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Full-time
bachelor degree
100% Paid medical premiums, Generous time off, Longevity pay, Retirement/pension plan, Financial counseling, Legal counseling
Posted 7d ago
~40 hrs/week
Responsibilities
The Administrative Coordinator supports the department's business and financial operations by managing budgets, payroll, purchasing, and grant-related activities. They also serve as a key resource for operational processes, HR coordination, and financial reporting while ensuring compliance with university policies.
Requirements
Candidates must hold a Bachelor's degree in a business-related field or possess equivalent years of experience. At least one year of related work experience in finance, accounting, or business administration is required.
Full job description
We're looking for a highly organized and detail-oriented Administrative Coordinator to support the day-to-day business and financial operations of a dynamic department. In this role, you'll be a trusted partner to leadership, helping ensure smooth administrative, financial, and operational processes while maintaining compliance with university policies and procedures.
The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and enjoys solving problems that keep teams running efficiently. You'll coordinate budgets, purchasing, payroll, travel, contracts, grants, and HR-related activities while serving as a key resource for business operations and cross-functional collaboration. Your ability to handle confidential information, analyze financial data, and provide operational support will directly contribute to the department's success.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
100%25 paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!
Position Summary:
Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.
Position Key Accountabilities:
Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
Regularly handles confidential information and sensitive issues.
Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
Maintain departmental equipment and space inventories.
May train entry level support staff. May lead support staff.
May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
Performs other duties as assigned.
Certification/Skills:
None
Minimum Education:
Bachelor's Degree in business related field required
May substitute required education with equivalent years of experience beyond the minimum experience requirement.
Minimum Experience:
1 year of related work experience required
Prior experience in finance, accounting, business administration or business management required
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Veteran Information:
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561.
How many Healthcare jobs are open in Houston, TX right now?
There are currently 4,097 open healthcare positions in Houston, TX listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Healthcare roles in Houston, TX?
Companies currently hiring include Texas Children's Hospital, McWilliams School of Biomedical Informatics at UTHealth Houston, Oscorp Industries Consulting, St. Luke's Health, UnitedHealth Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Healthcare jobs in Houston, TX?
Yes — 428 of the 4097 open healthcare positions offer remote or hybrid work (176 remote, 252 hybrid).
How do I apply for Healthcare jobs in Houston, TX?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.