University Park, Illinois, United States · Hybrid
$45k–$65k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Administrative Support, Calendar Management, Faculty Recruitment, Budgeting, Interpersonal Communication
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Quantitative Skills, Microsoft Excel, Communication Skills, Organization, Attention To Detail
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Collections Preservation, Commercial Binding, In-house Repairs, Disaster Recovery, Microsoft Office 365
University Park, Illinois, United States · Hybrid
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Customer Service, Communication, Office Support, Teamwork, Reliability
University Park, Illinois, United States · Remote OK
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Data Collection, Policy Analysis, Dataset Maintenance, Data Entry, Research Support
University Park, Illinois, United States · Hybrid
$81k–$122k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Project Management, Stakeholder Engagement, Risk Management, Budget Management, Project Planning
University Park, Illinois, United States · Hybrid
$60k–$95k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Academic Advising, Bar Exam Preparation, Instructional Design, Student Counseling, Program Management
University Park, Illinois, United States · Hybrid
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Event Planning, Administrative Support
University Park, Illinois, United States · Hybrid
$66k–$95k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Integrated Marketing Strategy, Multi-channel Campaign Execution, Content Management Systems, Digital Advertising, Social Media Marketing
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Academic Support, Communication, Organization, Professionalism, Instructional Support
University Park, Illinois, United States · On-site
$20/hr–$22/hr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Customer Service, Hospitality, Facility Monitoring, Event Support, Communication Skills
University Park, Illinois, United States · Hybrid
$49k–$71k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Writing, Editing, Verbal Communication, Project Management, Content Development
University Park, Illinois, United States · Hybrid
$49k–$78k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Student Retention, Student Success Coordination, Program Design, Outreach Initiatives, Program Assessment
University Park, Illinois, United States · Hybrid
$54k–$78k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Media Production, Broadcast Systems Management, Technical Support, Leadership, Facility Management
University Park, Illinois, United States · On-site
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Customer Service, Communication, Time Management, Organization, Clerical Duties
University Park, Illinois, United States · Hybrid
$41k–$59k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Financial Transaction Processing, Compliance Review, Customer Service, Financial Reconciliation, Audit Support
University Park, Illinois, United States · Hybrid
$49k–$71k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Staff Supervision, Academic Program Management, Course Scheduling, Student Services Coordination, Data Management
University Park, Illinois, United States · Hybrid
$41k–$59k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Customer Service, Calendar Management, Budget Monitoring, Financial Transactions, Travel Coordination
University Park, Illinois, United States · Hybrid
$49k–$71k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Career Coaching, Career Counseling, Resume Writing, Interview Preparation, Job Searching Strategies
University Park, Illinois, United States · Remote OK
$41k–$65k/yr
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally throu…
Skills: Program Administration, Budget Management, Marketing Strategy, Data Analysis, Community Engagement
University Park, Illinois, United States • Hybrid
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Provides high-level administrative support for department head operations, including calendar management and faculty recruitment logistics. Collaborates with college leadership to ensure consistent execution of faculty affairs and operational processes.
Requires an Associate Degree and at least 4 years of relevant experience or an equivalent combination. Candidates must demonstrate strong organizational skills and the ability to maintain effective working relationships with university partners.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
The College of Information Sciences and Technology (IST) is seeking a Department Head Assistant to provide high-level administrative support for department head operations and related faculty processes. This position will serve as a primary administrative point of contact for an assigned department while also working as part of a coordinated college administrative team to support consistent faculty affairs, hiring, and operational processes across the departments. As the college continues to refine its departmental support structure, this position will play an active role in helping shape administrative processes, responsibilities, and partnerships that support department and college priorities.
The Department Head Assistant will work both collaboratively and independently to execute this position’s responsibilities, which include but are not limited to:
Serve as the primary administrative point of contact for an assigned department head and department-level administrative needs.
Coordinate department head calendar, scheduling, meeting preparation, follow-up, and routine communications.
Support department-level faculty recruitment activity, including candidate itineraries, search committee logistics, materials, and related Workday tasks.
Collaborate with department leadership, fellow department head assistants, and the dean's office to ensure consistent execution of college-level administrative, faculty affairs, and operational processes, including the use of shared timelines, templates, documentation, and established procedures as well as coordinate the non-tenure line promotion process for the college.
Provide backup support for other department head assistants during absences or peak workload periods.
Coordinate faculty mentoring initiatives across the college, including new faculty mentoring programs and same-rank peer mentoring groups, by organizing communications, meetings, resources, participation records, and related activities.
Provide administrative support for department operating activities, including department head travel, reimbursements, purchasing, and budget-related processes, and serve as a knowledgeable resource for faculty on related college and university procedures.
Draft, proofread, and organize correspondence, reports, presentations, proposals, and process documentation.
QUALIFICATIONS
Strong organizational skills with exceptional attention to detail and follow-through.
Demonstrated ability to adapt to changing priorities, evolving responsibilities, and organizational growth.
Demonstrated ability to work collaboratively as part of a team while also maintaining responsibility for independently assigned work.
Ability to establish and maintain effective working relationships with faculty, staff, students, and university partners.
Excellent interpersonal and communication skills and ability to work effectively with confidential information.
This position is eligible to work in a hybrid schedule every week, with 3 days in the office and 2 days remotely, as determined by the supervisor and the needs of the role.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
Serving America’s Defense, Industry, and Education Communities for Over 75 Years. #arlpsu #weare #pennstate
The Applied Research Laboratory at Penn State University is an integral part of one of the leading research universities in the nation. ARL-Penn State supports national security, economic competitiveness, and quality of life through Education; Scientific discovery; Technology demonstration; and Transition to application. As a designated University Affiliated Research Center (UARC), ARL-Penn State conducts essential research, development, and systems engineering in support of our nations priorities free from conflict of interest or competition with commercial industry.
Offices: Applied Research Laboratory, Main Lab, Steam Drive, State College, Pennsylvania 16804, US · 559a Freeport Road, Freeport, Pennsylvania 16229, US · 1850 Centennial Park Dr, Reston, Virginia 20191, US · 995 Newtown Rd, Warminster, Pennsylvania 18974, US · 610 Dowell St, Keyport, Washington 98345, US
Based on 60 listings with disclosed salaries, most administrative jobs in University Park, IL pay between $41k–$83k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 87 open administrative positions in University Park, IL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include The Applied Research Laboratory at Penn State University, Jetstream of Houston, DHL, Reynolds + Rowella, among others. Browse the listings above to see every active employer.
Yes — 48 of the 87 open administrative positions offer remote or hybrid work (7 remote, 41 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
