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Job Summary The Contemporary Austin is seeking an experienced, highly organized Temporary Development Events Coordinator to provide immediate support for the museum’s two largest annual fundraising events: The Very ’Rary…
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Austin, Texas, United States • Hybrid
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The Development Events Coordinator will provide hands-on project management and production support for the museum's major annual fundraising events. Responsibilities include managing vendor relationships, tracking event budgets, coordinating logistics, and ensuring seamless on-site execution.
Candidates must have at least 3 years of professional experience in event management, production, or a related field. Strong organizational skills, the ability to work under pressure, and proficiency in office software are required.
Job Summary
The Contemporary Austin is seeking an experienced, highly organized Temporary Development Events Coordinator to provide immediate support for the museum’s two largest annual fundraising events: The Very ’Rary (October 18) and Art Dinner (November 7). Working closely with the Director of Advancement, Senior Manager of Development Events, and
Development team, this role will provide hands-on project management and event production support, including logistics, vendor coordination, sponsorship fulfillment, and on-site execution. The ideal candidate is an experienced event professional who can quickly step into active
projects, manage multiple priorities, anticipate needs, solve problems in real time, and help deliver polished, memorable event experiences. This role is well suited for someone who is resourceful, detail-oriented, calm under pressure, and comfortable taking ownership with minimal supervision.
Key Responsibilities
Event Planning & Production
•
Provide hands-on project management and production support for The Very ’Rary and Art Dinner.
•
Quickly become familiar with existing event plans, timelines, budgets, contracts, vendor relationships, and outstanding deliverables.
•
Maintain event timelines, production schedules, task lists, run-of-show documents, and other planning materials.
•
Track deadlines and deliverables across internal teams, vendors, and event partners, proactively identifying gaps and resolving issues.
•
Coordinate event logistics, including layouts, guest flow, rentals, equipment, deliveries, staffing, load-in, and load-out.
•
Support contingency planning and troubleshoot production and logistical challenges before and during events.
Vendor, Partner & Sponsorship Coordination
•
Serve as a key point of contact for assigned vendors, contractors, sponsors, and event partners.
•
Coordinate schedules, deliverables, access, contracts, invoices, and logistical requirements.
•
Coordinate in-kind partners and donated goods or services, including delivery, placement, and recognition.
•
Track and fulfill sponsorship benefits, including signage, activations, tickets, hospitality, recognition, and other contractual commitments.
•
Partner with the Advancement team to ensure sponsors and event partners receive a high-quality, well-coordinated experience.
Budget & Administration
•
Assist with event budget tracking, invoices, expenses, payments, and outstanding financial commitments.
•
Maintain organized event files, vendor documentation, contracts, and production materials.
•
Support post-event reconciliation, documentation, and wrap-up.
On-Site Event Execution
•
Provide significant on-site support during event production, load-in, execution, and load-out.
•
Oversee assigned areas of event operations and coordinate staff, volunteers, vendors, and contractors.
•
Troubleshoot issues in real time and help ensure a seamless, polished experience for guests, donors, sponsors, and partners.
Qualifications
•
3+ years of professional experience in event management, event production, fundraising events, hospitality, or a related field.
•
Demonstrated experience managing complex events involving multiple vendors, stakeholders, deadlines, budgets, and logistical requirements.
•
Strong project management and organizational skills, with exceptional attention to detail and follow-through.
•
Ability to quickly step into active projects, assess priorities, and move work forward with
minimal supervision.
•
Strong communication, problem-solving, and interpersonal skills, with the ability to remain calm and adaptable under pressure.
•
A hands-on, collaborative approach and willingness to jump in wherever needed.
•
Strong aesthetic sensibility and commitment to exceptional guest experiences.
•
Proficiency with Microsoft Office, Google Workspace, and/or project management platforms; experience with Teamwork or similar software is a plus.
•
Availability to work evenings and weekends as required by the event schedule.
Work Environment & Schedule
This temporary, part-time role is based primarily at The Contemporary Austin’s campuses and
event locations and is anticipated to require approximately 20–30 hours per week. Hours will
vary based on event deadlines and production needs, with evening and weekend availability
required during key production periods.
• Prolonged periods of sitting at a desk and working on a computer.
The assignment is anticipated to begin immediately and continue through the completion of The
Very ’Rary, Art Dinner, and associated post-event wrap-up.
How to Apply
Submit your interest and application via our Careers Page.
Our Commitment to Diversity, Equity, Inclusion and Access (DEIA)
The Contemporary Austin values a diverse, inclusive, and equitable workplace, and we seek to
model these values in our hiring and engagement practices for all our artistic and educational
programs. We welcome applications by BIPOC candidates as well as individuals who bring new
perspectives in a host of ways. It is the policy of The Contemporary Austin not to discriminate
against any person because of race, color, religion, national origin, sex, sexual orientation,
gender identity, marital status, age, disability, or veteran status and to take action to ensure
that those seeking to do business with the Contemporary are treated fairly. The Contemporary
Austin aims to create a safe, welcoming working environment and doesn’t tolerate
discrimination of any kind. The organization is currently pursuing a multi-year DEIA effort and
seeks individuals who share our commitment to this work. Reasonable accommodation may
be made to enable individuals with disabilities to perform these essential functions.
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties, or responsibilities that are required of the employee for this job. Duties,
responsibilities, and activities may change at any time with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform
these essential functions.
Discover contemporary art and experience programs in settings that provoke thought and joy.
Our Mission We invite you to discover contemporary art in settings that provoke thought and joy. Our programs join art with place in a pursuit of a deeper experience, a bigger conversation, and a closer community. Our Vision We believe in the capacity of art to transform lives. We dream of a future where more eyes, ears, hearts and minds are opened by contemporary art in all of its forms. Our Values Extending the Welcome – We want every person to feel like they belong here. Our invitation is completely open and inclusive. Always Caring - We know that details matter. We care deeply about the quality of our work and about the experiences of our guests, the artists we collaborate with, our staff, and all those we have yet to meet. Socially Mindful - We believe that contemporary art is a way for people to connect their personal experiences with the broader social and cultural dialogues of our place and time. Staying Curious - We observe closely, listen intently, and inquire sincerely because we have a boundless fascination with people, art and ideas. Making Progress - We always want to be better—to inspire more deeply, to engage more openly, and to serve more joyfully. We are mindful of feedback and committed to ongoing reflection and iteration. Being Here - A place can transform your experience of art, and art can transform your experience of a place. We activate our downtown exhibition space and our lakeside sculpture park in imaginative ways to serve Austin. Trying New Things - We believe in the importance of experimentation, play, and the surprise that often results from trying something new. We know that progress comes through both bravery and vulnerability.
Offices: 3809 W 35TH ST, Austin, Texas 78703, US
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