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Provides high-level administrative support to the CFO, including scheduling, contract review, and preparation of Board meeting materials. Additionally, provides operational support for the Accounting department and the Executive Assistant to the CEO.
Requirements
Requires a Bachelor's degree in Business Administration or a related field and over 10 years of Executive Assistant experience. Must possess strong software skills in Microsoft Office and the ability to work under pressure in a fast-paced environment.
Full job description
The Executive Assistant will provide support to the CFO in the areas of scheduling, contract review, procurement review for both Accounts Payable and Payroll, preparation of presentation materials for executive and Board meetings, management of documents for signing Additionally this position will provide occasional floater coverage in the Accounting Department for Accounts Payable and Cash Receipts and additionally support the Executive Assistant to the CEO as needed plus any other duties assigned
Benefits:
Free Medical, Dental & Vision
13 Paid Holidays + PTO
403 (B) retirement match
Life Insurance, EAP
Tuition Reimbursement
Flexible Spending Account
Continued workforce development & training
Succession plans & growth within
Qualifications:
Education:
BA/BS degree Business Administration, Management or related field.
Experience:
Executive Assistant experience 10+ years.
Ability to adapt in a fast past environment and be able to work responsively under pressure.
Have a great attitude and be team player.
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.
Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.
Initiative, resourcefulness, and attention to detail.
Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance.
Ability to prioritize multiple requests based on own judgment of importance/need to the department.
Recent experience working with C level executives.
Professional verbal and written communication skills and the ability to type 50 wpm.
Extensive software skills in Microsoft Office and telephone protocol.
Responsibilities:
Scheduling of appointments and reminders for CFO punctual attendance at meetings.
Contract review for numerous contracts from IT, Facilities, HR, Finance, Operations, various vendors and other departments.
Maintain schedule of all vendor contracts with expiration dates and facilitate rebidding contracts every 3 years as they become due.
First approval review of all Accounts Payable requisitions in Great Plains.
First approval review of all personnel requisitions in ADP.
Facilitation of regular contract signing.
Minutes of meetings with all Finance/Billing/Referrals department heads and follow up on action items.
Preparation of charts and diagrams in Inspiration.
Preparation of presentation meeting materials including narrative, graphs and pictures in PowerPoint.
Review of Finance Committee package prior to release.
Organization and distribution of Finance Committee, Audit Committee and Board materials from Finance.
Provides occasional floater coverage for Accounting for invoice and cash receipt data entry as well as data entry support during projects such as UDS, OSHPD reporting.
Organizes and maintains file system and files correspondence and other records.
Scan contracts and distribute to pertaining departments.
Answers and screens telephone calls and arranges conference calls.
Coordinates schedules and makes appointments.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies and arranges for office equipment maintenance.
Maintaining mailing list.
Prepare executive office expense reports.
Process requisitions for purchase order and place orders for the executive office as needed.
Perform other duties as assigned.
St. John’s Community Health is an Equal Employment Opportunity Employer
We are a network of community clinics in South Los Angeles County and the Inland Empire.
Industry
Hospitals and Health Care
Company size
501-1,000 employees
Founded
1964
Headquarters
Los Angeles, CA
LinkedIn followers
4,883
Total funding
$500K
St. John's Community Health (SJCH) is an independent, 501(c)(3) network of community health centers that provides medical, dental, and behavioral health care to low-income communities in South Los Angeles County and the Inland Empire.
Our mission is to improve community health and reduce health disparities by delivering high-quality comprehensive services and impacting health and social policy. To maximize access to care, we serve patients of all ages through a network of 28 Federally Qualified Health Centers located in standalone clinics, mobile units, school-based health and wellness centers, clinics in public/affordable housing developments and a clinic co-located with a Homeless Services Drop-In Center.
SJCH’s services include: comprehensive primary medical, dental, and behavioral health services; specialty services; and intensive support services tailored to the needs of specific populations, including people living with HIV/AIDS, people exiting incarceration, people experiencing homelessness, transgender individuals, survivors of domestic violence, and more.
Learn more at https://sjch.org/.
Offices: 808 W. 58th Street, Los Angeles, CA 90037, US · 5701/5717 South Hoover Street, Los Angeles, CA, CA 90037, US · 1910 S. Magnolia Avenue Suite 101, Los Angeles, CA 90007, CA 90007, US · 2115 N. Wilmington Avenue, Compton, CA 90222, US · 3628 E. Imperial Highway, Suite 301, Lynwood, CA 90262, US
Primary Care ServicesBehavioral HealthTransgendr HealthWomen's HealthOB ServicesPadiatric ServicesHIV PreventionMedical Legal ServicesHomeless Health Servicesand Dental Services
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