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Manage daily administrative operations for the London office, including client reception, logistics, and expatriate relocation support. Provide comprehensive PA support to two Partners, handling complex scheduling, travel, and expenses.
Candidates must be fluent in both French and English with up to 4 years of experience in office management or as a PA, preferably in professional services. Strong organizational skills, proficiency in MS Office, and a proactive, service-oriented mindset are required.
Arendt is your legal, tax and business services firm in Luxembourg.
At Arendt we combine the entire value chain of services dedicated to asset managers, banks, insurers, public institutions, commercial companies and private clients operating in Luxembourg.
Arendt offers specialist advice, that encompasses all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg. The driving force behind our work is what our clients need and our commitment to supporting their success.
Given the ongoing development of our firm, we are currently recruiting:
Administrative Assistant & Office Manager
Managing daily administrative and secretarial tasks for the London office, including answering calls, welcoming clients, handling mail, and organising internal and external meetings;
Full PA support to 2 Partners, including complex diary and international travel coordination, timesheet management, expenses and ad hoc tasks
Managing office logistics such as supplies, equipment, facilities, and liaising with local suppliers and service providers;
Coordinating all housing and relocation matters for expatriates (apartment management, residence planning, house hunting, onboarding/support);
Assisting with the organisation of client events, presentations, and internal office activities;
Ensuring smooth day‑to‑day office operations and acting as the primary point of contact with the Luxembourg office;
Performing any other administrative duties required to support the team and ensure efficient office management.
You are fluent in French and English;
You have up to 4 years of experience as personal assistant, office management, ideally in an international or professional services environment;
You have excellent organisational skills, the ability to multitask, and strong attention to detail;
You are highly proficient in MS Office and comfortable managing multiple administrative systems;
You have a service‑oriented mindset with excellent communication skills and a proactive, hands‑on approach to problem solving;
You can work autonomously while remaining a reliable and collaborative team player;
High level of discretion and professionalism and the ability to be resourceful and proactive
Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.
We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.
Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.
If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.
Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).
The leading legal, tax and business services firm in Luxembourg.
Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of 450 legal professionals represents clients in all areas of Luxembourg business law, with representative offices in Hong Kong, London, New York, Paris and Frankfurt. Our service to clients is differentiated by the end to end specialist advice we offer, covering all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg. Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity and real estate to corporate and tax matters.
Offices: 41A, avenue J.F. Kennedy, Luxembourg, Luxembourg 2082, LU
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