Administrative Jobs in Town of Oyster Bay, NY (Now Hiring) — 30 open — Page 2

The Development Coordinator, our Corporate Concierge is the Nord Development Group President’s trusted right hand person — part executive assistant, part operational backbone, part keeper of order. This is not a clock-watching support role. It is for someone who wants to sit close to the center of a fast-moving development firm, learn how deals actually get done, and take genuine ownership of the systems that keep the business sharp.

You will be the person who knows where everything is, who needs to be called this month, what the numbers say, and what is slipping before anyone else notices. Discretion, reliability, and a steady hand under pressure are the core of the job.

Examples of Areas of Responsibility

Executive support & scheduling:

• Manage and apportion calendars and scheduling across the team, balancing competing priorities and protecting the President’s time
• Coordinate meetings, calls, travel, and logistics with internal colleagues, investors, attorneys, brokers, and municipal contacts
• Anticipate needs and clear obstacles before they become problems

 Light accounting & financial reporting:

• Handle routine data entry and bookkeeping support with accuracy and care
• Prepare monthly American Express reporting — reconciling, categorizing, and flagging items for review
• Assist with general expense tracking and basic financial organization

 Investor relations support:

• Maintain and continuously update the investor contact list
• Execute disciplined monthly outreach to investors, keeping relationships warm and records current
• Track correspondence and ensure no relationship goes quiet

 Information & records management:

• Organize, structure, and maintain the firm’s hard-drive and digital filing systems so any document can be found in seconds
• Establish and enforce consistent naming, folder, and version conventions
• Safeguard sensitive deal, investor, and corporate records

Qualifications

Required:

• Minimum 1 year prior experience as an executive assistant, chief of staff, office manager, or similar support role
• Exceptionally organized, detail-obsessed, and trustworthy with confidential information
• Comfortable with numbers and basic accounting/reconciliation work
• A clear, professional communicator — by phone, email, and in person
• Calm and resourceful under pressure; you solve, you don’t escalate unnecessarily
• Proactive by nature — you spot what needs doing before being asked
• Discreet, loyal, and dependable; this role runs on trust

 Preferred:

• Exposure to real estate, finance, or a deal-driven business
• Familiarity with QuickBooks, Excel, CRM tools, and cloud/file-management systems
• A bachelor’s degree (preferred, not required)

 What You can Expect:

• A front-row seat to high-stakes multifamily development and capital markets
• Direct access to and mentorship from firm leadership
• Real ownership and the room to grow with the firm

Position Type/Expected Hours of Work
This position is considered a non-exempt position under federal and applicable state wage and hour law, which means that you will be eligible for overtime pay for hours worked in excess of 40 in a given work week. The general days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m., you may be assigned an alternate shift or overtime based on business need. 

Pay Range Detail:   The expected hourly pay rate will be between $25 and $30 USD per hour at the commencement of employment.  The pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, department, years of relevant experience, education, credentials, budget and internal equity). 

Nord Development Group is a privately held real estate development firm building health-and-wellness- and hospitality-inspired communities across the Northeast. Our active pipeline spans large-scale mixed-use, condominium, and rental projects—from waterfront master plans to transit-oriented infill—with an emphasis on design quality, community impact, and institutional-grade execution. We manage the full development lifecycle in-house, from site identification through stabilized operations.  Our employees are provided comprehensive benefit options including Medical, Dental, Vision, Life Insurance, 401(k) with company match and more! We provide for learning and development of our team based on their job function and opportunities for growth.   

Apply Today! 

At Nord Development Group, Inc. our goal is to maintain a diverse workforce. We want to be the first choice for potential employees. It is the policy of Nord Development Group, Inc. to ensure equal employment opportunity without discrimination or harassment as to any characteristic protected by law. Nord Development Group, Inc. is an equal opportunity employer.  To be considered for a position with Nord Development Group, Inc.  

To be considered for the position please click APPLY NOW and complete your application!