Administrative Assistant, Floater (Legal Assistant) - 12 Month Limited Term
Calgary, Alberta, Canada · On-site
Mid level
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KEYERA ENERGY INC.
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Administrative Assistant, Floater (Legal Assistant) - 12 Month Limited Term
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Full-time
professional certificate
Posted 5d ago
~38 hrs/week
Responsibilities
Provide administrative support across various departments by covering desks during absences and maintaining filing systems. Responsibilities include managing correspondence, conducting court searches, and assisting with database maintenance.
Requirements
Requires an Administrative or Legal Assistant diploma or at least 3 years of relevant administrative experience. Candidates must possess strong organizational, communication, and technical skills, including proficiency in Microsoft Office and SharePoint.
Full job description
The Law Society of Alberta regulates the legal profession in the public interest by promoting and enforcing a high standard of professional and ethical conduct by Alberta lawyers.
While we do not provide legal advice on specific cases, from our unique perspective as the regulator, we actively work with members of the justice system to improve the administration of justice for all Albertans.
By working as an Administrative Assistant, Floater you will have the opportunity to work and meet people from across various departments, by providing administrative support covering desks during short- and long-term absences.
Success in this position requires excellent communication, organization, time management, interpersonal skills, and strong attention to detail. The work may be assigned on-site in a standard office environment, which involves a combination of computer work and administrative tasks. While some assigned duties are sedentary, others involve standing; walking; bending and twisting; pushing and pulling of service carts; and floor-to-waist lifting of boxes up to 50 lbs.
Key Accountabilities:
Depending on which department you are assigned, your day-to-day responsibilities may include the following:
Provide administrative support to the assigned department.
Organize and maintain files, filing systems, diarization systems, and databases.
Produce scheduled and ad hoc reports.
Develop and maintain professional working relationships with staff, other departments, and internal and external stakeholders.
Prepare, distribute, track, and follow up on correspondence, including letters using appropriate templates.
Organize incoming files, remove irrelevant material, and index.
Answer telephone/email inquiries, responding professionally to internal and external stakeholders.
Assist in the preparation and distribution of materials prepared by department staff, as required.
Provide file management and organization services, including setting up and maintaining files, drafting and/or preparation of letters and documentation, including photocopying and/or scanning materials, conducting court searches and/or filings.
Maintain paper/electronic filing systems, including performing follow-up maintenance, diarization, and recording/maintenance of all complaints on the relevant databases.
Perform general office duties.
Other duties as Assigned.
Qualifications:
Administrative Assistant or Legal Assistant diploma or a minimum of 3 years of relevant administrative experience.
Proven ability to work independently and collaboratively within a strong team environment.
High level of professionalism; excellent communication and interpersonal skills.
Excellent time management skills, able to multi-task and prioritize.
Strong analytical and organizational skills.
Experience handling confidential and sensitive information.
Possess strong research capabilities using internal and external resources.
Strong writing and grammar skills with the ability to independently draft correspondence and other documents as required.
Strong attention to detail and high degree of accuracy.
Proven experience with creating documents and maintaining databases and filing systems.
Excellent knowledge of relevant computer applications (Word, Outlook, Excel), customer relationship management systems, and web content management systems (SharePoint).
The Alberta Lawyers Indemnity Association (ALIA) manages the mandatory indemnity program for Alberta lawyers.
Industry
Legal Services
Company size
11-50 employees
Founded
1988
Headquarters
Calgary, Alberta
LinkedIn followers
319
ALIA administers professional liability and misappropriation claims and manages the mandatory indemnity program for Alberta lawyers. This includes the examination and review of claims, hiring of external lawyers to litigate claims and settlement of claims when appropriate.
If you are an Alberta lawyer in private practice, you must purchase mandatory indemnity coverage through ALIA. Excess insurance coverage is voluntary and is available through commercial brokers and the Canadian Lawyers Insurance Association.
Offices: 333 11 Ave SW, 700, Calgary, Alberta T2R1L9, CA
How many Government & Public Sector jobs are open in Calgary, Canada right now?
There are currently 221 open government & public sector positions in Calgary, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Government & Public Sector roles in Calgary, Canada?
Companies currently hiring include Government of Alberta, Trans Mountain, Sodexo, Alberta Electric System Operator (AESO), Alpha House, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Government & Public Sector jobs in Calgary, Canada?
Yes — 68 of the 221 open government & public sector positions offer remote or hybrid work (11 remote, 57 hybrid).
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