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Manage the accurate and timely payment of contractual advances, royalties, and stipends while maintaining high-quality financial records. Support the migration to a new royalties system through user acceptance testing and process development.
Requires experience in royalties administration and a strong understanding of accounting concepts like accruals and reconciliations. Proficiency in Microsoft Office and PowerBI is essential, along with the ability to interpret complex contracts.
Royalties Administrator – Permanent - £32,880 – £36,500
Join us and be part of a mission-driven, independent publisher. You’ll work with a diverse group of people who share a passion for empowering researchers, educators, and institutions to shape the future.
Sage is a global academic publisher of books, journals, and library resources with a growing range of technologies to enable discovery, access, and engagement. Believing that research and education are critical in shaping society, Sara Miller McCune founded Sage in 1965. Today, we are controlled by a group of trustees charged with maintaining our independence and mission indefinitely.
Our guaranteed independence means we’re free to:
Do more – supporting an equitable academic future, furthering disciplines that drive social change, and helping social and behavioural science make an impact
Work together – building lasting relationships, championing diverse perspectives, and co-creating resources to transform teaching and learning
Think long-term – experimenting, taking risks, and investing in new ideas
Our team ensures authors, editors, and publishing partners receive accurate, transparent, and timely payments. We collaborate with Editorial, Finance, and external partners to honour our contractual commitments and foster positive relationships throughout the publishing process. You’ll be joining a cooperative, meticulous team that values accuracy, continuous improvement, and excellent service delivery.
Experienced in royalties’ administration, with a strong understanding of how royalty cycles and contractual payments work.
Able to interpret and understand a range of contract types, ensuring payments align with contractual terms.
Comfortable with core accounting concepts, including journal entries, reconciliations, provisions, and accruals.
Someone with outstanding attention to detail, ensuring accuracy across payments, data, and documentation.
Highly organised, able to prioritise effectively in a fast‑paced environment.
A strong communicator, confident working with internal and external collaborators.
Proficient in Microsoft Excel, Word, and PowerPoint, with experience using PowerBI to support reporting and analysis.
A collaborative teammate, keen to contribute to shared goals and support colleagues across the Global Royalties team.
As a Royalties Administrator, you will play a key role in ensuring the accurate and timely payment of all contractual advances, royalties, stipends, and ad hoc payments. You will verify data, maintain high‑quality records, and support the smooth running of our global royalty cycles. You will also contribute to the successful migration toward a new royalties' system, helping to develop future processes and standards.
Coordinate and manage royalty and stipend payments, ensuring accuracy against contractual documentation and delivering payments on time.
Coordinate with Editorial, contracted partners, and third-party suppliers to confirm data completeness and address discrepancies.
Calculate and post month‑end journals for royalty accruals and advances to support accurate financial reporting.
Maintain and update schedules, trackers, and dashboards to provide reliable, real‑time data to Finance and Editorial teams.
Respond to senior management queries with clear, accurate information and well‑supported data insights.
Prioritise and manage a varied workload, meeting contractual deadlines and adapting to changing priorities.
Assist in the successful transfer of royalties to a new system, growing into a confident user able to aid others.
Perform user acceptance testing and develop methods to ensure ongoing data accuracy and integrity.
25 days annual leave (plus bank holidays) with 2 additional floating personal days.
Hybrid working up to 2 days per week in office and a home working allowance.
Life assurance, income protection, and travel insurance.
Private medical cover and access to the company doctor.
Tuition scheme and support for pursuing professional qualifications, including access to Sage books and journals.
Variety of snacks and beverages available in the office.
Healthy lifestyle reimbursement and anniversary trips.
Access to Company loans (season ticket loan, rental deposit loan, cycle loan).
We’re a Disability Confident Employer (Level 1). If you’d like to apply under this scheme, please let us know in your application.
We’re committed to making our recruitment process accessible and inclusive. If you’d like to request reasonable adjustments, please email [email protected]. Please note we only accept applications via email if an adjustment has been agreed.
To ensure we can give each application the attention it deserves, we may consider bringing the closing date forward. Therefore, we encourage you to submit your application as soon as possible to ensure it is considered.
At Sage, we are committed to building a diverse and inclusive team and to sustaining a culture that celebrates diversity, encourages authenticity, and builds a deep sense of belonging. We encourage applications from all members of society irrespective of age, disability, sex or gender identity, sexual orientation, colour, race, nationality, ethnic or national origin, religion, or belief as crafting value through diversity is what makes us strong.
Research and Education for a Better Society
Sage is a global academic publisher of books, journals, and library resources with a growing range of technologies to enable discovery, access, and engagement. Believing that research and education are critical in shaping society, 24-year-old Sara Miller McCune founded Sage in 1965. Today, we are controlled by a group of trustees charged with maintaining our independence and mission indefinitely. Driven by the belief that social and behavioral science has the power to improve society, we focus on publishing impactful research and enabling robust research methodology. We produce high-quality educational resources that support instructors to prepare the citizens, policymakers, educators and researchers of the future. Sage is committed to building an inclusive organization where all individuals are treated with fairness and respect, regardless of age, ability, gender, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, socio-economic background, or sexual orientation. Diversity is one of the cornerstones of a vibrant culture and we are undertaking work to build a Sage that is more equitable and representative of the communities we serve and of which we are part. As well as driving change within Sage, we are also passionate about supporting diversity, equity and inclusion in wider society through our publishing activities. To find out more, visit www.sagepub.com/about-us/our-impact/dei For contact and support, visit https://solutions.sagepub.com/support/home
Offices: 2455 Teller Rd, Thousand Oaks, CA 91320, US · 3rd Floor, HYLO, 103-105 Bunhill Row, London, England EC1Y 8LZ, GB
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