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Full-time
bachelor degree
Hybrid Schedule, Medical Insurance, Dental Insurance, Vision Insurance, 401K Program, Retirement Savings Program
Posted 36d ago
~38 hrs/week
Responsibilities
The coordinator is responsible for creating impactful proposal packages, RFPs, and RFIs to support the firm's business development objectives. This involves collaborating with lawyers and business development teams to draft, edit, and produce high-quality submissions.
Requirements
Candidates must have a bachelor's degree in Marketing, English, Communications, or a related field and at least 3 years of experience in a professional services environment. Strong writing, editing, and proficiency in Microsoft Office are essential.
Full job description
Pitch & Proposals Coordinator
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We are seeking a Pitch and Proposal Coordinator in our Pittsburgh, PA or Philadelphia, PA location. This position will, in coordination with the Proposal Manager, be responsible for the creation of impactful and complex proposal packages and play a significant role in supporting the firm’s business development objectives by coordinating the development of requests for proposals (RFPs), requests for information (RFIs), proposals, and other pursuit materials. As a key contributor, the Pitch and Proposal Coordinator partners with business development teams, lawyers, and business services teams to develop high-quality submissions to secure new business, strengthen existing client relationships, and elevate the Firm’s brand.
Primary Duties and Responsibilities:
Work with the Proposal Manager to prepare responses to RFPs and high-value pitches, including project planning, drafting, editing, proofreading, and production.
Edit, proof, and format proposals and ensure RFP/RFQ requirements are met.
Develop a strong understanding of practice areas, departments, and industries served.
Gather and maintain practice content and representative experience in the firm’s knowledge management system.
Archive final proposal documents and track outcomes.
Collaborate with Proposal Manager to collect and track client feedback, refining proposal content to improve quality and performance.
Remain informed of industry trends, assist with determining firm and practice differentiators that set the firm apart from the competition.
Participate in client development and marketing meetings, as needed.
Attend firm and client events, as requested.
Assist with other BD & Marketing functions such as advertisement, graphic design, or event coordination, as needed.
Required Education/Experience:
Bachelor’s degree in Marketing, English, Communications, Journalism, or related field.
Must have 3+ years’ experience in a law firm or professional services environment working on or with proposals and/or RFPs.
Proactive, adaptable, and comfortable working in a fast-paced environment with shifting priorities.
Excellent organizational and project management abilities with the ability to meet multiple competing deadlines.
Strong interpersonal and communication skills.
Able to work collaboratively and independently.
Strong writing, editing, and proofreading skills, including a command of grammar, knowledge of AP style and exceptional attention to detail.
Technologically proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with proposal software, knowledge management tools, and proposals platforms (PERSUIT, Ariba, etc.) is a plus.
Buchanan Ingersoll and Rooney PC offers outstanding benefits that include:
Hybrid Schedule
Insurance – Medical, Dental, Vision
401K Program
Retirement Savings Program
Generous Paid Time Off
Paid Holidays including a floating holiday
WorkWell wellness program
Caregiving assistance with Bright Horizons (child, elder, and pet care!)
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. Our 475 attorneys and government relations professionals across 17 offices proudly represent some of the highest profile and innovative companies in the nation, including more than 40% of the Fortune 500. While we service a wide range of clients, Buchanan has especially deep experience in the energy, finance, healthcare and life sciences industries. We bring to our clients an intimate knowledge of the players, market forces, and political and regulatory landscape, and use our full-service capabilities to protect, defend and advance our clients’ businesses.
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Facebook: www.facebook.com/buchananingersollrooney
In California, we’re known as Buchanan, Ingersoll & Rooney LLP.
This LinkedIn page is for informational purposes only and is a marketing advertisement of Buchanan Ingersoll & Rooney PC. It is intended to alert visitors to developments in the law and does not constitute legal advice or a legal opinion on any specific facts or circumstances. The contents are intended as general information only. You are urged to consult your own lawyer concerning your situation and specific legal questions you may have. THIS IS AN ADVERTISEMENT.
Offices: 501 Grant St, Suite 200, Pittsburgh, Pennsylvania 15219, US
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