code.ngoOttawa, Ontario, Canada · Remote OK
Terms of Reference CONSULTANCY TITLE Printing and international delivery of Story Books for the REACH project in Liberia CONTRACT PERIOD 15 July 2026 – 15 September 2026 Overview of CODE CODE (www.code.ngo), is Canada’s …
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code.ngo
Ottawa, Ontario, Canada • Remote OK
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The contractor is responsible for printing 25,000 high-quality storybooks across 25 different titles. This includes managing the entire process from print proofs and packaging to international delivery and customs clearance in Monrovia, Liberia.
Applicants must have at least five years of experience in commercial printing of educational materials and a proven track record of international shipping, preferably to sub-Saharan Africa. Proficiency in Adobe Creative Cloud tools and experience working with international NGOs are required.
Terms of Reference
CONSULTANCY TITLE
Printing and international delivery of Story Books for the REACH project in Liberia
CONTRACT PERIOD
15 July 2026 – 15 September 2026
Overview of CODE
CODE (www.code.ngo), is Canada’s leading international development agency focused uniquely on education and literacy. Globally, CODE’s programs draw on over 65 years of experience and knowledge in the areas of literacy and education. CODE is currently working in Ghana, Liberia, Sierra Leone, Tanzania, and Malawi. Additionally, CODE uses a local partner-driven model that emphasizes ensuring that programs are culturally relevant, community-driven, and best aligned with local, district, and national systems.
CODE’s mission is to collaborate with local partners to create supportive learning environments that foster effective literacy practices and promote engagement between families, communities, and schools to advance children's reading and writing abilities.
BACKGROUND
CODE is implementing the REACH Project in Liberia with funding from the CODE Foundation. The project aims to strengthen foundational literacy among primary school learners and improve age-appropriate entry, progression, and completion of primary education, with particular attention to over-age girls.
The project is being implemented in 50 public primary schools across Bomi, Margibi, Grand Bassa, and Montserrado Counties, reaching approximately 24,200 learners and 206 teachers.
As part of project implementation, CODE intends to reprint and distribute 25 previously developed children's storybook titles to ensure learners and teachers continue to have access to high-quality, age-appropriate reading materials that support classroom instruction and independent reading.
CODE is therefore inviting qualified and experienced printing companies to submit proposals for the printing, packaging, and international delivery of these storybooks to Monrovia, Liberia.
OBJECTIVES
The objective of this assignment is to print, package, and deliver 25 previously developed storybook titles for use under the REACH Project in Liberia.
The successful contractor will print 1,000 copies of each title, for a total of 25,000 storybooks, and deliver them to the designated location in Liberia within the agreed timeframe and in accordance with the required quality standards.
SPECIFIC OBJECTIVES
DELIVERABLES
The consultant will be required to deliver the following:
Deliverable
Deadline
Payment
Submit digital and hard copy print proofs of all 25 storybook titles for CODE's review and approval before mass printing.
2 weeks after signing
30%
Print and package 25,000 high-quality storybooks, comprising 1,000 copies of each of the 25 approved titles, in accordance with the approved specifications and quality standards.
3 weeks after signing
50%
Successfully deliver all 25,000 storybooks to the designated recipient(s) in Liberia within the agreed timeline.
6 weeks after signing
Provide all relevant documentation, including packing lists, commercial invoices, waybills/bills of landing, customs documentation (where applicable), and proof of delivery signed by the receiving party.
8 weeks after signing
20%
All the deliverables need to meet CODE requirements and quality standards. Payment will only be made for work satisfactorily completed and accepted by CODE. CODE reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/output is incomplete, not delivered or for failure to meet deadlines.
TECHNICAL SPECIFICATIONS
Detailed technical specifications, including trim size, page count, paper stock, colour requirements, binding, finishing, and packaging requirements. Detailed technical specifications will be provided upon request. Interested contractors invited to submit their request here
The contractor must ensure that all printed materials are consistent with the approved specifications. No modifications to content, layout, illustrations, or design are permitted without prior written approval from CODE.
DURATION AND LOCATION
The consultancy will be carried out for a period of 2 months from the time the contract is signed. The printing services may be carried out at the contractor's production facility. However, the final deliverables shall be shipped and delivered to the designated location in Monrovia, Liberia, as specified by CODE.
REPORTING ARRANGEMENTS
The Consultant will report directly to the Program Manager for the REACH project.
INTELLECTUAL PROPERTY
All storybook content, illustrations, and production files remain the exclusive property of CODE. The successful contractor shall not reproduce, distribute, or use these materials for any purpose other than fulfilling this contract without prior written authorization from CODE.
CONFIDENTIALITY
The successful contractor shall maintain strict confidentiality regarding all materials and information received from CODE throughout the duration of the assignment.
REQUIRED QUALIFICATIONS
Interested firms should demonstrate:
EVALUATION CRITERIA
All bids will be evaluated according to the following standard procedure:
The criteria for evaluation will be as follows:
Category
Criteria
Marks
Technical criteria
Relevant organizational experience
20%
Technical approach and methodology
20%
Quality assurance approach
10%
Delivery schedule and logistics plan
20%
Financial criteria
Financial Proposal
30%
Promoting every child's right to read.
For more than 60 years, CODE has been on a singular mission to help children unleash their potential through the power and promise of literacy. Named one of the "Top 10 International Impact Charities of 2021" by Charity Intelligence, CODE helps children learn to read through publishing and distribution of locally authored children's books, professional development for teachers, improved infrastructure and remedial learning programs. We are always looking for great partners, allies and supporters, so please reach out if our mission resonates with you.
Offices: RPO Bank & Heron, PO Box 39014, Ottawa, Ontario K1H 1A1, CA
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