Grant Accounting and Contract Administration Specialist (Full Time)
Lincoln, Nebraska, United States · Hybrid
Mid level
Description NEBRASKA CHILDREN AND FAMILIES FOUNDATION: Nebraska Children and Families Foundation (NCFF) is a nonprofit created to support children, young adults, and families with the overall goal of giving our state's k…
Skills: Grant accounting, Contract administration, Invoice processing, Budget monitoring, GAAP
Grant Accounting and Contract Administration Specialist (Part-Time)
Lincoln, Nebraska, United States · Hybrid
Mid level
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Skills: Grant accounting, Contract administration, Invoice processing, Budget monitoring, GAAP
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Grant Accounting and Contract Administration Specialist (Full Time)
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Full-time
associate degree, bachelor degree
Posted 1d ago
~40 hrs/week
Responsibilities
This role manages the administration of contracts and grants by reviewing partner invoices and ensuring expenditures comply with budgets and contract terms. The specialist also maintains accurate records, monitors deliverables, and coordinates with internal teams and external partners to ensure financial accountability.
Requirements
Candidates must have an associate degree in business or accounting and 1-2 years of experience in contract management, budgeting, or invoicing. Proficiency in GAAP, contract management software, and the Microsoft Office Suite is required.
Full job description
Description
NEBRASKA CHILDREN ANDFAMILIESFOUNDATION:
Nebraska Children and Families Foundation (NCFF) is a nonprofit created to support children, young adults, and families with the overall goal of giving our state's kids what they need to thrive. We do this by building strong communities that support families. Our mission is to create positive change for Nebraska’s children through community engagement and we believe in a Nebraska where all children will have the resources and support to thrive.
SUMMARY:?
This role provides essential support for the administration of contracts and grants, with a primary focus on reviewing partner invoices and claims ensuring that expenditures comply with contract terms, deliverables, and approved budgets. The position works closely with Accounting, Initiative teams, Subcontractors, and Community Partners to ensure timely, accurate processing of claims. Additional responsibilities include assisting with contract preparation, maintaining accurate records, and monitoring deliverables to ensure accountability for funds distributed through NCFF programs.
ESSENTIAL FUNCTIONS:
Maintain complete and accurate records of all contractors, grantees, and consultants using NCFF’s grant management system (WebGrants)
Review and verify partner claims and invoices to ensure expenditure aligns with approved budgets, contract deliverables, and reporting requirements.
Prepare clear, timely written communications to program staff, management, contractors, and grantees regarding status updates, reporting reminders, missing documentation, and general follow-up.
Coordinate with program staff and consultants to support development and approval of budgets, progress reports, performance evaluations, and site visit documentation, as applicable.
Ensure timely receipt, tracking, and review of required reports from external partners and escalate issues when reporting requirements are not met.
Monitor budgets and expense activity; assist program teams with account maintenance, including account setup, budget revisions, expense transfers, check requests, and grant/contract closeout.
Provide necessary support for contract diligence, drafting and administration
Periodically audit documents and files to ensure accuracy, completeness, and quality of recordkeeping.
Track commitments and expenditures to lower tier entities in accordance with guidance from Legal and Finance to ensure compliance with internal, regulatory, and tax requirements.
Participate in scheduled meetings and discussions necessary to support contract, grant, and claims -review functions.
Perform other duties as assigned.
Requirements
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
Required:
Associate degree in business, accounting, or related field.
1-2 years of experience with managing contracts, budgeting, and/or invoicing.
Knowledge of Generally Accepted Accounting Principles (GAAP)
Strong familiarity with contract management software
Knowledge or experience working with both public and private funds
Strong analytical and computer skills including the Microsoft Suite (Excel, Word, Outlook, Teams, Sharepoint)
Excellent organization and time management skills.
Strong written, oral, and interpersonal communication skills.
Proven ability to consistently manage projects and meet deadlines.
Experience working both independently and in a team-oriented, collaborative environments.
.
Preferred:
Bachelor’s degree in business, accounting, or related field.
Experience working in a non-profit organization
Familiarity with grant accounting
Experience with Webgrants software
Equivalency Statement
Applicants who do not meet the qualification as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
WORKING CONDITIONS:
Hybrid working environment available in Lincoln or Omaha
Flexible scheduling, including possible evenings and weekends.
Willingness to travel, including overnight stays.
Related keywords
Grant AccountingContract AdministrationNonprofitWebGrantsGAAPBudgetingInvoicingComplianceFinancial AuditingMicrosoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft TeamsSharepointContract DiligenceReporting
Cultivating the good life for ALL of our children.
Industry
Non-profit Organizations
Company size
51-200 employees
Founded
1997
Headquarters
Lincoln, NE
LinkedIn followers
3,733
**IMPORTANT NOTE - PLEASE APPLY FOR ALL POSITIONS THROUGH OUR POSTS, NOT THROUGH THE LINKEDIN-GENERATED JOBS.
Nebraska Children’s mission is to create positive change for children through community engagement.
Working with local, state, and national partners, Nebraska Children cultivates the good life for all of our children, from cradle to career. We envision a Nebraska where all children have the resources and support needed to realize their full potential.
Nebraska Children and Families Foundation has a unique approach to solving large, complex social issues that affect our state’s children. It’s based on two core beliefs:
1. Prevention works. It’s the most effective and fiscally responsible approach for addressing complex social problems.
2. Channeling a community’s existing resources toward a common goal will maximize their effectiveness.
Every initiative we undertake aligns with these principles. Our programs are preventive in nature, designed to keep children out of the welfare and criminal justice systems from birth through age 24. And our approach encompasses all the resources a community has to offer, helping to ensure community ownership of the process and outcomes. The end goal is to prepare all of Nebraska’s children for success in school and in life.
Offices: 215 Centennial Mall South, Suite 200, Lincoln, NE 68508, US · 2610 Harney St, Omaha, NE 68131, US
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