Administrative Jobs in Lancaster, PA (Now Hiring) — 166 open — Page 9

Starting Compensation:

$35,217.00/Annually

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Job Description:

JOB SUMMARY

• Provide customer service duties to include responding to telephone and email inquiries from individuals who contact the office with general procedural questions or responding to clients with case specific questions. Review and provide information contained in the statewide computer system to callers as defined by DRS policy and procedures either over the telephone or in writing. Explain basic elements of the child support program and the statewide computer system in terms that can be comprehended by clients.

• Provide account information to clients using the statewide computer system including support order amounts, account balances, payment information etc. as allowed by DRS policies and procedures. Mail system generated account statements  and forms to clients upon request. Knowledge of distribution rules and other financial procedures in order to provide information to clients and others.

REPORTING RELATIONSHIPS

• Position reports to Office Support Supervisor

ESSENTIAL JOB FUNCTIONS

• Respond to inquiries from clients, employers, other child support agencies following DRS policies and procedures including those related to confidentiality. Review and provide case specific information utilizing the PACSES statewide computer system. Collect and update client demographic and employment information in the PACSES database. Document case contacts and actions in the PACSES note system. Identify and refer cases for further action when appropriate. (50%)

• Respond to callers who are asking for general information about the child support program and DRS operations including information about the services provided, how to obtain those services, etc. Provide additional resources to callers such as the state child support website and support estimator. (25%)

• Produce and mail forms and information to clients upon request including account information, payment records, modification petitions, informational brochures, etc. (25%)

• The percentage of time spent on essential duties may vary as the needs of the job require.

OTHER SPECIFIC TASKS OR DUTIES

• Adhere to established safety and security procedures.

• Report safety and security concerns to office management.

• Attend and successfully complete all training courses mandated by the DRS/BCSE.  

• Perform other duties as assigned.

MINIMUM QUALIFICATIONS 

• Must have high school diploma or education equivalent. 

• Experience in an office working environment; general knowledge of accounting principles; and computer skills including experience using Windows, Word and Excel preferred.

• Experience in customer service/complaint processing within a business or government agency helpful.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the child support program and the operations of the Domestic Relations Section. 

• Knowledge of and ability to properly utilize the PACSES statewide computer system

• Proficiency in the use of office equipment including personal computers, document scanners, telephones, copying machines, fax machines and calculators. 

• Must possess knowledge and ability to prepare standard business forms, correspondence and legal documents.

• Basic knowledge of clerical practices and procedures governing documentation, records keeping and similar office processes commonly employed in administrative, governmental, judicial and/or law enforcement offices. 

• Knowledge in English usage, grammar, spelling and punctuation as used in governmental or judicial offices.

• Ability to organize a workload, establish priorities and complete clerical processing requirements. 

• Ability to establish and maintain effective working relationships with associates, callers, visitors, attorneys, defendants, plaintiffs, and representatives of other offices. 

• Ability to understand, retain, and follow instructions. 

• Ability to obtain information from callers and research and input data and responses into the PACSES statewide computer system. 

• Ability to remain calm in busy and sometimes stressful work environment. 

• Ability to make correct business decisions and to work independently.

• Ability to adhere to confidentiality requirements.

• Ability to perform work assignments under the normal working conditions under which the job operates.

• Applicants should be able to communicate, problem solve, remain calm in stressful environment, work independently, follow directions, read and comprehend procedures, and complete forms.

• Ability to perform work assignments under the normal working conditions under which the job operates.

• Attitude: The position is expected to demonstrate a positive attitude towards the department and promote a positive attitude among team members.

• Communication: Personal responsibility to give and receive information and feedback in order to provide a more complete result.

• Interpersonal: The ability to demonstrate respect for and awareness of others, good judgment in responding to conflict  and flexibility to adapt to changes in one’s work environment.

• Accountability: The ability to contribute one’s very best to the County with a focus on continuous improvement and excellence.

• Customer Focus: The ability to understand and anticipate customer wants and resolve customer needs.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• This position requires a pre-employment background check as required by policy to perform the duties.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for long periods of time

• Ability to utilize a personal computer, laptop, calculator and other general office equipment 

• Ability to take notes while speaking with/interviewing the public or parties  

• Ability to lift and/or move case files weighing up to 10 pounds 

• Ability to pull or push carts containing multiple files 

• Ability to travel up to 5 city blocks

• Ability to move from workstation to secure public meeting area

• Ability to escort clients to/from waiting area from/to secure meeting rooms

• Ability to meet multiple demands in a high stress and constantly changing work environment

• Ability to function in an open work environment with moderate noise levels

The County of Lancaster offers comprehensive benefits to our employees.  Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.