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New York, New York, United States · On-site
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New York, New York, United States · Hybrid
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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New York, New York, United States · On-site
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The Operations Coordinator provides high-level logistical and administrative support to the Central Office and school leadership. Key duties include managing office communications, ensuring program compliance, handling expense processing, and coordinating events and visitors.
Candidates must have an Associate Degree or equivalent experience and at least 3 years of professional administrative experience. Proficiency in Google environment, Excel, and database programs is required, along with strong interpersonal and communication skills.
Job DetailsJob Location: New York, NY 10029Position Type: Full TimeSalary Range: $70,000.00 - $80,000.00 Salary/yearJOB DESCRIPTION
Hours: 8:30 a.m. - 4:30 p.m.
Term: 12-month Agreement
Salary: $70,000 - $80,000
The Operations Coordinator provides essential support to the Central Office and school leadership at Cooke School and Institute. Reporting to the Chief Operating Officer the Operations Coordinator performs logistical work of a high level with minimal supervision contributing to an organized and efficient school office environment. This person plays an integral role in sustaining the daily operations of the school and the business office.
Key logistics manager - coordinates and organizes office activities and manages the flow of communications and information across departments; provide general administrative assistance for a wide range of operations
Responsible for compliance related tasks such as data verification, reporting, certification and documentation related to school and government programs
Assist with expense management which may include: the processing and following up on invoices, purchase orders, and ordering special items for the Central Office departments
Manage meeting logistics and hosting visitors - aids in the scheduling, set up and general preparation for outside visitors and interdepartmental meetings
Key staff for events - provide support to various departments hosting onsite events (e.g., Board meetings, outside visitors, etc.)
Independently manage small administrative projects, such as compiling departmental guides into a single operations manual
Assists in managing communications with outside groups and vendors on behalf of the Operations team
Serves as contact person for general Central Office related inquiries
Maintain and organize all relevant information, files, and documents; answer the phone, provide coverage for the front desk, and perform daily administrative tasks and other duties needed to support the Central Office and school leadership
Performing other duties as assigned to support the general operations of the school
Arrive at school in a timely fashion
Manages sensitive information with discretion
Maintain a professional demeanor and appearance
Maintains diplomatic and helpful manner when dealing with the public, staff and parents
Utilize supervisor for guidance, discussions, collaboration, and self-growth
Develop professional growth goals with supervisor and create and implement a plan to reach the agreed-upon goals
Experience and qualifications
Associate Degree or equivalent experience
Minimum 3 years professional experience
Performs administrative work of a high level with minimal direction and supervision.
Strong written and verbal communication skills
Outstanding interpersonal skills, integrity, and strong work ethic.
Ability to work creatively and with a sense of urgency and to make quick decisions, take initiative, and prioritize tasks.
Attention to detail and resourcefulness
Technologically savvy and strong proficiency in Google environment, Excel, and database programs, as well as interest and ability to learn new technology platforms and systems.
Able to maintain the physical capacity required to navigate the school environment and to ensure the safety of the students; the ability to…
walk, run, sit, and stand
move rapidly forward, backward, and laterally
bend and stoop
push, pull and lift
lift and carry equipment of up to 30 lbs
All Cooke staff are responsible for developing a professional growth plan with their supervisor. Staff training is an integral part of the Cooke school and as such is a requirement of the job. All staff must at a minimum: attend all scheduled Staff Development activities throughout the year and participate in staff orientation scheduled for the last week in August.
All Cooke staff are responsible for developing a professional growth plan with their supervisor. Staff training is an integral part of the Cooke School and as such is a requirement of the job. All staff must at a minimum: attend all scheduled Staff Development activities throughout the year and participate in staff orientation scheduled for the last week in August.
Equal Employment Opportunity (EEO) Policy Statement
The Cooke School and Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Cooke complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Cooke School and Institute expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Cooke’s employees to perform their expected job duties is not tolerated.
Qualifications
independence through education
Cooke School and Institute is NYC's premier independent school educating neurodivergent students and those with mild to moderate cognitive or developmental disabilities ages 5-22 at campuses in East Harlem and SoHo. Cooke School and Institute envisions a world in which all people with special needs are included as valued members of their communities, leading independent and purposeful lives. To realize this vision, our school educates students with diverse developmental disabilities and backgrounds, from early childhood through young adulthood. Through innovative programming and intensive, experiential instruction, designed to foster student independence, we integrate academic, social and life skills to prepare our students to discover and fulfill their life goals. We also strive to advocate for the world we envision by cultivating community partners and sharing our knowledge. Tours for prospective families are being held now. We love to set up private and small group tours for education professionals. Please email [email protected] to make arrangements.
Offices: 1713 Madison Ave, New York, 10029, US · 60 MacDougal St, New York, US
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