Position Summary Join the YMCA of the East Bay and make a meaningful impact on families and children in our community! Under the supervision of the ERSEA Manager, the ERSEA Specialist manages Enrollment, Recruitment, Sel…
Position Summary Join the YMCA of the East Bay and make a meaningful impact on families and children in our community! Under the supervision of the ERSEA Manager, the ERSEA Specialist manages Enrollment, Recruitment, Sel…
Position Overview The Disability & Inclusion Specialist provides classroom and home-based support for children with special needs, coaches teaching staff, develops individualized plans, and works with families and servic…
Skills: Special Education, Early Intervention, Behavior Support, Case Management, IEP/IFSP Development
Contra Costa County, California, United States · On-site
Position Overview The Disability & Inclusion Specialist provides classroom and home-based support for children with special needs, coaches teaching staff, develops individualized plans, and works with families and servic…
The YMCA of the East Bay is seeking an Executive Assistant to join a high-performing leadership team to serve the greater East Bay. This role supports the CEO and will be a key member of the leadership team. POSITION SUM…
Contra Costa County, California, United States · On-site
$31/hr–$39/hr
Mid level
POSITION SUMMARY: These general functions will be carried out in keeping with the Goals, Mission and Policies of the YMCA of the East Bay. Teachers are responsible for providing high-quality care and education that meets…
We are seeking energetic team members for our Y-Kids Program. Y-Kids is a structured before and after school program that offers a great start and finish to every school day. Staff facilitate education and recreation opp…
Skills: Curriculum Implementation, Child Care, Classroom Management, STEM Education, First Aid
Position Summary Under the direction of the Success Manager, the Specialist contributes to the development and implementation of the on-the-job training and teacher preparation program Including providing support service…
Skills: Mentoring, Program Implementation, Academic Guidance, Case Management, Bilingual English/Spanish
POSITION SUMMARY: The Oakland YMCA is seeking a Membership Director to oversee the membership department: developing leaders, organizing and leading membership acquisition, member retention and member service. These gene…
Lead (Engineer) Maintenance Staff - starting at $30.00
Oakland, California, United States · On-site
Senior
ESSENTIAL FUNCTIONS: Identify, troubleshoot, and implement repairs and improvements on equipment and facility. May assist in training and supervision of maintenance staff. Provide routine electrical, plumbing, painting a…
Skills: HVAC Repair, Electrical Maintenance, Plumbing, Carpentry, EMS Systems
Pleasant Hill, California, United States · On-site
Senior
We are seeking staff to maintain our dynamic fitness branch and Childcare facilities! Our fitness centers are community hubs where people of all ages and abilities can find group classes, swimming, fitness coaching, new …
Skills: HVAC Repair, Plumbing, Electrical Maintenance, Carpentry, Pool Maintenance
We are seeking staff for our dynamic fitness branch membership team! Our fitness centers are community hubs where people of all ages and abilities can find group classes, swimming, fitness coaching, new equipment, and mo…
Skills: Customer Service, Sales, Relationship Building, Problem Solving, Microsoft Outlook
Family Advocate (Early Childhood Impact Program)- Richmond
Richmond, California, United States · On-site
$74k–$82k/yr
Entry level
At the YMCA of the East Bay, our Family Advocate plays a pivotal role in supporting families on their journey to success. You will lead goal-setting and coaching with parents and caregivers, acting as a trusted guide and…
Skills: Goal-setting, Coaching, Case Management, Community Outreach, Cultural Competency
Family Advocate (Early Childhood Impact Program)- Emeryville
Emeryville, California, United States · On-site
$74k–$82k/yr
Entry level
At the YMCA of the East Bay, our Family Advocate plays a pivotal role in supporting families on their journey to success. You will lead goal-setting and coaching with parents and caregivers, acting as a trusted guide and…
Skills: Goal-setting, Coaching, Case Management, Community Outreach, Cultural Competency
Family Advocate (Early Childhood Impact Program)- Oakland/Berkeley
Berkeley, California, United States · On-site
$74k–$82k/yr
Entry level
At the YMCA of the East Bay, our Family Advocate plays a pivotal role in supporting families on their journey to success. You will lead goal-setting and coaching with parents and caregivers, acting as a trusted guide and…
Skills: Goal-setting, Coaching, Case Management, Community Outreach, Cultural Competency
Contra Costa County, California, United States · On-site
$52k–$62k/yr
Mid level
We are seeking energetic team leaders for our Y-Kids Program. Y-Kids is a structured before and after school program that offers a great start and finish to every school day. Team Leaders support staff as they facilitate…
Skills: Program Management, Staff Supervision, Budgeting, Licensing Compliance, Curriculum Planning
Pleasant Hill, California, United States · On-site
$22/hr–$23/hr
Entry level
We are seeking energetic team members for our Y-Kids Program. Y-Kids is a structured before and after school program that offers a great start and finish to every school day. Staff facilitate education and recreation opp…
Skills: Curriculum Implementation, Child Supervision, STEM Education, Classroom Management, First Aid
Position Summary Our Preschool Teachers create warm, inclusive, and developmentally appropriate learning environments where all children can grow. Working in alignment with YMCA of the East Bay goals and required federal…
Skills: Curriculum Planning, Child Assessment, Classroom Management, Family Engagement, Pediatric First Aid
Contra Costa County, California, United States · On-site
$65k–$82k/yr
Mid level
Position Summary Our Infant/Toddler Teachers create warm, inclusive, and developmentally appropriate learning environments where all children can grow. Working in alignment with YMCA of the East Bay goals and required fe…
Position Summary Our Preschool Teachers create warm, inclusive, and developmentally appropriate learning environments where all children can grow. Working in alignment with YMCA of the East Bay goals and required federal…
Skills: Curriculum Planning, Child Assessment, Classroom Management, Family Engagement, Early Childhood Education
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$69k–$72k/yr
Full-time
bachelor degree
Medical Insurance, Dental Insurance, Vision Insurance, Basic Life and AD&D Insurance, Voluntary Life and AD&D Insurance, Flexible Spending Accounts (FSA)
Posted 1d ago
~40 hrs/week
Responsibilities
The specialist manages Enrollment, Recruitment, Selection, Eligibility, and Attendance (ERSEA) for Early Childhood Initiatives to ensure compliance with federal and state standards. Key duties include auditing applications, tracking attendance, and conducting community outreach to recruit families.
Requirements
Requires 2+ years of administrative or customer service management experience and knowledge of Head Start and CDE Title V regulations. A bachelor's degree in a related field and bilingual skills in Spanish/English are preferred.
Full job description
Position Summary Join the YMCA of the East Bay and make a meaningful impact on families and children in our community! Under the supervision of the ERSEA Manager, the ERSEA Specialist manages Enrollment, Recruitment, Selection, Eligibility, and Attendance (ERSEA) for Early Childhood Initiatives (ECI). You’ll ensure compliance with Head Start/Early Head Start Performance Standards, California Department of Education funding requirements, and all applicable childcare regulations, helping us deliver high-quality, equitable programs for the families we serve. This position covers our Area 2 which includes Oakland, Emeryville, and Berkeley.
Why You’ll Love Working Here
Medical, Dental, and Vision Insurance – Full-time employees are eligible for heavily subsidized coverage with several plan options.
Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage.
Flexible Spending Accounts (FSA) for health and dependent care expenses.
Long-Term Disability Insurance for added financial protection.
Employee Assistance and Wellness Programs to support mental health and work-life balance.
Commuter Benefits available for eligible employees.
12 Designated Holidays.
Paid Time Off for vacation and sick leave.
Professional Development Opportunities and ongoing training to support your career growth.
YMCA Membership Benefits and discounts on programs for you and your family.
Qualifications
Knowledge of State and Federal programs - CDE Title V regulations, Head Start performance standards, and eligibility determination.
2+ years administrative or customer service management experience, ideally in programs serving low-income, diverse populations.
Bilingual (Spanish/English) desired.
BA/BS in Administration, Early Childhood Education, Child Development, Social Services, or related field preferred.
Advanced computer skills (databases, spreadsheets, word processing).
Strong problem-solving, communication, and training abilities.
Valid California driver’s license, proof of auto insurance, criminal background clearance, and TB/immunization compliance.
Key Responsibilities
Develop and strengthen ERSEA systems, policies, and procedures.
Monitor and ensure compliance with local, state, and federal regulations.
Review, audit, and process applications for accuracy and eligibility.
Maintain attendance tracking systems, generate reports, and recommend solutions to improve performance.
Provide guidance, training, and support to staff, partners, and community members.
Represent the YMCA at community outreach events to recruit and engage families.
Assist in internal and external audits, self-assessments, and special projects.
Ensure confidentiality and security of ERSEA data.
Work Environment & Physical Demands
Primarily office-based with regular use of computer and phone.
Occasional lifting/moving of up to 10 pounds.
Reasonable accommodations provided for individuals with disabilities.
Specific Essential Function from the Job Description for this role
Provide input, recommendations and solutions to develop and strengthen the agency’s ERSEA systems, policies and procedures. Evaluate, update and monitor related systems and selection criteria, per national, state and regional statutory criteria.
Maintain current knowledge and interpret applicable rules, regulations, policies, procedures, contracts, state and federal laws, codes and regulations.
In coordination with the ERSEA Manager, oversee processing applications for accuracy and timeliness and confirm eligibility for new and participating families.
Review and audit all ERSEA paperwork for accuracy and completeness, including Early/Head Start and CDE applications and enrollment files done by staff. Provide guidance, direction and input into performance management.
Maintain and monitor the attendance tracking system for both direct operated and partner sites and report findings. Propose strategies to correct identified problems.
Prepare and distribute timely reports and tracking regarding ERSEA updates. Monitor to ensure compliance related to funded enrollment, slot tracking, and attendance.
In coordination with the Database Analyst, maintain systems, database, files, etc., ensuring security of all ERSEA data. Ensure the ERSEA unit maintains records and data in a confidential manner.
Organize and attend outreach events to recruit and engage families and children within the community. Develop community partnerships by attending YMCA events, encouraging engagement of staff and community members and providing high-level service to members and participants.
Assist in the annual Self-Assessment, as well as internal and external ERSEA audits.
Provide administrative support for all ERSEA related activities.
Conduct on-going quality assessment of service provision and progress towards meeting programmatic goals and report monitoring results.
Design and deliver training to staff, community partners and parents on database documentation, eligibility and topics related to ERSEA regulations, policies and procedures. Develop and provide training to staff of community early education partners to comply with HS/EHS and CDE ERSEA requirements.
Assist in mediating any issues between families around enrollment, CDE and attendance.
Answer all questions from PA, FAs and CDs around eligibility, enrollment, CDE and databases.
Special projects and other duties as assigned.
Join us and help build strong foundations for children and families in our community!
Related keywords
ERSEAHead StartEarly Head StartCDE Title VEarly Childhood EducationComplianceEligibilityAuditCommunity OutreachDatabase ManagementSocial ServicesChild DevelopmentCalifornia Department of Education
Import Warehouse Inc. was established in 1982 as "Ravi Enterprises," in 5000 sq. ft. of space. Over the past decade it has transformed into one of the nation's largest suppliers to independently-owned/operated convenience stores, with over 200,000 sq. ft. of warehouse space in multiple locations, shipping to retailers, wholesalers, and distributors all over America.
Offices: 11029 Harry Hines Blvd., Building A, Dallas, TX 75229, US
DistributionWholesaleCash & CarryNew Product LinesConvenience Store Merchandiseand Dollar Store MerchandiseConsumer GoodsE-CommerceOffice SuppliesRetail
Import Warehouse Inc. was established in 1982 as "Ravi Enterprises," in 5000 sq. ft. of space. Over the past decade it has transformed into one of the nation's largest suppliers to independently-owned/operated convenience stores, with over 200,000 sq. ft. of warehouse space in multiple locations, shipping to retailers, wholesalers, and distributors all over America.
Offices: 11029 Harry Hines Blvd., Building A, Dallas, TX 75229, US
DistributionWholesaleCash & CarryNew Product LinesConvenience Store Merchandiseand Dollar Store MerchandiseConsumer GoodsE-CommerceOffice SuppliesRetail