Calc Engineering LLCDoral, Florida, United States · On-site
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Calc Engineering LLC
Doral, Florida, United States • On-site
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The role involves managing project assignments, tracking timelines, and serving as the primary point of contact for clients and engineers. It focuses on ensuring efficient project delivery and maintaining balanced workloads across the engineering team.
Requires 3+ years of experience in project coordination or construction administration with strong organizational and communication skills. Proficiency in Microsoft Office and project tracking software is required, while a degree in Business or Engineering Technology is preferred.
At Calc Engineering, we specialize in delivering smart, sustainable, and cost-efficient engineering solutions that stand the test of time. Our mission is to shape the built environment through forward-thinking design and practical innovation. With a foundation built on technical excellence and a relentless drive for results, we help our clients create buildings that are resilient, efficient, and future-ready.
Our team provides comprehensive engineering services across mechanical, electrical, and plumbing (MEP) systems—ensuring safety, efficiency, and code compliance at every stage of development.
We are seeking a highly organized Engineering Project Coordinator to support our team at Calc Engineering by managing project assignments, coordinating client communications, tracking project status, and ensuring timely project delivery.
The ideal candidate understands engineering workflows, can effectively communicate with engineers and clients, and excels at managing multiple projects simultaneously. This role serves as the central point of coordination between clients, engineers, field staff, and management.
Project Coordination & Scheduling
Assign incoming projects to appropriate engineers based on workload, expertise, and project requirements.
Monitor project timelines and deadlines.
Maintain project schedules and workload tracking.
Ensure projects move efficiently through each stage of completion.
Identify scheduling conflicts and resource constraints.
Client Communication
Serve as the primary point of contact for project status inquiries.
Provide regular project updates to clients.
Coordinate meetings, site visits, and project discussions.
Manage incoming calls and emails from clients, contractors, and municipalities.
Escalate technical questions to the appropriate engineering staff.
Operations Management
Track project progress from initiation through final delivery.
Maintain project records and documentation.
Coordinate permit applications, submittals, and deliverables as needed.
Generate project status reports for management.
Monitor outstanding tasks and follow up with team members.
Team Support
Assist engineers with project administration and workflow management.
Coordinate internal project meetings.
Support proposal preparation and project setup.
Help maintain quality control procedures and project tracking systems.
Required
3+ years of experience in project coordination, operations management, construction administration, engineering consulting, or related fields.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Ability to manage multiple deadlines in a fast-paced environment.
Proficiency with Microsoft Office Suite and project tracking software.
Onsite 5 days per week
Preferred
Experience working with engineering, construction, surveying, architecture, or permitting projects.
Understanding of engineering plans, reports, and project lifecycles.
Experience with project management software such as Monday.com, Asana, Smartsheet, Deltek, or similar platforms.
Associate's or Bachelor's degree in Business, Construction Management, Engineering Technology, or related field.
The successful candidate will:
Keep engineers focused on technical work.
Ensure projects are assigned and completed efficiently.
Provide accurate and timely client updates.
Improve project visibility and accountability.
Help management maintain balanced workloads and project profitability.
There are currently 110 open administrative positions in Doral, FL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include University of Miami Health System, Burjline Builders, Expeditors, Sanitas, VSE Aviation, among others. Browse the listings above to see every active employer.
Yes — 12 of the 110 open administrative positions offer remote or hybrid work (9 remote, 3 hybrid).
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