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$16/hr–$25/hr
Full-time
high school
Posted 9d ago
~38 hrs/week
Responsibilities
The Special Events Assistant provides administrative and logistical support for university events, including overseeing vendors and event staff. They are responsible for documenting event details, ensuring adherence to safety policies, and acting as a liaison between security and guests.
Requirements
Candidates must have a high school diploma or equivalent and at least six months of related experience. Due to the nature of the role involving alcohol service, applicants must be at least 21 years of age.
Full job description
We are seeking a Special Events Assistant to provide administrative and logistical support for events, meetings, and other activities hosted by the university.
Specific Duties & Responsibilities
Oversee and may assist with the setup and/or movement of furniture, equipment, etc.
Oversee work of vendors (e.g., caterers, photographers, florists, lighting, DJs/musicians, cleaning crew, etc.) and student event staff during events.
Determine when the caterer can leave the event by doing a final walk through with the catering supervisor on duty.
Document event details during the event and complete a final event report at the close of the file and an event report at the conclusion of the event.
Consult with supervisor or senior leader on issues or concerns requiring immediate attention during the event.
Act as a liaison between the security staff and guests.
Present well for any potential clients and visitors stopping by the event set-up.
Ensure adherence to university policies and safety standards.
Other duties as assigned.
Minimum Qualifications
High school diploma or graduation equivalent.
Six months of related experience. Due to alcohol service at some events, must be at least 21 years of age.
Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Technical Skills & Expected Level of Proficiency
Event Catering - Awareness
Invoicing - Awareness
Project Planning - Awareness
Site Selection - Awareness
Timelines - Awareness
Vendor Contracts - Awareness
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Specific Physical Requirements for the Job:
Ability to navigate event venues and oversee both indoor and outdoor on-site event logistics
The Johns Hopkins University was the first university in the Western Hemisphere based on the European research institution, with a mission both to teach and to advance human knowledge through discovery. Its establishment revolutionized U.S. higher education. Today, Johns Hopkins remains a world leader in education, research and patient care. It ranks first among U.S. universities in winning federal research and development funds.
Offices: 3400 N Charles St, Baltimore, Maryland 21218, US