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Full-time
high school
Posted 15d ago
~40 hrs/week
Responsibilities
Perform general office duties including filing, correspondence, and visitor management while coordinating between operations, payroll, and HR. Manage business travel, expense reports, and invoice processing to support corporate operations.
Requirements
Requires a high school diploma and at least 3 years of professional office experience. Candidates must possess a valid US driver's license and the ability to handle sensitive information independently.
Full job description
Overview
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 250 locations in 58 countries, across 6 continents.
But at the heart of our business is our people.
Role Purpose
The Administrator position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.
Main accountabilities include:
Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
Greet visitors and determine whether they should be given access to specific individuals.
Maintain the working area in a neat and orderly fashion.
Build professional relationships with customers and the team.
Schedule and confirm appointments and maintain event calendars.
Copy, file, and maintain paper and/or electronic documents and records.
Open, sort, and distribute incoming correspondence daily.
Prepare outgoing packages.
Assist with expense reports as needed.
Monitor station supply levels and order as necessary.
Prepare requisitions, orders, or other documents for purchase.
Code all invoices and process to corporate A/P in a timely manner.
Maintains billing records and other source documents, which accurately represent the operation of the company.
Enter and track candidate background orders and coordinate drug testing.
Assist with new hire paperwork.
Arrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish.
Manage tracking and reconciliation for flight cancellations.
Oversee expenses and find creative solutions to control travel expenses for the company.
Proactively seeks out additional work during downtime
Take on additional tasks and responsibilities as needed.
Complete special projects as required.
Exemplify the desired culture and philosophies of the organization.
Safety and security are the responsibility of each employee.
All other tasks as requested by department managers and/or the General Manager
Safety, Security, Wellbeing and Compliance:
ALL employees have a responsibility and duty whilst at work to:
Take reasonable care for the health, wellbeing, safety and security of themselves and of others who may be affected by their actions or omissions whilst at work.
Comply with the company drugs and alcohol policy and understand our commitment to a 'Zero Tolerance' attitude towards drugs, alcohol and psychoactive substances.
Co-operate with their manager / supervisor in order to allow them to perform or comply with any legal requirements imposed on the company.
Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, wellbeing, safety, security or welfare reasons.
Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health, wellbeing, safety and security.
Report any hazards, near misses, incidents, accidents or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in the HSE and Security manuals.
Carry out work in accordance with information and training provided and any specific health, wellbeing, safety and security rules or procedures.
Fully understand the Company Health & Safety and Security policies.
Attend training courses as may be arranged by the Company
Qualifications and Experience
High school diploma or equivalent
Minimum 3 years’ experience working in a professional office environment.
Highly organized with the ability to multi-task and continually prioritize responsibilities.
High degree of self-assuredness and maturity
Excellent communication skills and client-service orientation
Ability to work well with all levels of management, staff, and clients.
Discrete, tactful, and highly professional
Ability to work independently with minimal supervision.
Demonstrated experience in handling sensitive and confidential information.
Dependable, reliable, and responsible in fulfilling obligations.
Possess a valid US driver's license.
Ability to read, write and speak fluent English.
Must pass pre-employment background and drug test.
Ability to lift up to 35 lbs.
Diversity
Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.
Application Instructions
Is this role ticking all the boxes for you? If so, please click apply now!
People. Passion. Pride. These have driven our team since 1833.
Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 350 locations in 65 countries, across six continents.
But at the heart of our business is our people.
Whether serving our clients landside or airside, above or below the wing, our teams are agile, dedicated, and eager to help.
Safety and security are at the heart of everything we do. We have a duty of care to look after each other, our customers and their customers. And we care about the communities in which we operate.
We understand that what we do makes a difference at many levels. Our services help keep people moving with everyone playing their part, delivering with precision, round the clock, every minute of every day. In this we take immense pride, and it strengthens our determination to deliver.
Our core services include ground, air cargo and fuel services.
Offices: 21-22 Bloomsbury Square, London, England, GB · 2 World Busines Centre Heathrow, Newall Road, London Heathrow Airport, Hounslow TW6 2SF, GB · 3100 S176th st, ste 201, Seatac, WA 98188, US
Based on 821 listings with disclosed salaries, most logistics jobs in North Carolina pay between $53k–$133k per year. Individual offers vary with seniority, company size, and specialization.
How many Logistics jobs are open in North Carolina right now?
There are currently 10,140 open logistics positions in North Carolina listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Logistics roles in North Carolina?
Companies currently hiring include Domino's, Lowe's Companies, Inc., Advance Auto Parts, Dollar Tree Stores, O'Reilly Auto Parts, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Logistics jobs in North Carolina?
Yes — 371 of the 10140 open logistics positions offer remote or hybrid work (104 remote, 267 hybrid).
How do I apply for Logistics jobs in North Carolina?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.