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$52k–$56k/yr
Full-time
bachelor degree
Flexible Work Environment, Unlimited Paid Time Off, Paid Secular And Jewish Holidays, Office Shutdowns, Medical Insurance, Dental Insurance
Posted 14d ago
~40 hrs/week
Remote in Washington, District of Columbia, United States
Responsibilities
Provide administrative and logistical support for recruiting and managing talent, including consultants, educators, and speakers for immersive Jewish experiences. Coordinate hiring, onboarding, travel, and payments while maintaining accurate records and databases.
Requirements
Requires a bachelor's degree and 2-4 years of administrative experience. Must have unrestricted authorization to work in the U.S. without visa sponsorship.
Full job description
Location: Washington DC Preferred
Salary $52K- $56K + Benefits+ This position is also eligible for a bonus incentive.
At BBYO, we’re motivated by our mission, inspiring us to reimagine work to make it fun, flexible, and fulfilling. We are looking for an Associate, Talent Services who will provide support to the Director, Talent Services by coordinating the logistics of recruiting and managing “talent” (consultants, educators, speakers, and song leaders) who provide content that deepens Jewish impact across all immersive experiences. This role is part of the International Convention (IC) team and is supervised by the Director, Talent Services.
SHAPING THE FUTURE FOR TEENS AND YOURSELF
This role provides critical administrative support to the Talent Services function, ensuring that all processes run smoothly and efficiently while having the flexibility and sense of calm for when they don’t. The position requires a high degree of professionalism, attention to detail, and the ability to perform effectively in a fast-paced, high-volume environment while supporting the delivery of impactful experiences for the Jewish community.
As Associate, Talent Services, your responsibilities will include:
Communicate clearly with internal stakeholders and external talent to confirm schedules, deliverables, travel details, and required documentation.
Assist with the coordination for talent per directives of the Director, Talent Services for smaller events, including regional conventions.
Coordinate logistics for hiring, onboarding, travel, and payments forTalent, including contract processing, payment workflows, and travel coordination.
Coordinate and process contracting and payments for IC Leads locations
Maintain accurate records, timelines, and checklists to ensure deliverables are met across multiple concurrent programs and deadlines.
Support talent coordination for International Convention, regional conventions, summer programs, adult experiences, and other key program moments.
Support the Jewish Enrichment team by coordinating logistics for hiring, onboarding, travel and payments for song leaders and Jewish Enrichment Consultants (JECs).
Maintain a database and tracking system for speakers and other talent (e.g., contact information, program assignments, contracts, travel, and payment status).
Provide administrative and operational support to the Customer Service team by managing email correspondence, drafting timely and professional responses, and ensuring clear, consistent communication with internal and external stakeholders.
Provide support for the Executive Vice President by preparing materials, coordinating logistics and following up on key tasks and projects.
Travel will include International Convention, Staff Conference, and the Movement Experiences (ME) Team Retreat.Also, role may staff a summer program should they be interested (this is not required).
SKILLS:
Collaborative self-starter comfortable working in a fast-paced environment
Must have strong attention to detail, follow-through, and calm under pressure
Budget tracking experience and strong technical skills, including Airtable, Microsoft Office 365, and Adobe Creative Suite
Very motivated, creative, and willing to take risks—entrepreneurial in spirit
Strong listening skills, public speaking skills, flexibility, and ability to work with different constituents
Capacity to take initiative and lead projects from beginning to end, including working with vendors
QUALIFICATIONS:
Minimum of 2-4 years administration experience
Minimum of bachelor’s degree
Unrestricted authorization to work in the U.S. without visa sponsorship now or in the future.
BENEFITS OF OUR DYNAMIC AND SUPPORTIVE WORKPLACE
Own Your Balance
Flexible work environment
Unlimited paid time off (PTO)
18 paid secular and Jewish holidays
PLUS two-week long office shutdowns
Invest in Your Well-being
Medical, dental, vision, short- & long-term disability, and 2.5x salary life insurance
Generous 403b and Roth retirement plan with vested match
Free access to WellHub, which includes access to gyms, online workouts and wellness apps
Family First Environment
Teen Involvement Benefit stipend
Flexibility in bringing child(ren) on business travel
Generous paid parental leave
We also pay for your TSA pre-check, provide a home technology allowance and have pet insurance options!
BE APART OF A LEGACY...
that celebrates our rich, century-long history of enhancing the Jewish experience to build a meaningful, teen-led future
with an inclusive culture where authenticity is celebrated, respect is given, and fun is encouraged
built on trust and empowerment, offering flexibility in where you work and autonomy in how it gets done
Embracing our past and future, we are excited about our growth and the challenges ahead. Join us and embark on an exciting journey with BBYO. INSPIRING TODAY. BUILDING TOMORROW.
We are committed to enhancing the Jewish experience, valuing diversity, providing equal opportunity, and maintaining an environment free from discrimination or harassment. BBYO is an equal opportunity employer and is committed to the principle of equal employment opportunity by complying with all applicable laws which prohibit discrimination and harassment of any type in the workplace. Thus, BBYO strictly prohibits discrimination or harassment based on race, color, national origin, religion, age, sex, disability, genetic information, sexual orientation, protected veteran status, or any other characteristic protected by law in all terms, conditions, and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, training, wage and salary, benefits, discipline, and termination.
The world’s largest Jewish teen movement in 63 countries around the world.
Industry
Non-profit Organizations
Company size
51-200 employees
Founded
1924
Headquarters
Washington, DC
LinkedIn followers
8,437
Total funding
$31M
BBYO is the leading pluralistic Jewish teen movement aspiring to involve more Jewish teens in more meaningful experiences. For over 100 years, BBYO has provided exceptional leadership programs and identity enrichment experiences to hundreds of thousands of Jewish teens around the world. BBYO offers year-round activities and programs in local communities, as well as dozens of summer camp and global travel experiences offering opportunities for inspiration, connection, leadership, and community.
Offices: 800 Eighth Street, NW, Washington, DC 20001, US