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$50k–$55k/yr
Full-time
high school, associate degree
Posted 2d ago
~40 hrs/week
Responsibilities
The Project Assistant provides administrative and logistical support to the Office of Contractor Supplier and Diversity, focusing on MWBE and SDVOB programs. Key duties include maintaining databases, preparing reports, and coordinating contract compliance and outreach events.
Requirements
Candidates must have a high school diploma with some college coursework and at least 3 years of administrative or project coordination experience. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
Full job description
Applicants MUST submit a cover letter with resume to be considered.
This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION:
The Office of Contractor Supplier and Diversity (OCSD) is seeking a detail-oriented, motivated Project Assistant to support our fast-paced department’s day-to-day operations and assist with the MWBE and SDVOB programs. The Project Assistant will provide administrative, logistical, and project coordination support to the OCSD. The ideal candidate will be highly organized, proactive, and passionate about supplier diversity, equity, and inclusion. This role involves maintaining accurate records, assisting with reporting, coordinating, and support of the ongoing MWBE program initiatives.
WORK PERFORMED:
Provide administrative support to the Assistant Vice President and Director of OCSD.
Maintain and update MWBE databases, ensuring accuracy and compliance with program guidelines.
Support data collection, analysis, and preparation of reports, presentations, and dashboards.
Support contract compliance managers with MWBE research and adding and updating contracts in the NYSCS.
Research and prepare lists of qualified and certified MWBEs and SDVOBs as requested.
Monitor contract/procurement contracts including maintenance of records, databases, spreadsheets, and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the AVP, Director, and/or Compliance Managers.
Participate in weekly, monthly, and quarterly office, interdepartmental and division-wide meetings, webinars, and/or teleconferences.
Provide the highest standard of customer service to internal and external partners and stakeholders,
Monitor the OCSD mailbox and respond to vendors, support tickets, community partners, and internal departments.
Participate in MWBE, SDVOB and other related expos and events, as necessary.
Participate in trainings, workgroups, strategic planning sessions and other group projects as necessary.
Contribute to process improvements and help develop tools or templates for more efficient program delivery.
Perform projects, tasks and other duties as assigned by Supervisor.
MINIMUM REQUIREMENTS:
Education Level required: HS degree w/ some post HS college course work (Associate's degree preferred but not required).
Relevant experience required: 3+ years of administrative or project coordination experience, preferably in government, nonprofit, construction-related, or supplier diversity programs. Strong organizational skills and attention to detail. Excellent written and verbal communication skills.
Knowledge required: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management. Excellent interpersonal, oral, and written communications skills. Ability to manage multiple projects in a fast-paced environment.
Related keywords
MWBESDVOBSupplier DiversityEquity And InclusionContract ComplianceNYSCSGovernmentNonprofitConstructionAdministrative SupportProject CoordinationMicrosoft Office SuiteDatabase ManagementReportingDashboards
Empire State Development (ESD) is New York’s chief economic development agency.
The mission of Empire State Development is to promote a vigorous and growing state economy, encourage business investment and job creation, and support diverse, prosperous local economies across New York State through the efficient use of loans, grants, tax credits, real estate development, marketing and other forms of assistance.
ESD also oversees the marketing of “I LOVE NY,” the State’s iconic tourism brand (www.iloveny.com) & NYLovesFim New York State's Film, TV & Commercial Incentives (www.nylovesfilm.com)
Empire State Development is the parent organization of the New York State Department of Economic Development & the Empire State Development Corporation. For more information on Empire State Development, visit www.esd.ny.gov.
Offices: 633 Third Avenue, New York, NY 10017, US · 625 Broadway, Albany, NY 12245, US · 95 Perry Street, Buffalo, NY 14203-3030, US
Economic DevelopmentBusiness AttractionSmall Business AssistanceMWBE AssistanceInternational Business AttractionNew York StateFilm & TVTourismTax Incentivesand I LOVE NY
How many Construction jobs are open in City of Albany, NY right now?
There are currently 35 open construction positions in City of Albany, NY listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Construction roles in City of Albany, NY?
Companies currently hiring include Turner Construction Company, Gilbane Building, DASNY (Dormitory Authority - State of New York ), The LiRo Group, Dawn Homes Management, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Construction jobs in City of Albany, NY?
Yes — 4 of the 35 open construction positions offer remote or hybrid work (0 remote, 4 hybrid).
How do I apply for Construction jobs in City of Albany, NY?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.