Administrative Jobs in Stony Brook, NY (Now Hiring) — 49 open

Position Summary

At Stony Brook Medicine, our Medical Assistants perform clinical, laboratory, and clerical support activities in our Hospital.  Incumbents assist physicians or other medical personnel in providing patient care, preparing patients for procedures and examinations, recording vital patient data, and performing standardized routine laboratory procedures such as phlebotomy, patient specimen collection, and specimen processing. Incumbents also perform routine support activities such as greeting and directing patients, producing reports, answering telephones, gathering and entering data.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

DISTINGUISHING CHARACTERISTICS

Non-supervisory; performs clinical duties at least 50%25 of the time in accordance with prescribed procedures.

ILLUSTRATIVE DUTIES

Medical Assistants function under the direct supervision and guidance of nursing personnel in the performance of assigned duties physicians, and other medical personnel. The supervisor oversees and instructs them in how to perform special procedures and techniques, spot-checks work and provides overall direction, control and guidance. Abnormal findings or conditions are referred to the supervisor for review, confirmation, and further intervention.  Medical Assistants must share pertinent information regarding patient care with physicians and nursing personnel. During an emergency situation, these positions are expected to immediately get the assistance of physicians and nursing personnel but their assistance to gather the necessary equipment during such situations may be required.

Clinical and Supportive Activities:

•  Perform screening and measuring procedures, which include but is not limited to, height, weight, blood pressure, pulse, temperature, EKG and documentation of above.

• Ensure the cleanliness for each patient room.

• Order supplies as needed.

• Prepares patient for exam or laboratory test. Answers routine questions relative to procedures and assists physician with the examination process, including chaperoning patients during clinical exams.

• Prepares and distributes patient information packets relating to the nature of the specific illness and/or medical procedure.

• Assists patient who have difficulty ambulating. Escorts and transports patient to other areas.

• Checks lab orders, processes patient orders and performs specimen collection per order.

• Pre-cleans, prepares, and high level disinfects instruments according to established procedures and disposes of contaminated supplies in accordance with established procedures.

• Assist physician with procedures.

• Under the direction of a registered nurse/physician, obtains peripherally drawn blood specimens; obtains and transmits 12 lead EKG; obtains, documents, and notifies registered nurse regarding blood glucose level results obtained via point of care testing; and performs glucometer quality control checks per established policies.

• Adheres to hospital policy regarding HIPPA, OSHA, Universal precautions, and proper Patient Identification as per SBUH policy and procedure.  

• Summons assistance in emergency situations and obtains needed equipment.

• Does not perform duties that involve use of professional judgment, critical thinking, assessment, or provision of skilled care.

Support Activities:

• Greets patients and family, directs and escorts them to appropriate locations, and responds to routine visitor questions, monitors patient flow and communicates with patient as needed.

• Answers phones, screens and routes calls as appropriate, and takes complete and accurate messages. Refers problematic phone calls to appropriate party, pages, staff, and contacts other areas of hospital as necessary for information.

• Answers routine patient questions.

• Maintains stock in patient care area, conducts inventory, and reorders medical and office supplies based on established requirements using automated and manual purchase order processes.

MINIMUM QUALIFICATIONS

On or before the date of filing your application, you must have:

Either 1: one year of full time experience performing clinical and clerical support activities in a health care setting.

Or 2: completion of a college, university, technical school or vocational school medical assistant program.

PREFERRED QUALIFICATIONS

Experience with EMR.

• BLS or Heart Saver certification.

• Current certification for Medical Assistant.

PHYSICAL DEMANDS:

Must be physically capable of safely executing the duties and responsibilities required of the position.  Physical demands may include:  Prolonged, extensive, or considerable standing/walking, lifting, pushing and/or transferring of patients.

1. Lifting supplies/equipment.

2. Considerable reaching, stooping, bending, kneeling and crouching.

Special Notes:   Resume/CV should be included with the online application.

Posting Overview:  This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). 

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary. 
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. 
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. 

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280. 

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. 

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $40391 / year .

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.  The specific salary offer will be based on the candidate’s validated years of comparable experience.  Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($4000)

• Night shift differential ($000), evening shift differential ($000)

• Inconvenience pay/supplemental shift differential. ($575)

• Geographic Pay  ($6,000)        

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Visit our WHY WORK HERE page to learn about the total rewards we offer.