Summary The Procurement Specialist supports the day-to-day purchasing and administrative activities of the procurement function within the clinical business unit. The role is focused on accurate processing, data integrit…
Skills: Procurement, Purchasing, SAP, ERP Systems, Data Integrity
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Full-time
Posted 10d ago
~40 hrs/week
Responsibilities
The Procurement Specialist manages daily purchasing activities, including processing requisitions, generating purchase orders, and maintaining accurate procurement records. They also coordinate with internal stakeholders and external suppliers to ensure compliance, resolve discrepancies, and support supplier performance evaluations.
Requirements
Candidates must have at least 3 years of professional experience in procurement, finance, or operations within a regulated manufacturing or pharmaceutical environment. Proficiency in SAP or similar ERP systems and strong attention to detail are essential for this role.
Full job description
Summary
The Procurement Specialist supports the day-to-day purchasing and administrative activities of the procurement function within the clinical business unit. The role is focused on accurate processing, data integrity, and coordination. The role provides essential support to ensure procurement activities are well-documented, compliant with internal procedures, and aligned with approved suppliers and contracts.
The position works closely with Global Pricing, Operations, Finance, Business Development, and external suppliers to support requisition-to-payment processes and maintain procurement records and trackers.
Essential Duties and Responsibilities
Execute day-to-day procurement operations, including processing purchase requisitions, generating purchase orders, and coordinating necessary approvals in line with internal procedures and delegated authority levels.
Maintain accurate procurement trackers, spreadsheets, and filing systems with rigorous attention to data integrity; identify opportunities for process improvements and recommend to Manager, Global Procurement
Take part in supplier onboarding and offboarding activities, ensuring required information is complete and up to date; Escalate compliance questions or complex issues to the Manager, Global Procurement
Administer contract records by filing executed agreements, tracking key dates, and maintaining contract records and serving as custodian of procurement documentation.
Coordinate with internal stakeholders to clarify purchasing requirements, resolve routine discrepancis, and ensure accurate and timely processing of purchase orders and service requests. .
Serve as primary liaise with suppliers on routine matters such as order status, delivery dates, and invoice queries; resolve routine supplier matters independently and escalate complex or policy-level issues to the Manager, Global Procurement
Execute invoice reconciliation by comparing invoices against purchase orders, validating pricing compliance, identifying discrepancies and coordinating resolution and/or escalation of discrepancies where required and maintaining approved pricing sheets and rate cards.
Monitor supplier performance based on quality standards, delivery time, and price to support manager-led supplier evaluations
Support continuous improvement of procurement processes and workflows, as directed by the Manager, Global Procurement
Ensure compliance with corporate policies, ethical standards, and regulatory requirements.
Maintain compliance with Sharp’s Standard Operating Procedures (SOP).
Execute specific tasks / projects as directed by the Manager, Global Procurement.
Other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Minimum 3 years’ experience in an professional experience in procurement, finance, operations support role or related role in a regulated manufacturing or pharmaceutical environment
Demonstrated profiency with SAP or similar ERP system.
Strong attention to detail and high standards of data accuracy.
Strong written and verbal communication skills with ability to interact professionally with internal stakeholders and external suppliers at various organizational levels
Solid understanding of procurement processes, supply chain principles, and best practices in a regulated industry
Willingness to continuously learn and adapt in a complex, global, and regulated business environment
Demonstrated ability to work independently, handle multiple tasks simultaneously, negotiate and meet critical timelines, strong attention to detail and excellent organizational skills.
Demonstrated ability to manage multiple priorities, coordinate cross-functional activities, communicate effectively with internal and external stakeholders, and consistently meet established deadlines and deliverables
Experience with Microsoft Office applications, especially Excel
Demonstrated ability for effective communication, teamwork, and problem-solving skills
Related keywords
ProcurementPurchasingSAPERPClinical Business UnitGlobal PricingOperationsFinanceBusiness DevelopmentRequisition-to-paymentSupplier OnboardingContract ManagementInvoice ReconciliationRate CardsSOPRegulatory Requirements
About Sharp Packaging Solutions, part of UDG Healthcare plc
How many Administrative jobs are open in Bethlehem, PA right now?
There are currently 198 open administrative positions in Bethlehem, PA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Bethlehem, PA?
Companies currently hiring include St. Luke's University Health Network, Lehigh Valley Health Network, Moravian University, Aiken Regional Medical Centers, New York Life, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Bethlehem, PA?
Yes — 14 of the 198 open administrative positions offer remote or hybrid work (2 remote, 12 hybrid).
How do I apply for Administrative jobs in Bethlehem, PA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.