San Diego, California, United States · On-site
$18/hr–$24/hr
Position Overview The Administrative Assistant provides administrative support to operations primarily in the areas of billing and procurement by efficiently executing procedures and processes to meet business objectives…
Skills: Billing, Procurement, Data Entry, Customer Support, Microsoft Office
San Diego, California, United States · On-site
$20/hr–$25/hr
SD Sparkle Cleaning Co. – San Diego, CA Pay: $20–$25/hour (based on performance & reliability) Schedule: Part-time to Full-time | Primarily weekdays Location: San Diego County (travel between jobs required) A…
Skills: Residential Cleaning, Move-out Cleaning, Airbnb Turnovers, Attention To Detail, Time Management
San Diego, California, United States · On-site
Why work for The Sheraton San Diego Resort? If you are seeking an exciting opportunity in Hospitality offering an elevated guest experience – Sheraton San Diego Resort is a fit for you! Our culture is driven by our…
Skills: Preventive Maintenance, Painting, Surface Preparation, Chemical Handling, OSHA Compliance
San Diego, California, United States · On-site
Why work for The Sheraton San Diego Resort? If you are seeking an exciting opportunity in Hospitality offering an elevated guest experience – Sheraton San Diego Resort is a fit for you! Our culture is driven by our…
Skills: Cleaning, Organization, Communication, Time Management, Teamwork
San Diego, California, United States · On-site
Company Description Breathe deeply, dream wildly, and discover a soulful sanctuary where finding yourself comes naturally. Magic sits around every corner and within every conversation. It enchants through the charm of Lo…
Skills: Guest Service, Team Leadership, Upselling, Conflict Resolution, Night Audit
San Diego, California, United States · On-site
POSITION SUMMARY Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or…
Skills: Financial Recording, Account Reconciliation, Payroll Reporting, Billing and Invoicing, Cash Handling
San Diego, California, United States · On-site
Company Description Fairmont Hotels & Resorts Join a dynamic team and be part of a network of 90 spectacular properties, and 34 more in the pipeline, in 30 countries around the globe. Our properties are located from the …
Skills: Sewing, Tailoring, Garment Alterations, Fabric Knowledge, Pattern Cutting
San Diego, California, United States · On-site
$70k–$77k/yr
Offer Range: $70,304 - $77,316 How We’ll Take Care of You: Medical, Vision, and Dental Insurance Coverage (Employee and SDCC share in cost of coverage) Retirement: 403(b), 457, and Money Purchase Pension Plan Pai…
Skills: Staff Supervision, Facility Management, Performance Management, Cleaning Standards, Event Set-up and Breakdown
San Diego, California, United States · On-site
Overview Do you enjoy preparing and baking cookies, bread, and muffins using proven ingredients? Does working in a professional kitchen excite you? Do you have a passion for delivering an extraordinary customer service e…
Skills: Baking, Customer Service, Food Packaging, Merchandising, Inventory Rotation
San Diego, California, United States · On-site
$18/hr
Why Work at Homewood Suites Mission Valley? Homewood Suites San Diego Mission Valley/Zoo is a welcoming, team-focused place to grow your hospitality career. Our Curators enjoy a relaxed, supportive environment where havi…
Skills: Housekeeping, Sanitization, Time Management, Attention To Detail, Guest Relations
San Diego, California, United States · On-site
Overview JOIN A WINNING TEAM! Dishwasher This isn’t just your next job – it’s your opportunity to be part of an amazing team that delivers on our promise to meet and exceed our guest’s experience …
Skills: Teamwork, Guest Service, Restaurant Operations, Fast-paced Environment, Time Management
Irvine, California, United States · On-site
$100k–$190k/yr
Who We Are With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate …
Skills: HOA Management, Budgeting, Financial Acumen, Staff Leadership, Vendor Management
Del Mar, California, United States · On-site
$20/hr–$24/hr
CINÉPOLIS CAREERS Cinépolis USA is a luxury cinema exhibitor offering enhanced movie-going experiences through our “Cinépolis Luxury Cinemas” and “Movie House & Eatery” theater concepts. Based in Dallas, we operate 26 lu…
Skills: People Management, Operations Management, Customer Service, Conflict Resolution, Performance Management
San Diego, California, United States · On-site
$19/hr–$19/hr
Job DetailsJob Location: Hilton La Jolla Torrey Pines - La Jolla, CA 92037Salary Range: $19.00 - $19.00 HourlyWe are seeking enthusiastic Valet/Guest Service Associates to provide aggressive hospitality to hotel guests a…
Skills: Customer Service, Communication Skills, Valet Parking, Guest Relations, Hospitality
San Diego, California, United States · On-site
$19/hr–$19/hr
Job DetailsJob Location: Hilton La Jolla Torrey Pines - La Jolla, CA 92037Salary Range: $19.00 - $19.00 HourlyWe are seeking enthusiastic Valet/Guest Service Associates to provide aggressive hospitality to hotel guests a…
Skills: Customer Service, Communication Skills, Vehicle Parking, Guest Relations, Hospitality
San Diego, California, United States · On-site
$65k–$69k/yr
Overview SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or cr…
Skills: Operations Management, Staff Supervision, Customer Service, Financial Reporting, Budget Preparation
San Diego, California, United States · On-site
$24/hr–$24/hr
Job DetailsJob Location: SAN Terminal 1 - San Diego, CA 92101Salary Range: $24.20 - $24.20 HourlyAbout Us: High Flying Foods is redefining airport dining, one local flavor at a time. With over 40 locations across seven i…
Skills: Food Preparation, Plating, Knife Handling, Food Safety, Sanitation
San Diego, California, United States · On-site
At SeaWorld, we're passionate about caring for animals. In fact, we've already rescued over 40,000 animals (and counting!). And we can save you from being stuck in just another job. Join us and help bring joy, excitement…
Skills: Irrigation System Repair, Horticulture, Grounds Keeping, Equipment Operation, Piping Assembly
Irvine, California, United States · Hybrid
$80k–$115k/yr
Who We Are With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate …
Skills: HOA Portfolio Management, Budgeting, Financial Audits, Reserve Studies, Bidding Process
San Diego, California, United States · On-site
$22/hr–$26/hr
Please click here to review our Applicant Privacy Policy. LIVE THE ISLAND LIFE WITH US At Tommy Bahama, good vibes start with great people. Whether you’re behind the bar, in the kitchen, or out front with our guests, you…
Skills: Culinary Leadership, Cooking Techniques, Knife Skills, Time Management, Budgetary Compliance
San Diego, California, United States • On-site
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Provides administrative support focusing on billing, procurement, and data entry to meet business objectives. Acts as the primary receptionist for inbound customer inquiries and coordinates shipping and receiving for exhibit orders.
Requires a High School Diploma or GED and at least one year of experience in an administrative support role. Proficiency in Microsoft Office and web-based applications is essential, with hospitality experience preferred.
Position Overview
The Administrative Assistant provides administrative support to operations primarily in the areas of billing and procurement by efficiently executing procedures and processes to meet business objectives and customer expectations. Enters data, supplies information, produces correspondence, and acts as the inbound receptionist for all customer calls and inquires. This position reports to the Director, Event Technology.
Key Job Responsibilities
Billing
• Routinely check orders for accuracy so they are ready to invoice.
• Prepares billing reports daily and submits them to the hotel for reconciliation.
• Handles billing disputes and discrepancies and communicates resolution to all parties.
Purchase Orders
• Processes invoices from vendors by entering them into Encore’s procurement system to create a Purchase Order.
• Sends copy of invoice and purchase order to vendor for reconciliation.
• Maintains and tracks POs for reconciliation.
Data Entry
• Records all equipment being utilized at the location for room set specifications and coordination.
• Enters customer contact information and details into CRM system.
• Enters payments received directly from exhibit customers into the billing system and reconciles.
Customer Support
• Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
• Processes Exhibit Orders and payments.
• Creates labels for shipping and coordinates with property shipping department for all shipping and receiving.
Job Qualifications
• High School Diploma/GED
• Computer proficiency in Microsoft Office and Web based applications
• Professional proactive demeanor
• Excellent written and verbal communications skills
• Hospitality experience preferred
• 1+ year experience in an administrative support role.
Competency Group
This section consists of the Competency Group Number that is assigned to the job. Each job at Encore is tied to one of six competency groups. The Competency Group will be determined based on the roles and responsibilities that are required for that job title.
Competency Group = 1
Deliver World Class Service
• Hospitality
• Ownership
Do The Right Thing
• Instills Trust
• Safety Conscious
Drive Results
• Action Oriented
See The Big Picture
• Tech Savvy
Value People
• Communicates Effectively
For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link: (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx).
Work Environment
Hotel
Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.
The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
A leading global event production company with unmatched technical expertise and a hospitality-first approach.
Encore is your full-service event production partner with more than 80 years of experience. Each year, Encore delivers more than 350,000 events in 20 countries across North America, Europe, the Middle East, Australia and Asia Pacific. Through event technology, rigging infrastructure, production and creative services, our team brings a unique blend of technical expertise with a commitment to delivering excellent service for every event. Proud to be one of the Fortune 100 Best Companies to Work For® in 2025 and a Certified Great Place to Work™ for three years running. Encore: events that transform.
Offices: 5100 N River Rd, Schiller Park, Illinois 60176, US
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