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Provide complex analytical and administrative support to the Executive Officer and Presiding Judge. Responsibilities include coordinating judicial schedules, managing confidential materials, and conducting operational research for court improvement.
Requires a combination of education and experience, ranging from a bachelor's degree with one year of experience to four years of administrative experience without a degree. Candidates must demonstrate proficiency in Microsoft Office and the ability to handle sensitive legal environments.
The Superior Court of California, County of Alameda is accepting applications for the position of Executive Assistant. Under general supervision, to provide a variety of complex, confidential, and highly responsible analytical and support services for the Executive Officer and Presiding Judge or their designees; and to perform other related duties as assigned.
The Executive Assistant must be willing to travel and work throughout the Court locations within Superior Court of California, County of Alameda, and to the work sites of Court partners or Court functions, in support of Court programs and events; as well as occasionally work outside of normal business hours.
DISTINGUISHING FEATURES:
This position reports directly to the Presiding Judge, Executive Officer or their designees. It is distinguished from other administrative, secretarial, and analyst classes because of the special, highly confidential assistant relationship to the top executives of the Court and by the combination of the complex and independent analytical, administrative and secretarial support responsibilities.
EXPERIENCE:
(May meet one of the following 3 Options)
OPTION I
The equivalent to four years of full-time clerical, administrative, analytical, supervisory or legal support experience that included heavy interaction with the public, preferably in a Court or law-related environment.
Or OPTION II
Possession of an associate's degree from an accredited college or university in a related field.
AND
The equivalent to three years of full-time clerical, administrative, analytical, supervisory or legal support experience that included heavy interaction with the public.
Or OPTION III
Possession of a bachelor's degree from an accredited college or university in a related field.
AND
The equivalent to one year of full-time clerical, administrative, analytical, supervisory or legal support experience that included heavy interaction with the public.
Desired Qualifications
Proficiency with Microsoft Office software programs, including Word, Excel, Visio, PowerPoint and Outlook.
Knowledge of research methodology; report writing; administrative and statistical analysis; office and administrative practices and procedures, including records and database management; strong interpersonal and communication skills; organization and function of the California trial court system. Incumbents work under direction to perform most duties within pre-established policies, procedures, standards and legislation. However, incumbents must often work independently and occasionally make decisions in the absence of easily applied rules. The work requires the analysis and evaluation of problems with available alternative solutions and may involve development of new techniques and procedures.
Ability to prepare and deliver effective oral and written presentations; write in a detailed, clear, and professional style; administer projects and operations consistent with policies and goals; work effectively under the pressure of deadlines, conflicting demands and emergencies; prioritize assignments and meet deadlines; establish and maintain working relationships with all levels of Court staff, members of the public, and judicial officers; understand, interpret and apply laws, rules and regulations; prepare and evaluate narrative and statistical data and reports; identify needs, analyze problems, and implement solutions; maintain sensitive and confidential information; facilitate meetings; and provide a full range of administrative support.
This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.
The position is:
Unrep'd ManagerThe hiring process will include the following components:
The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.
The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.
If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.
The Superior Court of California, County of Alameda is the judiciary branch for Alameda County that serves over 1.6 million residents of the County. The Court consists of 9 locations, with courthouses and justice centers in Oakland, Alameda, Berkeley, Dublin, Fremont, Hayward and San Leandro. We employ over 600 staff members in more than 90 different classifications to perform a wide range of functions including courtroom operations and office support, finance and accounting, computer programming and system support, legal research, family mediation services and administrative management. For a listing of all of the Court’s open positions please visit the Court’s recruitment website here: https://alamedacourts.wd5.myworkdayjobs.com/alamedacourts For a listing of all of the Court’s job descriptions click here: https://www.alameda.courts.ca.gov/general-information/employment/job-classifications Follow us on Twitter at: @AlamedaSuperior Follow us on Instagram @alamedasuperiorcourtcareers
Offices: 1225 Fallon St, Oakland, Ca 94612, US · 2233 Shoreline Drive, Alameda, CA 94501, US · 2120 Martin Luther King, Jr. Way, Berkeley, Ca 94702, US · 5150 Gleason Drive, Dublin, Ca 94568, US · 39439 Paseo Padre Parkway, Fremont, Ca 94538, US
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