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Part-time
professional certificate
On-site car parking, Fitness centre access, Cycle to work scheme, Employee assistance programme, Education support helpline, Mental health first aiders
Posted 1d ago
Apply by Aug 24
~22 hrs/week
Responsibilities
The role provides administrative support to the Personal Development area, including organizing events, managing records, and assisting the Assistant Principal. The postholder will maintain accurate systems, prepare documentation, and facilitate communication across various college departments.
Requirements
Candidates must hold a minimum Level 2 qualification in English and Maths and possess strong IT skills, particularly in Microsoft Office. Applicants should demonstrate sound administrative abilities, attention to detail, and the capacity to work professionally with diverse stakeholders.
Full job description
Personal Development Administrator
Application Deadline: 24 August 2026
Department: Student Support
Employment Type: Part Time
Location: Harborne, Birmingham, UK
Compensation: £26,455 / year
Description
Salary Pro-ratad for 22 hrs : £15,730 per annum actual salary Hours Per Week: 22 Hours Weeks per year: 52 Weeks Contract: Permanent / Part Time Flexible working arrangement between 3 and 4 days
Job Purpose The role provides administrative support to the Personal Development area at QAC, including Work Experience, Careers and Next Steps, PSHE, Student Voice, Collaborations and Citizenship, and Preparation for Adulthood activity, as directed by the Assistant Principal – Personal Development.
The postholder will support the effective organisation, recording and communication of Personal Development activity, helping to maintain accurate systems, efficient administrative processes and consistent records across the College.
To learn more about the area of the Charity you would be working in please watch this short video - Queen Alexandra College
Key Responsibilities & Safeguarding
Key Responsibilities Personal Development Administration
Provide administrative support for Personal Development activities, events and projects, as directed by the Assistant Principal – Personal Development.
Support the preparation of registers, resources, letters, forms, booking information and event documentation.
Assist with organising meetings, events, workshops, assemblies, employer encounters, student voice activities and other Personal Development opportunities.
Support communication with staff, students, families, employers and external partners where required and as directed.
Collate information, feedback and evidence provided by relevant staff to support reporting, audits and quality processes.
Maintain organised electronic folders and shared resources linked to Personal Development activity.
Support the AP PD with follow-up actions, reminders and administrative checks linked to planned activity.
Administrative Support to the Assistant Principal – Personal Development
Provide administrative support to the Assistant Principal – Personal Development.
Support meeting administration, including preparing agendas, taking minutes and maintaining action notes where required.
Support the organisation of Personal Development calendars, key dates and activity schedules.
Prepare documents, reports, briefing notes and information summaries as directed.
Maintain action logs and support follow-up of agreed administrative tasks.
Support the collation of information required for self-assessment, quality improvement, audits and reporting.
Data, Systems and Tracking
Support the maintenance of Personal Development records, trackers and evidence systems, as directed by the Assistant Principal – Personal Development.
Assist with data entry, checking, filing and collation of information across Personal Development areas.
Support the preparation of routine summaries, reports and evidence packs using information provided by relevant staff.
Identify missing or incomplete administrative information and follow up with relevant staff where requested.
Maintain clear and organised electronic filing and shared evidence systems.
Team and Operational Support
Respond to routine administrative enquiries and direct queries to the appropriate member of staff.
Work collaboratively with curriculum, support and wider college teams.
Support the organisation of shared calendars, key dates and activity schedules linked to Personal Development.
Undertake additional administrative duties linked to Personal Development, as reasonably directed by the Assistant Principal – Personal Development.
Key Areas Supported
Administrative support to the Assistant Principal – Personal Development
Meeting administration, including agendas, minutes, action notes and follow-up reminders
Personal Development calendars, key dates and activity schedules
Administrative support for Personal Development activities, events and projects
Support with Work Experience, Careers and Next Steps administration, as directed
Support with PSHE, Student Voice, Collaborations and Citizenship activity administration, as directed
Support with Preparation for Adulthood activity administration, as directed
Collation of information, feedback and evidence provided by relevant staff
Administrative support with data entry, filing, checking and routine summaries
Maintenance of organised electronic folders, shared resources and evidence systems
Audit and quality assurance evidence collation, as directed by the Assistant Principal – Personal Development
THEN FOLLOW WITH: Please take time to review the job description attached. Please upload a CV/Resume with details of your full employment history (since leaving school, including education, employment and voluntary work) including reasons for any gaps in employment. This should also include a statement of the personal qualities and experience you believe are relevant to your suitability for the post and how this meets the job description and person specification requirements. Your CV/Resume will be re-produced in a standard format by the system (without personal identifiers) to assist us in our anonymised shortlisting process.
Safeguarding Commitments
As part of our commitment to safeguarding, and in line with updated guidance published in September 2026, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview. Please see our safer recruitment and selection policy for further information.
Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The College's Safeguarding Policies are available here.
We are deeply committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. All required pre-employment checks will be undertaken, and offers of employment are subject to satisfactory outcomes. These include an enhanced DBS check with Children & Adult’s Barred List information, identity checks, o nline checks, and verification of professional qualifications and references. Further details are available in Keeping Children Safe in Education (KCSIE).
Skills, Knowledge and Expertise
Essential Criteria:
Minimum Level 2 qualification, or equivalent, in English and Maths.
Good IT skills, including Microsoft Office programmes.
Willingness to undertake further training relevant to the role.
Sound administrative and organisational skills.
Ability to maintain accurate records, trackers and electronic filing systems.
Good attention to detail and accuracy.
Ability to prioritise tasks and work to deadlines.
Good written and verbal communication skills.
Ability to communicate professionally with staff, students, families, employers and external partners.
For further information on person specification please read the job description attached
Benefits
Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team.
QAC has dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students.
Queen Alexandra Charity offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences. Our specialist setting fosters an inclusive community where every student is valued, supported, and empowered to reach their full potential.
QAC offers a vibrant, varied and enriching educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are designed to meet specific needs and support levels are high.
Joining our supportive team, you will have the opportunity to:
Work closely with students with SEN to achieve their goals
Make a difference to the educational experience of young people
Be a voice for students and staff in specialist education
Foster a positive and inclusive learning environment, promoting academic growth, self-development and self-confidence
Develop your own skills, aspirations and progress your career.
Access to Education Support Free Helpline for Teachers & Education Staff
QAC Mental Health First Aiders & activities to support health and wellbeing
BHSF Benefits Package including Healthcare Plans, discounted shopping/services
Annual Flu vaccination/voucher
Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers
A registered charity that runs specialist further education, residential services, community services and enterprises.
Industry
Education Administration Programs
Company size
201-500 employees
Founded
1847
Headquarters
Birmingham
LinkedIn followers
1,826
Queen Alexandra Charity, Birmingham is a registered charity that runs specialist further education college services, residential services, community services and enterprises. These services benefit adults with learning difficulties, disabilities and those with sight loss.
Queen Alexandra College (QAC) is a national day and residential College for people aged 16-25. The College has been at its current location in Harborne since 1903 and offers an innovative and holistic approach to learning and support for young adults with a diverse range of abilities and needs.
Our curriculum is designed to maximise adult life opportunities, develop independence and work skills. Programmes are delivered from pre-entry to level 3 and are tailored to suit individual needs, interests and ambitions.
Students studying at QAC may wish to consider joining us as a residential student. Part time, full time (term time only) and respite options are available to enable students to develop their independent living and social skills.
Following their time at QAC some students choose to move onto our ‘Independence Plus’ Supported Living programme. Clients on this programme still need support and the aim is to deliver a service that provides clients with the means to live independently/semi independently into the future.
Queen Alexandra Community Services offers a range of services for people with disabilities in the community including a PA/support worker service, social and/or peer groups delivered from our Community Services Hub in Stirchley and leisure activities.
QAC Enterprises Ltd consists of a wide range of businesses that support the work of the Charity including all formats transcription services, Sight Village and Revolution Advantage carbon fibre canes. All profits are paid into the charity and help to enhance the experience for our students and clients.
For more information about our services please call 0121 428 5050 or email [email protected].
Offices: Court Oak Road, Harborne, Birmingham, B17 9TG, GB
How many Education jobs are open in Birmingham, United Kingdom right now?
There are currently 234 open education positions in Birmingham, United Kingdom listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Education roles in Birmingham, United Kingdom?
Companies currently hiring include School of Medical Sciences, University of Birmingham, School of Coding & AI, GEDU Global Education, Healthy Kids Programs, BaxterStorey, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Education jobs in Birmingham, United Kingdom?
Yes — 52 of the 234 open education positions offer remote or hybrid work (25 remote, 27 hybrid).
How do I apply for Education jobs in Birmingham, United Kingdom?
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