Overview McGuireWoods LLP has an opening for a Practice Administrative Assistant to join the team in our San Francisco, CA office. This position supports a department head, partners, associate, and legal practice assista…
Skills: Document Management, Calendaring, Time Entry, Billing, Travel Arrangements
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$52k–$85k/yr
Full-time
high school
Hybrid Remote Option
Posted 40d ago
Apply by Jul 8
~40 hrs/week
Responsibilities
The role involves leading the billing team and managing a large client base, including opening new matters. Additionally, the assistant manages calendars, travel, and time entry for department heads, partners, and associates.
Requirements
Candidates must have a high school diploma or GED and at least two years of office experience. Proficiency in Microsoft Office, particularly Excel, is required, while experience with Elite and Chrome River is preferred.
Full job description
Overview
McGuireWoods LLP has an opening for a Practice Administrative Assistant to join the team in our San Francisco, CA office. This position supports a department head, partners, associate, and legal practice assistants with a variety of administrative tasks, including document management, calendaring, time entry, billing, travel arrangements, meeting scheduling, and other special projects. The ideal candidate will be able to adapt quickly, will have strong administrative and organizational skills, will demonstrate a keen attention to detail, and will be service and team oriented. They should also be able to efficiently lead, drive and manage Attorneys’ bill team and exercise independent judgment to plan, prioritize and organize diversified workload. The ideal candidate should have a good aptitude for math and a solid understanding of Excel. Knowledge of Elite 3E is a plus.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
Lead billing team, handling billing and management of a very large client base which also includes opening new client/matters.
Manage multiple inquiries and requests, troubleshoot and diminish scheduling conflicts, and make recommendations to ensure smooth day-to-day engagements.
Maintain accurate calendars for department head, partners and associates, scheduling appointments, meetings, and travel arrangements as needed.
Prepare material for overnight/mail service, deliveries, and courthouse filings where appropriate.
Arrange for payment of case related invoices and attorney expense reports via Chrome River.
Enter attorneys’ time into time management system as requested.
Qualifications
Requires high school diploma or GED or an equivalent combination of education and experience.
Must have 2 or more years of experience of office experience.
Must be proficient with Microsoft products, such as Word, Outlook, Office and document management software; must be highly proficient in Excel.
Must be able to adapt to a fast-paced and dynamic work environment with a positive attitude.
Must demonstrate a willingness to learn and be a team player.
Excellent organizational skills and a strong attention to detail, with the ability to manage multiple tasks and priorities effectively.
Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).
Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.
Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.
Have more questions? Connect with a recruiter directly.E1
Dedicated to impeccable service and innovative, business-minded solutions for clients.
Industry
Law Practice
Company size
1,001-5,000 employees
Founded
1834
LinkedIn followers
35,421
McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service. With 1,000+ lawyers in 21 offices worldwide, McGuireWoods’ continuing success comes down to one simple fact: The firm listens to its clients.
That’s the reason they consistently place McGuireWoods among a select group of elite firms in surveys such as BTI Consulting’s Client Service A-Team, an annual ranking derived from unprompted feedback by general counsel and top decision-makers at Fortune 1,000 companies. McGuireWoods has been singled out for excellence on BTI’s Client Service 30 list 18 times.
Financial Times also repeatedly recognizes McGuireWoods as one of the most innovative law firms in North America.
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Posts may include attorney advertising and aren’t legal advice/opinion. Prior successes ≠ future results.