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Hanley, Flight & Zimmerman, LLC
Chicago, Illinois, United States • On-site
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The Billing and Accounting Assistant will manage firm billing, navigate client e-billing portals, and process attorney mark-ups. Additionally, the role involves providing financial reports, handling light accounts payable duties, and maintaining client budgets and databases.
Candidates must hold a bachelor's degree with a GPA of 3.0 or higher and possess strong proficiency in Microsoft Office, particularly Excel. Previous experience in accounts receivable or e-billing is preferred, along with the ability to learn new software interfaces quickly.
Hanley, Flight & Zimmerman, a boutique IP law firm in downtown Chicago, is looking for a Billing and Accounting Assistant. This candidate will be someone with excellent organizational skills, possess a positive and professional demeanor, be able to take direction well, learn new software/online interfaces, and be open to new challenges. This individual should be IT/computer savvy and feel confident in their ability to learn and understand different accounting software and client protocols. Previous experience in e-billing is preferred as most of the firm's billing is done electronically.
Responsibilities
Manage firm billing of clients
Navigate client billing portals to ensure accurate and successful delivery of client e-billing
Manage the pre-bill process, incorporating attorney mark-ups into final billing
Provide reports to firm attorneys and at the direction of the Accounting Director
Light A/P duties
Assist in preparation of client accruals and maintain client budgets
Maintain the database of clients and matters
Hanley, Flight & Zimmerman, LLC is committed to diversity as a core value of the firm. We continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. A diverse and inclusive workforce enriches our work experience and enhances the value of our legal services. HFZ is an Equal Opportunity/ M/F/Vet/Disabled Employer.
Please apply to the Accounting Assistant job post on our website: https://hfzlaw.com/recruit/. Please provide a cover letter, resume, and your academic transcripts.
Qualifications
Requires a bachelor's degree with a GPA of 3.0 or higher
Previous A/R and/or e-billing experience is preferred but not required.
A/P experience is a plus.
Previous work history in a law firm setting is beneficial. but not required.
Although experience in working with the following software is not essential, confidence to learn, understand and navigate new software protocols is necessary: Juris, Serengeti, Corridor, Onit, Ascent - to name a few.
The Billing and Accounting Assistant position requires fluent knowledge and facility of Microsoft Office, especially Excel. This role requires effective correspondence with our client base –both by email and speaking with them on the phone. Regular interaction with the firm's attorneys and managing partners is to be expected and these relationships will need to be established and fostered for success in this role.
Compensation:
The salary range for this position is $45,000-$50,000 per year. Actual salary will vary and may be above or below this range based on experience.
Year-end discretionary bonus potential.
Comprehensive Benefits Program includes Health, Life and Disability Insurance and available Dental and Vision insurance.
401K plan.
This is an in-office, Chicago-based role.
Trusted By The Best
HFZ is a boutique IP law firm located in the heart of Chicago, specializing in United States and foreign patent prosecution and counseling. Our team of patent practitioners includes many individuals having years of industry experience as engineers and inventors prior to becoming patent attorneys. A combination of significant real world engineering experience and legal experience results in a highly focused and skilled team of practitioners who provide services to numerous Fortune 500 technology companies.
Offices: 10 S Wacker Dr, Suite 3500, Chicago, Illinois 60606, US
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