Administration team.
About the Position:
Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to the Shadyside Respiratory and Nursing Administration teams. This is a fast-paced, high-impact role. Your work will directly impact the efficiency of hospital operations, including but not limited to managing essential reports, supporting hospital-wide initiatives, coordinating supply orders, auditing & analytical reporting, managing phone lines, billing reconciliation and organizing key meetings.
Responsibilities:
Plans conferences for department and department head
Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
Performs all responsibilities of an Administrative Assistant Sr
Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
Assists in recruiting, hiring, training, and evaluating the performance of employees
Analyzes complex information requests and determines complex trends
Develops reports for executive or department
Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
High school diploma or equivalent, or an associates degree.
5 years experience in an increasingly responsible administrative support role required.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
Ability to use applicable MS Suite products.
Advanced knowledge of business processes and procedures.
Working knowledge of accounting and financial principles and functions.
Ability to analyze data.
Ability to use discretion and independent judgment
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
UPMC is a world-renowned, nonprofit health care provider and insurer committed to delivering exceptional, people-centered care and community services. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC is shaping the future of health through clinical and technological innovation, research, and education. Dedicated to advancing the well-being of our diverse communities, we provide nearly $2 billion annually in community benefits, more than any other health system in Pennsylvania. Our 100,000 employees — including more than 5,000 physicians — care for patients across more than 40 hospitals and 800 outpatient sites in Pennsylvania, New York, and Maryland, as well as overseas. UPMC Insurance Services covers more than 4 million members, providing the highest-quality care at the most affordable price. To learn more, visit UPMC.com.
Offices: US Steel Tower, 600 Grant Street, Pittsburgh, PA 15219, US
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